Planning an event?  Event and Building Services provides event services to all customer types.  Below you will find information for student club and organizations, UM-Flint departments, UM-Flint alumni and the general public.

General Public

Planning an event?  Let the Event and Building Services help!

Host your personal or business special event at an exceptional University of Michigan-Flint facility.  We offer the perfect setting for events, including, anniversary celebrations, banquets, class reunions, conferences, ethnic celebrations, holiday celebrations, seminars, weddings and receptions.  Below you will find information on the event policies, rental spaces, equipment rental, bar service, catering service and special rate packages.  For more information, please contact Event and Building Services.

General Guidelines
  • Willful or careless damage to university property or equipment may necessitate a replacement and/or repair charge. 
  • Renters and their representatives shall abide by all University and EBS policies, regulations, guidelines, and all local, state and federal laws.
  • The renter is responsible for the actions of all participants. Violation of any University or EBS policy will result in the loss of scheduling privileges and may include civil or criminal charges.
  • EBS reserves the right to make exceptions and/or additions to any policy listed.
  • EBS will provide the renter with a rental agreement that outlines the terms of the space use.
  • All event plans including external entertainment vendors must be approved in advance by EBS. Some event vendors may be required to have proof of liability insurance depending on the nature of the entertainment.
  • A timeline for set up and teardown including all vendors and caterers must be coordinated with EBS at least 14 days in advance.
  • Events on special days or holiday weekends will be charged a premium room rental rate.
  • If an even has vendor tables or booths a list of vendors and items they will be selling must be given to EBS in advance.
  • Gaming Events/Raffles
  • Animals
  • Minors on Campus
Rental Periods
  • All rates are based on four hours of continuous use and will be charged on a per-business-day basis. Regular facility hours will be the basis for determining a business day. The same process holds true if any outdoor spaces are in use for activities such as races, rallies, festivals, etc.
  • Events scheduled during normally closed periods will be assessed the per-hour overtime rate in addition to the regular room charge. These rates begin one-half hour before the group arrives and ends one-half hour after the group leaves.
Scheduling
  • All event space must be scheduled through the Office of Event and Building Services (EBS).
  • A signed Rental Agreement is required before a room/space is confirmed.  Any changes to the Rental Agreement must be authorized by EBS.
  • Renters may use only rooms or space they have reserved.
  • Tentative reservations will be held for 30 calendar days. A tentative reservation is confirmed when the required security deposit and/or rental fees and a signed Rental Agreement are received. A notification will be sent to the contact that the tentative reservation is no longer held, and the reservation will be removed.
Security Deposits and Rental Payments
  • A $500 security deposit applies.
  • The security deposit will be refunded within 45 days after the event if the rented space is free of damage and all other room reservation expenses have been paid in full.
  • All fees must be paid in advance of the event.
  • A $100 fee will be assessed deposit if a rental agreement is not signed before the event. This fee will be taken from the security deposit.
Cancellations
  • If a cancellation occurs within seven days before the event, a fee will be assessed against the security deposit.
Rental facilities
  • University Theatre

    • For availability and rental rates for the University Theatre, please contact Doug Mueller

Room Setup and Equipment
  • Events with attendance over 100 or with non-standard arrangements will require a planning meeting with the Rental Agreement signer and an EBS staff member.
  • Room arrangements for large and/or non-standard events must be confirmed at least 48 hours before the event.  Changes after 48 hours, or after the room is set, will be assessed minimum of $25 fee.
Audio/Visual Equipment
  • EBS offers a wide variety of audio/visual and other equipment for conference/meeting events. If an event requests equipment that may require transport from another location, a fee will be assessed. Refer to the Equipment Rental Rates for equipment options and pricing.
  • EBS may require groups to work with outside vendors for A/V needs for their events.
  • Equipment requests are subject to availability. Requests for A/V must be made three weeks in advance.
  • A/V equipment will not be used in any classroom space.
  • A/V equipment is not for available for use outdoors.
  • An A/V technician must be requested 2 or more weeks in advance.

Decorating
  • All decorating plans (inside or outside) must be approved in advance by EBS.
  • Pins, tacks, or any piercing mechanism is prohibited from use in any reservable room, on tables, chairs, walls or ceiling as well as on equipment.
  • Hanging anything on the walls of event spaces is strictly prohibited. A fee will be assessed and charged to the customer if there is any damage to the wall.
  • The use of confetti, rice, tinsel, glitter, etc. is prohibited. If found, there is an automatic $200 cleaning fee. This fee will be assessed to the security deposit.
  • Items may not be attached to light fixtures, sprinkler heads, woodwork, window treatments or any wall.
  • Open flames and burning of incense is prohibited this includes candles. LED candles can be used.  
  • Doorways, hallways, corridors, staircases and fire exits cannot be blocked or obstructed at any time.
  • All electrical cords must be taped to the floor using professional gaffers tape.
  • The use of latex balloons is strictly prohibited since latex is an allergen for many individuals. The use of any type of balloon is prohibited.
  • No tape can be used on any floors unless it is professional gaffers tape.
Material/Production Distribution
  • Distribution of flyers or products, or solicitation of any kind, for any purpose, is not permitted unless the group or individual rents a distribution table for these purposes. The University reserves the right to review all materials prior to distribution, and the material that will be distributed must be reviewed at least one week in advance of the rental date.
  • Products and/or materials that are distributed from rented tables must not conflict with campus policy.
  • The possibility of a policy conflict must be determined in advance. If the policy conflict is discovered after the renter is using the table, the Rental Agreement will become null and void and the renter will be asked to vacate the premises.
  • Table charges will be assessed according to the current rate schedule.
  • Any group wishing to use the University logo in any promotional material must receive written approval through the Office of University Relations. A draft of the promotional material must also be shared with University Relations prior to printing and/or production. 
Bar Service
caterer

Picasso Restaurant Group

  • Picasso Restaurant Group is UM-Flint's caterer.  Picasso Restaurant Group is a Michigan-based company redefining restaurants, catering, and the food service industry to provide a superior dining and food service experience that is enriched with bold innovation.  Family-owned and operated for over 25 years, Picasso Restaurant Group proudly operates over 20 eateries including locations in some of the most prestigious office buildings, hospitals, and universities.  The company continues to exceed expectations by delivering the highest quality of offerings paired with the attentive touch of a family-owned company.
  • All on campus catering goes through Picasso who is the official caterer for the campus.  The university is in a contractual agreement with Picasso for exclusive catering services.  
Handicap Parking
  • Guests who need handicap parking while on campus must obtain a University of Michigan-Flint Handicap Parking Permit from the Department of Public Safety.  The UM-Flint handicap parking permit, State of Michigan disability plate and/or handicap hang tag must be properly displayed in the vehicle.  Parking at Northbank Center and Riverfront are excluded from this requirement.  Department of Public Safety: 810-762-3333
Parking
  • The University Pavilion Parking Ramp, Northbank Center Parking Ramp and Riverfront Banquet Center Ramp are closed weekends but are available for rent.
Security
  • The type of event, along with the event time, may require additional Department of Public Safety (DPS) staffing or Northbank Center security staffing. The DPS staffing costs and/or the costs of Northbank Center security are the responsibility of the contract signer. The number of DPS officers assigned to an event will be determined jointly by DPS, as will the number of Northbank Center security staffing if the event is held in that building.

UM-Flint Faculty, Staff, Students and Alumni can hold their personal events on campus and receive a special discounted rate.

 

Departments

 

The Office of Event and Building Services (EBS) manages event spaces for the Univeristy of Michigan-Flint campus.  Designated areas in the Harding Mott University Center (UCEN), Riverfront Banquet Center (RF), University Pavilion (UPAV), Northbank Center (NBC), William S. White Building (WSW), Murchie Science Building (MSB), French Hall (FH) and certain external areas are available for meetings, activities, and events.  The following policies and procedures apply:

General Guidelines
  • Facilities are reserved in the order in which requests are received, with consideration given to the size of the group and available space.
  • All rates, when applicable, are based on 4 hours of continuous use and will be charged on a per-business-day basis. Regular facility hours will be the basis for determining a business day.
  • Events scheduled beyond regular building hours will be assessed additional staffing fees.
  • Events wishing to be scheduled during normally closed periods must be discussed in advance with EBS.
  • Person making the reservation or contact person and their representatives must abide by all University and EBS policies, regulations, guidelines, and all local, state and federal laws.
  • Willful or careless damage to University property or equipment shall necessitate a replacement and/or repair charge.  The user is responsible for the actions of all participants.
  • EBS reserves the right to make exceptions and/or additions to any reservation policy.
  • All facilities and grounds of The University of Michigan-Flint (UM-Flint) campus are smoke free.
  • Departments and Recognized Student Organizations (RSO), who violate any part of the event planning guidelines, may be sanctioned up to and including loss of scheduling privileges.
  • All Student Government Election events must be booked by Student Involvement and Leadership.
  • EBS easels are for events only and cannot be used outside of event spaces.
  • Gaming Events/Raffles
  • Minors on Campus
Scheduling and Room Set up information
  • Request for one-time use of classrooms can be made by contacting EBS.  Requests for classrooms are not accepted online.  Classroom requests cannot be confirmed until two weeks after the start of the semester.
  • Users may only use rooms they have reserved and after a confirmation has been received.  A confirmation is provided with every confirmed reservation.  It is the responsibility of the contact person to review the confirmation for accuracy. 
  • Events involving arts and crafts may only be scheduled in approved spaces.
  • Reservations for special events (banquets, dances, etc.) with attendance of 100 or more must be confirmed no less than 48 hours prior to the event. Events with large attendance (over 100) or with non-standard arrangements will require a planning meeting with an EBS staff member. Room setup details for these events must be established at least seven days prior to the event.
  • Room setup details for any events that are coordinated with EBS with less than 48 hours notice will be assessed a minimum $25 late fee. 
  • Equipment and/or audio visual equipment added or changed less than 48 hours before the scheduled start time of an event will be subject to additional set up charges.
  • Any equipment that is delivered to spaces other than EBS designated spaces will be charged an additional fee.
  • A timeline of set up and teardown time including vendors and caterers must be given to EBS at least 14 days in advance.
  • Any event on a special day or holiday weekend will be charged a premium room rental rate.
  • Any event with distribution tables or vendor booths, a list of vendors and what they will be selling must be given to EBS in advance.
university departments
  • Departments are required to provide a shortcode when booking an event.
  • Departments may schedule events up to two years in advance. Any requests that go beyond two years must receive approval from EBS before the space is reserved.
  • An email will come to the Reservationist in EBS to approve the request and you will be notified by email when approved.
event rate

Recognized Student Organizations (RSO) and University departments may schedule and use certain space free of charge if all of the following criteria are met:

  • The University department or RSO is the sole sponsor and host of the event.
  • There is no revenue generated or fees involved or when all revenue is donated to one or more scholarships or charities or the event is a fundraiser where all revenue goes to the RSO.
  • The event will support the mission of the University department or RSO.
  • The event is not held in the NBC Grand Ballroom or the Riverfront Conference Center. Current room rental rates for departments and RSO’s will apply.
charity drives

The University Center does not allow money collections and will not assume liability for items stolen from drop boxes.  Drop boxes must be neat in appearance with their function and the sponsoring organization clearly stated. Pick-ups occur regularly so as to minimize theft and prevent overflow. Charity Drives may last a maximum of two weeks.

Cancellations
  • 48 hours advance notice is required to cancel a reserved space.  Cancellations made less than 48 hours will result in a fee of $25 per room.
  • If cancellation occurs after a multi-function space has been set (Grand Ballroom, Happenings, Kiva, Lobbies, Michigan Rooms, Park Place, Saginaw Room, Room 701, Tuscola Rooms, etc.), a minimum fee of $25 per room will be assessed.
  • Cancellations must be made by emailing or calling EBS. EBS will send a confirmation of cancellation.
no shows
  • “No Show” is when space is reserved and the group does not meet and the room is not cancelled per the cancellation guidelines.
  • If a “no show” occurs the following fees will apply:
  • One or two occurrences in a semester, a minimum fee of $25 per room will be assessed.
  • Three or four occurrences in a semester, a minimum fee of $50 per room will be assessed.
  • Five or more occurrences in a semester, a minimum fee of $75 per room will be assessed.

    room cleaning and condition
    • The group is responsible for removing their items upon completion of their event. A $50 fee will be assessed to any event that items are stored without EBS prior approval.   
    • A minimum of $200 per event space will be charged for event spaces requiring beyond normal cleaning time and/or equipment being moved from its normal location.
    • Additional trash cans can be made available upon request.
    Audio/Visual Equipment
    • A/V equipment requests are subject to availability.
    • A/V requests should be made a minimum of 48 hours in advance of the event. 
    • EBS may refer departments to external vendors based on A/V needs and requirements.
    • A/V cannot be used or delivered in any classroom spaces.
    • EBS A/V equipment used outside designated conference spaces will require staff to deliver and recover.  The user will be responsible for delivery charges and a possible per-hour fee for staffing when necessary.
    • An A/V technician must be requested at least 2 weeks in advance

    distribution tables/material and product distribution
    • Solicitation of any kind, for any purpose, is not permitted within the buildings of UM-Flint.  Examples of solicitation would include, but is not limited to, the distribution of sample products handing out marketing materials (except handbills approved by SIL), asking for petition signatures, and other similar activities.
    • For permission to solicit for any purpose outside on the UM-Flint campus, contact DPS to seek permission.
    • Tables must be staffed by the student organization or department.
    • Approaching passerby or other active solicitation is strictly forbidden. Users must remain behind their tables.
    • Products and/or materials may be distributed from reserved tables; however it must not conflict with campus policy.  EBS must approve goods and services that are to be sold or distributed.  No products or services may be sold or distributed which duplicates or is similar to those sold by any on-site business operation.  EBS will make the determination if there is a conflict.
    • A distribution table cannot be linen/skirted. If a group would like a cover they can rent a navy table blanket from EBS for $6.
    Animals
    • The UCEN and the UPAV are considered food service locations.  Animals and pets cannot be in these buildings without permission from EBS in advance of an event. Service animals are allowed.  Service animals must be certified and have the proper identification.
    Decorating
    • All decorating plans (inside or outside) must be approved in advance by EBS.
    • Pins, tacks, or any piercing mechanism is prohibited from use in any meeting room, on tables, chairs, walls or ceiling as well as on equipment.
    • The use of confetti, rice, tinsel, glitter etc. is prohibited. If found, there is an automatic $200 cleaning fee. This fee will be assessed to the security deposit.
    • Items may not be attached to light fixtures, sprinkler heads, woodwork, window treatments or any wall.
    • Open flames and burning of incense is prohibited this includes candles. LED candles are allowed.
    • Doorways, hallways, corridors, staircases and fire exits cannot be blocked or obstructed at any time.
    • All electrical cords must be gaffe taped to the floor.
    • The use of any type of balloon is strictly prohibited.
    Bar Service

    UM-Flint is issued a class ‘C’ license by the State of Michigan.  This license enables the University to serve alcohol for events on an ‘as requested’ basis.  It does not allow a regular ‘bar’ service that would operate daily.  The liquor license is specified only for the Riverfront Banquet Center.  This license gives the capability of offering a cash bar or an open bar to university and non-university customers.  All customers wishing alcohol service at an event are required to meet with Event and Building Service (EBS) staff to create and sign an alcohol service agreement.  All alcohol is purchased and provided by EBS.

    Non-licensed UM-Flint facilities in which alcohol service may occur:               

    In order for a University event to offer alcohol in a non-licensed facility, either the university group or the caterer, if applicable, must provide the alcohol.  All of the following must apply:

    • The event must be free – tickets may not be sold.
    • The event must be by invitation only – it cannot be open to the general public.
    • There can be no mention of alcohol in the invitation, or in any printed or electronic material for the event.
    • The alcohol must be free of charge – no cash bar.
    • The event is monitored by a professional staff member from EBS.
    • All alcohol servers are TAM- or TIPS-certified EBS employees.
    • The alcohol must be purchased out of a discretionary fund that is a non-general fund.

    It is strongly discouraged to serve alcohol at any events students may attend.  However, requests for alcohol service at events where students may attend will be reviewed by the appropriate departments. Special attention should be given to ensuring no person under twenty-one (21) years of age is served or consumes alcohol.

    Contact EBS at least 21 days prior to the date of the event.  Provide the following information:

    • Name, date, location and the time of the event
    • Type of bar service requesting
    • Shortcode for payment

    EBS will prepare a bar service contract for the event and will meet with the contact person to review all details and policies.  Bar service scheduled less than seven days prior to the event may be assessed a late fee. Contact EBS for additional information on Bar Service and pricing.

    caterer

    Picasso Restaurant Group

    • Picasso Restaurant Group is UM-Flint's caterer.  Picasso Restaurant Group is a Michigan-based company redefining restaurants, catering, and the food service industry to provide a superior dining and food service experience that is enriched with bold innovation.  Family-owned and operated for over 25 years, Picasso Restaurant Group proudly operates over 20 eateries including locations in some of the most prestigious office buildings, hospitals, and universities.  The company continues to exceed expections by delivering the highest quality of offerings paired with the attentive touch of a family-owned company. 
    • All on campus catering must go through Picasso who is the official caterer for the campus.  The university is in a contractual agreement with Picasso for exclusive catering services.  That includes small internal events.  No other caterers are approved to provide services on campus.
    • If a group can cater the event for a total less than $75 (students and departments), they must first get a quote from Picasso and discuss it with Picasso before they consider another route.
    • The ONLY TIME a group can hire a completely different caterer without going through Picasso is when they have an event entirely off campus at another location.
    Handicap Parking
    • Guests who need handicap parking while on campus must obtain a University of Michigan-Flint Handicap Parking Permit from the Department of Public Safety.  The UM-Flint handicap parking permit, State of Michigan disability plate and/or handicap hang tag must be properly displayed in the vehicle.  Parking at Northbank Center and Riverfront are excluded from this requirement.  Department of Public Safety: 810-762-3333
    Parking
    • In addition to the ramp rental fee, the UPAV Parking ramp rental will include a Department of Public Safety (DPS) charge of $32/hr.
    • Parking for NBC is available in the attached parking deck.  Only limited parking is available during regular business hours at $5 per vehicle; limited free remote parking is available.  The parking ramp, when available, may be rented for an additional fee.
    • Busses that unload and are remaining on campus during events can park in the WSW parking Lot R located on the corner of Saginaw Street and Robert T. Longway Blvd.
    Security
    • The University may require Department of Public Safety (DPS) officers to be present at an event.  The number of DPS personnel will be determined by DPS. Additional fees may apply.
    • NBC safety fees will be charged for events held outside of regular business hours.

    Student Organizations

    The Office of Event and Building Services (EBS) manages event spaces for the Univeristy of Michigan-Flint campus.  Designated areas in the Harding Mott University Center (UCEN), Riverfront Banquet Center (RF), University Pavilion (UPAV), Northbank Center (NBC), William S. White Building (WSW), Murchie Science Building (MSB), French Hall (FH) and certain external areas are available for meetings, activities, and events.  The following policies and procedures apply:

    General Guidelines
    • Facilities are reserved in the order in which requests are received, with consideration given to the size of the group and available space.
    • All rates, when applicable, are based on 4 hours of continuous use and will be charged on a per-business-day basis. Regular facility hours will be the basis for determining a business day.
    • Events scheduled beyond regular building hours will be assessed additional staffing fees.
    • Events wishing to be scheduled during normally closed periods must be discussed in advance with EBS.
    • Person making the reservation or contact person and their representatives must abide by all University and EBS policies, regulations, guidelines, and all local, state and federal laws.
    • Willful or careless damage to University property or equipment shall necessitate a replacement and/or repair charge.  The user is responsible for the actions of all participants.
    • EBS reserves the right to make exceptions and/or additions to any reservation policy.
    • All facilities and grounds of The University of Michigan-Flint (UM-Flint) campus are smoke free.
    • Departments and Recognized Student Organizations (RSO), who violate any part of the event planning guidelines, may be sanctioned up to and including loss of scheduling privileges.
    • All Student Government Election events must be booked by Student Involvement and Leadership.
    • EBS easels are for events only and cannot be used outside of event spaces.
    • Gaming Events/Raffles
    • Minors on Campus
    Scheduling and Room Set up information
    • Request for one-time use of classrooms can be made by contacting EBS.  Requests for classrooms are not accepted online.  Classroom requests cannot be confirmed until two weeks after the start of the semester.
    • Users may only use rooms they have reserved and after a confirmation has been received.  A confirmation is provided with every confirmed reservation.  It is the responsibility of the contact person to review the confirmation for accuracy. 
    • Events involving arts and crafts may only be scheduled in approved spaces.
    • Reservations for special events (banquets, dances, etc.) with attendance of 100 or more must be confirmed no less than 48 hours prior to the event. Events with large attendance (over 100) or with non-standard arrangements will require a planning meeting with an EBS staff member. Room setup details for these events must be established at least seven days prior to the event.
    • Room setup details for any events that are coordinated with EBS with less than 48 hours notice will be assessed a minimum $25 late fee. 
    • Equipment and/or audio visual equipment added or changed less than 48 hours before the scheduled start time of an event will be subject to additional set up charges.
    • Any equipment that is delivered to spaces other than EBS designated spaces will be charged an additional fee.
    • A timeline of set up and teardown time including vendors and caterers must be given to EBS at least 14 days in advance.
    • Any event on a special day or holiday weekend will be charged a premium room rental rate.
    • Any event with distribution tables or vendor booths, a list of vendors and what they will be selling must be given to EBS in advance.
    recognized student organizations
    • RSOs must be approved and registered with the Office of Student Involvement & Leadership (SIL).  SIL provides EBS with a list of up to 3 authorized signers for each RSO.  Those authorized signers will be required to meet with EBS for an orientation prior to making any reservations.  During the orientation, policies and procedures outlined in this document will be discussed and the student will sign an agreement for the semester.  No requests will be accepted until this orientation is complete and the agreement is signed.
    • Only approved signers can book events. RSO advisors cannot book events for RSOs.
    • RSOs must have an active account through SIL with adequate funds to cover event expenses.  It is the responsibility of the RSO to provide SIL with a copy of their confirmation prior to the date of the event.
    • For events determined to be of higher risk, the RSOs must provide to the University a certificate of insurance evidencing general liability insurance ($1 million per occurrence/$2 million annual aggregate) and naming the “Regents of the University of Michigan” as additional insured.  Examples of higher risk events are organized races or walks through campus, inflatable activities, and other events where injuries are more likely to occur.
    • RSO’s may schedule events up to two years in advance. Any requests that go beyond two years must receive approval from EBS before the space is reserved.
    event rate

    Recognized Student Organizations (RSO) and University departments may schedule and use certain space free of charge if all of the following criteria are met:

    • The University department or RSO is the sole sponsor and host of the event.
    • There is no revenue generated or fees involved or when all revenue is donated to one or more scholarships or charities or the event is a fundraiser where all revenue goes to the RSO.
    • The event will support the mission of the University department or RSO.
    • The event is not held in the NBC Grand Ballroom or the Riverfront Conference Center. Current room rental rates for departments and RSO’s will apply.
    charity drives

    The University Center does not allow money collections and will not assume liability for items stolen from drop boxes.  Drop boxes must be neat in appearance with their function and the sponsoring organization clearly stated. Pick-ups occur regularly so as to minimize theft and prevent overflow. Charity Drives may last a maximum of two weeks.

    Cancellations
    • 48 hours advance notice is required to cancel a reserved space.  Cancellations made less than 48 hours will result in a fee of $25 per room.
    • If cancellation occurs after a multi-function space has been set (Grand Ballroom, Happenings, Kiva, Lobbies, Michigan Rooms, Park Place, Saginaw Room, Room 701, Tuscola Rooms, etc.), a minimum fee of $25 per room will be assessed.
    • Cancellations must be made by emailing or calling EBS. EBS will send a confirmation of cancellation.
    no shows
    • “No Show” is when space is reserved and the group does not meet and the room is not cancelled per the cancellation guidelines.
    • If a “no show” occurs the following fees will apply:
    • One or two occurrences in a semester, a minimum fee of $25 per room will be assessed.
    • Three or four occurrences in a semester, a minimum fee of $50 per room will be assessed.
    • Five or more occurrences in a semester, a minimum fee of $75 per room will be assessed.

      room cleaning and condition
      • The group is responsible for removing their items upon completion of their event. A $50 fee will be assessed to any event that items are stored without EBS prior approval.   
      • A minimum of $200 per event space will be charged for event spaces requiring beyond normal cleaning time and/or equipment being moved from its normal location.
      • Additional trash cans can be made available upon request.
      Audio/Visual Equipment
      • A/V equipment requests are subject to availability.
      • A/V requests should be made a minimum of 48 hours in advance of the event. 
      • EBS may refer departments to external vendors based on A/V needs and requirements.
      • A/V cannot be used or delivered in any classroom spaces.
      • EBS A/V equipment used outside designated conference spaces will require staff to deliver and recover.  The user will be responsible for delivery charges and a possible per-hour fee for staffing when necessary.
      • An A/V technician must be requested at least 2 weeks in advance

      distribution tables/material and product distribution
      • Solicitation of any kind, for any purpose, is not permitted within the buildings of UM-Flint.  Examples of solicitation would include, but is not limited to, the distribution of sample products handing out marketing materials (except handbills approved by SIL), asking for petition signatures, and other similar activities.
      • For permission to solicit for any purpose outside on the UM-Flint campus, contact DPS to seek permission.
      • Tables must be staffed by the student organization or department.
      • Approaching passerby or other active solicitation is strictly forbidden. Users must remain behind their tables.
      • Products and/or materials may be distributed from reserved tables; however it must not conflict with campus policy.  EBS must approve goods and services that are to be sold or distributed.  No products or services may be sold or distributed which duplicates or is similar to those sold by any on-site business operation.  EBS will make the determination if there is a conflict.
      • A distribution table cannot be linen/skirted. If a group would like a cover they can rent a navy table blanket from EBS for $6.
      Animals
      • The UCEN and the UPAV are considered food service locations.  Animals and pets cannot be in these buildings without permission from EBS in advance of an event. Service animals are allowed.  Service animals must be certified and have the proper identification.
      Decorating
      • All decorating plans (inside or outside) must be approved in advance by EBS.
      • Pins, tacks, or any piercing mechanism is prohibited from use in any meeting room, on tables, chairs, walls or ceiling as well as on equipment.
      • The use of confetti, rice, tinsel, glitter etc. is prohibited. If found, there is an automatic $200 cleaning fee. This fee will be assessed to the security deposit.
      • Items may not be attached to light fixtures, sprinkler heads, woodwork, window treatments or any wall.
      • Open flames and burning of incense is prohibited this includes candles. LED candles are allowed.
      • Doorways, hallways, corridors, staircases and fire exits cannot be blocked or obstructed at any time.
      • All electrical cords must be gaffe taped to the floor.
      • The use of any type of balloon is strictly prohibited.
      Bar Service

      UM-Flint is issued a class ‘C’ license by the State of Michigan.  This license enables the University to serve alcohol for events on an ‘as requested’ basis.  It does not allow a regular ‘bar’ service that would operate daily.  The liquor license is specified only for the Riverfront Banquet Center.  This license gives the capability of offering a cash bar or an open bar to university and non-university customers.  All customers wishing alcohol service at an event are required to meet with Event and Building Service (EBS) staff to create and sign an alcohol service agreement.  All alcohol is purchased and provided by EBS.

      Non-licensed UM-Flint facilities in which alcohol service may occur:               

      In order for a University event to offer alcohol in a non-licensed facility, either the university group or the caterer, if applicable, must provide the alcohol.  All of the following must apply:

      • The event must be free – tickets may not be sold.
      • The event must be by invitation only – it cannot be open to the general public.
      • There can be no mention of alcohol in the invitation, or in any printed or electronic material for the event.
      • The alcohol must be free of charge – no cash bar.
      • The event is monitored by a professional staff member from EBS.
      • All alcohol servers are TAM- or TIPS-certified EBS employees.
      • The alcohol must be purchased out of a discretionary fund that is a non-general fund.

      It is strongly discouraged to serve alcohol at any events students may attend.  However, requests for alcohol service at events where students may attend will be reviewed by the appropriate departments. Special attention should be given to ensuring no person under twenty-one (21) years of age is served or consumes alcohol.

      Contact EBS at least 21 days prior to the date of the event.  Provide the following information:

      • Name, date, location and the time of the event
      • Type of bar service requesting
      • Shortcode for payment

      EBS will prepare a bar service contract for the event and will meet with the contact person to review all details and policies.  Bar service scheduled less than seven days prior to the event may be assessed a late fee. Contact EBS for additional information on Bar Service and pricing.

      caterer

      Picasso Restaurant Group

      • Picasso Restaurant Group is UM-Flint's caterer.  Picasso Restaurant Group is a Michigan-based company redefining restaurants, catering, and the food service industry to provide a superior dining and food service experience that is enriched with bold innovation.  Family-owned and operated for over 25 years, Picasso Restaurant Group proudly operates over 20 eateries including locations in some of the most prestigious office buildings, hospitals, and universities.  The company continues to exceed expections by delivering the highest quality of offerings paired with the attentive touch of a family-owned company. 
      • All on campus catering must go through Picasso who is the official caterer for the campus.  The university is in a contractual agreement with Picasso for exclusive catering services.  That includes small internal events.  No other caterers are approved to provide services on campus.
      • If a group can cater the event for a total less than $75 (students and departments), they must first get a quote from Picasso and discuss it with Picasso before they consider another route.
      • The ONLY TIME a group can hire a completely different caterer without going through Picasso is when they have an event entirely off campus at another location.
      Handicap Parking
      • Guests who need handicap parking while on campus must obtain a University of Michigan-Flint Handicap Parking Permit from the Department of Public Safety.  The UM-Flint handicap parking permit, State of Michigan disability plate and/or handicap hang tag must be properly displayed in the vehicle.  Parking at Northbank Center and Riverfront are excluded from this requirement.  Department of Public Safety: 810-762-3333
      Parking
      • In addition to the ramp rental fee, the UPAV Parking ramp rental will include a Department of Public Safety (DPS) charge of $32/hr.
      • Parking for NBC is available in the attached parking deck.  Only limited parking is available during regular business hours at $5 per vehicle; limited free remote parking is available.  The parking ramp, when available, may be rented for an additional fee.
      • Busses that unload and are remaining on campus during events can park in the WSW parking Lot R located on the corner of Saginaw Street and Robert T. Longway Blvd.
      Security
      • The University may require Department of Public Safety (DPS) officers to be present at an event.  The number of DPS personnel will be determined by DPS. Additional fees may apply.
      • NBC safety fees will be charged for events held outside of regular business hours.