Bar Service

Bar service for events is arranged by contacting Event and Building Services (EBS). All alcohol must be dispensed by EBS staff that have been trained and certified in alcohol management. A bar service contract will be required. All bar service provided by the University has a minimum service charge of $250.

Bar Service Policy

  • The University Center, University Pavilion, and the Northbank Center do not have a liquor license (commonly referred to as a ‘non-licensed’ facility). Customers using these venues are required to purchase and bring in all alcohol for their event prior to a pre-arranged time and then remove all alcohol from the premises at the conclusion of the event.
  • Alcohol may be dispensed without charge to guests and only at events that are designated as ‘by invitation only.’
  • All shots of liquor must be combined with ice and a drink mixer; straight shots are not permitted nor are ‘shots on ice’ permitted. The bar serves only a measured, one-ounce shot per drink. Drinks are supplied to guests by the cup; no pitchers. Customers are permitted two serving per visit to the bar. Shots of liquor are not permitted as part of a wedding reception ‘dollar dance.’ Bar service does not include blended, ice cream, or milk/cream drinks.
  • Signature drinks must be approved by EBS in advance of the event.
  • Contract signer is required to purchase ‘host liability’ insurance in the amount of $1 million naming ‘The Regents of the University of Michigan’ as additional insured, and is due 14 days prior to the event.
  • Alcohol service is for a minimum of 2 hours and maximum 4.5 hours. Bar service must conclude 45 minutes before the scheduled event ending time.
  • The University of Michigan-Flint abides by all State of Michigan liquor laws including:
    • An individual must be 21 years of age or older to consume alcohol.
    • Upon request for identification, if the guest is not able to produce valid picture identification, by law, alcohol service cannot be provided.
    • Alcohol service will cease to anyone who appears to be visibly intoxicated. Only trained EBS staff will determine if a guest appears to be intoxicated. The staff decision to cease alcohol service to anyone is final.
    • Bringing alcohol into the facility during the event is prohibited by law and will be confiscated and will not be returned to the guest.

Scheduling a Bar Service

To schedule a Bar Service for an upcoming event, please contact Event and Building Services at 810-762-3436.

Types of Bar Service

  • Full Bar Service - (liquors, wines, draft beer, soft drinks)
  • Partial Bar Service - (wines, draft beer, soft drinks)

Special License (Non-profit or Civic Organizations)

Special licensing is required in a non-licensed facility to sell alcohol at an event.  Special licensing is available only to non-profit or civic organizations and not individual private parties, i.e. wedding receptions.

The organization is responsible for selling drink tickets that are presented at the bar to 'purchase' a drink.

The process to secure the State of Michigan Special License must begin no later than 45 days prior to the event.  If the process begins less than 45 days before the event, the license may not be issued in time for the event.  By law, bar service is prohibited without the original Special License.

Before initiating the application process, the organization must receive permission in writing from the Chancellor's Office at UM-Flint stating the organization has been given permission to hold an alcohol event on campus.  Event and Building Services (EBS) will submit the letter to the Chancellor on behalf of the organization.

The original Special License must be received by EBS prior to the event and must be posted in the bar area by the EBS staff.  The original license will be returned to the event contact person upon conclusion of the event as the license must be returned to the State of Michigan.

The Special License application and instructions may be found online at:

NOTE: The University does not require the City of Flint Police Department to sign as the 'investigator' in Part I, #9, of the application.  This section will be completed by UM-Ann Arbor.

EBS at the UM-Flint will provide a room diagram as required in the application.  The room diagram must accompany the Special License application when it is sent to UM-Ann Arbor.

You must notify EBS when the application has been mailed to the appropriate office in Ann Arbor.

Confirming a Bar Service

  • One-half of the total contract amount is due at contract signing; contract signing must occur no less than 30 days prior to the event. The remaining balance is due 14 days prior to the event.
  • The guest count for the bar service may only be adjusted upward after the contract is signed.
  • If the contract has been paid in full and additional guests are added, the amount owing must be paid in full in order to confirm the increase in number. Guest counts can go down and previously assessed fees will remain the same.
  • An additional fee will be assessed if bar services is added within five business days of an event.