Job Descriptions of the Student Government
of the
President
Basic Functions
- Should have
knowledge and understanding of this Constitution and By-laws and
understand duties listed within.
- Knowledge of SGC’s
role in the University and how SGC administrates the resources allocated
to recognized student organizations.
- Work to improve
and/or create new services for the student body.
- Possess a working
knowledge of basic parliamentary procedure.
Duties and
Responsibilities
- To represent the
Council and student body at official functions or to appoint a designee.
- To appoint Council
committees pending a vote by a quorum of the Council.
- To see that the
decisions of the SGC are enforced and the laws are faithfully executed.
- To coordinate the
committees and officers of the SGC in carrying out SGC policy.
- To lead in the
development of SGC policy.
- To present to the
Council proposals on current SGC issues and problems.
- To provide for the
management of day to day activities of the SGC and the effective
functioning of the Executive Board.
- To take necessary
steps to handle emergencies until the Council is able to act requisite
upon informing them of such action.
- To assume other
duties associated with the office, which include bringing any and all
student concerns before the
- To work on
developing a working budget for the SGC along with the Advisor, Treasurer,
and the members of the Financial Board.
- Responsible for
work study student.
- Shall serve on at
least one University committee.
Qualifications
To
be eligible for the office of SGC President, students currently holding this
position must have completed Fifty-five University acceptable credit
hours. All students running for and
holding SGC office shall be in good academic standing as defined by the
university.
Vice President
Basic Functions
The
Vice-President shall assume the duties of the President in the absence of the
President and shall succeed to the office of the president in the event of that
person’s death, resignation, incapacitation, or removal. The Vice-President shall assume the
responsibility for general supervision of the SGC.
Duties and
Responsibilities
- Supervision of
Office Hours
- Responsible for
Executive Board and any other duties specifically assigned by the
President.
- Shall serve on at
least on University committee.
Working Relationships
- Report to the
President
- Maintain a weekly
communication with the SGC Advisor
Qualifications
To
be eligible for office, of SGC Vice-President, students currently holding this
position must have completed Fifty-five University acceptable credit
hours. All students running for SGC
office shall be in good academic standing as defined by the university.
Treasurer
Basic Functions
The
Treasurer will oversee the finances of the SGC and Chair the Financial Board
Duties and
Responsibilities
- To help to
formulate and regulate the semester budget for the SGC.
- Responsible for all
transfers of funds from SGC accounts.
- Responsible for
audit confirmation.
- Shall give Budget
reports to the Council.
- Manage
communications with clubs and organizations with regard to their finances.
- Responsible for
reviewing and updating the Financial Code.
- Responsible for
reviewing, and making recommendations on, all allocation requests brought
before the SGC.
- Responsible for
confirming granted Allocations with the organizations to which they
pertain.
- Shall serve on at
least one University committee.
Qualifications
Accounting,
computer and communications skills are required. Students holding the office of Treasurer for
the SGC must have completed Fifty-five University acceptable credit hours. Candidates must be in good academic standing
as defined by the University.
Secretary
Basic Functions
The
Secretary is responsible for all official correspondence for the SGC. They shall record and publish the minutes of
all SGC meetings and keep files in order.
Duties and
Responsibilities
- The Secretary shall
keep a complete and accurate record of attendance at all SGC meetings;
including the Executive Committee.
- The Secretary shall
mail copies of all calendar events to the Chancellor, Vice-Chancellor for
Student Services, Director of Student Life and the student newspaper.
- Post all minutes
within 5 days of the meeting.
- Check with the
Public Relations Chair to make sure that all meeting and calendar dates
are posted.
- Shall serve on at
least one University Committee.
Working Relationships
- Must attend all SGC
regular and special meetings as well as all Executive Board meetings.
- Work in cooperation
with other Council members when needed.
- Report to the President
and Vice-President.
Qualifications
The
candidates running for the office of SGC Secretary must be able to communicate,
appreciate, and address the issues and concerns of the student body. They must be able to communicate with and
develop a successful working relationship with faculty, staff, and
administrators of the University. The
candidates must also possess good computer and typing skills. Students holding the office of SGC Secretary
must have completed Twenty-four University acceptable credit hours. All persons running for SGC office must be in
good academic standing as defined by the university.
Political
Affairs Chairperson
Basic Function
To
give advice to any officer, committee, club, or commission dealing with its
official business, legal questions, or litigation.
Duties and
Responsibilities
- To consult with the
President before initiating any investigation or other action.
- To serve as the
Parliamentarian of the SGC.
- To approve, as to
form, all contracts to be signed in the name of, or made with, the SGC.
- To see that the
terms and conditions of any contract are faithfully kept and performed.
- To direct the
management of all-legal matters, proceedings, and litigation in which the
SGC is a party or has an interest.
- The Chairperson
shall advise the Council in regard to any legal questions affecting SGC or
the performance of their official duties.
- He/she should
become familiar with this Constitution and its By-laws for review of any
matters.
- To give a weekly
report to the Council.
- Shall serve on at
least one University committee.
Working Relationships
The
Political Affairs Chairperson supervises the Political Affairs Committee and
reports directly to the President.
He/she should also develop and maintain a working relationship with the
University Government Relations Department.
Qualifications
The
Political Affairs Chairperson should have a working knowledge of parliamentary
procedure, constitutional law and possess good communication skills. Any person seeking appointment to this position
must have completed Twenty-four University approved credit hours. He/she must also be in academic good standing
as defined by the University.
Public
Relations Chairperson
Basic Functions
To
market and promote SGC to the student body, faculty, staff, and also the
surrounding community.
Duties and
Responsibilities
- To consult with the
President before initiating any action.
- To make weekly
reports to the SGC verbally at the regularly scheduled meetings.
- To file copies of
all publications in the proper place.
- To publish all SGC
flyers, banners, and other communication to the appropriate University
officials, bulletin boards, and so forth.
- Shall serve on at
least one University committee.
Qualifications
The
Public Relations Chairperson should possess writing skills, have a strong
background in Public Relations, and should be experienced in media and
publicity. Anyone seeking appointment to
this position must have completed Twenty-four University approved credit
hours. He/she must also be in academic
good standing as defined by the University.
Inter Club
Council (ICC) Chairperson
Basic Functions
To
report to the President, the Executive Board, and when necessary to the
Council, the affairs, problems, concerns, and ideas from all recognized clubs
and organizations of UM-Flint upon request.
Duties and
Responsibilities
- To give a weekly
verbal report at the regularly scheduled meetings.
- To work in
conjunction with the Political Affairs Committee in connection with any
Constitutional questions.
- To have a working
knowledge of the Student Organization Handbook.
- To consult with the
President before taking any action.
- To carry out all of
the functions of ICC in the ICC By-law.
- To verify the
eligibility of clubs and organizations to receive allocations.
- Shall serve on at
least one University committee.
Qualifications
The
ICC Chairperson should possess excellent communications and people skills. They should also have a history of good time
management and follow up skills. Anyone
seeking appointment to this position must have completed Twenty-four University
approved credit hours. He/she must also
be in academic good standing as defined by the University.
Representative
Basic Functions
To
serve as an official representative of the college community in expressing
opinion and interest to appropriate faculty, administrative, and student
agencies. Also, to report to the
President and Vice-President on a weekly basis, pertaining to their activities.
Duties and
Responsibilities
- To participate in the
discussion of university policy making agencies.
- To serve as a
liaison between the student body and these policy making agencies.
- Shall have a vote
at all SGC meetings.
- To give a verbal
report to the Council on University Committee meetings that they attend,
at each regularly scheduled meeting.
- Shall serve on at
least one SGC committee and one University committee, provided the
individual is eligible to serve on University Committee’s.
Qualifications
Students
seeking appointment to the SGC should show initiative and motivation and be
willing to commit to the duration of the appointment. He/she should also possess good
communications skills and minimal skills with a computer. Anyone seeking appointment as a
representative must be in academic good standing as defined by the University.
Student
Government Fellow
Basic Functions
Fellows
shall aid the Council in the completion of their duties, and to assist with
various programs and events of the Council. Also, Fellows shall report to the
head of their Committee or Commission on a weekly basis, pertaining to their
activities.
Duties and
Responsibilities
- To participate in
the discussion and work of a SGC Committee or Commission.
- Shall have a vote
at all meetings of the Committee or Commission they are appointed to.
Limitations
- Fellows are not
eligible to vote at meetings of the Student Government Council
- Fellows shall only
refer to themselves as Fellow or an affiliate of the Council in any and
all media representations. Misrepresentation of their relationship with
the Student Government shall be grounds for severance.
Qualifications
Students
seeking to serve in the position of SGC Fellow should show initiative and
motivation and be willing to commit to the duration of the appointment. He/she should also possess good
communications skills and minimal skills with a computer. All SGC Fellows must be in academic good
standing as defined by the University.
Working Relationship
Fellows
shall maintain a weekly dialogue with the Chair of their Committee, or Commission
of their Commission.
Recommendations
It
is recommended that Fellows attend general meetings of the Student Government,
however such attendance is not mandatory.