Bar service for the University Pavilion and Northbank Center is arranged by contacting Event and Building Services (EBS).  All alcohol must be dispensed by EBS staff that have been trained and certified in alcohol management.  Our staff will efficiently and professionally arrange, supervise and tend to the bar service at your event.  Service can easily be tailored to meet your needs whether your event is a small meeting, a reception, or a banquet for hundreds of guests.

Bar Service Policy

  • The University Pavilion and Northbank Center do not have a liquor license (commonly referred to as a 'non-licensed' facility).  Customers using either of these venues are required to purchase and bring in all alcohol for their event at a pre-arranged time and then remove all alcohol from the premises at the conclusion of the event.

  • Contract signer is required to purchase 'host liability' insurance in the amount of $1M naming 'The Regents of the University of Michigan' as additional insured.  Host liability insurance is due 30 days prior to the event date.

  • Alcohol may be dispensed without charge to guests and only at events that are designated as 'by invitation only'.

  • All shots of liquor must be combined with a drink mixer; straight shots are not permitted nor are 'shots on ice' permitted.  Shots of liquor are not permitted as part of a wedding reception 'dollar dance'.  The bar serves only a measured, one-ounce shot per drink.  Drinks are supplied to guests by the cup; no pitchers.  Customers are permitted one serving per visit to the bar.

  • Bar service is for a minimum of 2 hours and maximum of 4.5 hours.  Bar service must conclude 45 minutes before the scheduled event ending time.

  • An individual must be 21 years of age or older to consume alcohol.  Upon request for identification, if the guest is not able to produce valid picture identification, by law alcohol service cannot be provided.

  • Alcohol service will cease to anyone who appears to be visibly intoxicated.  Only trained EBS staff will determine if a guest is visibly intoxicated.  The staff decision to cease alcohol service to anyone is final.

  • Bringing alcohol into the facility during the event is prohibited by law and will be confiscated and will not be returned to the guest.

Open Bar Service

Bar service is charged per guest 13 years of age or older.  The charge includes the following:

Full Bar Service

Labor (Bartender(s), Event Manager, and Manager On Duty)

Gratuity

Supplies (plastic cups, beverage napkins, stirrers, mixers, soft drinks, water, and ice)

Second bar setup (for groups larger than 225)

Table-side (one-time) pour to bridal table and reserved tables - maximum 6 bottles

Add $4/bottle service fee when one-time pour is over 6 bottles.

Partial Bar Service

Labor (Bartender(s), Event Manager, and Manager On Duty)

Gratuity

Supplies (plastic cups, beverage napkins, stirrers, soft drinks, water, and ice)

Second bar setup (for groups larger than 225)

Table-side (one-time) pour to bridal table and reserved tables - maximum 6 bottles

Add $4/bottle service fee when one-time pour is over 6 bottles.

  2 hours 3 hours 4 hours 4.5 hours
Full Bar Service $3.00/person $4.00/person $5.00/person $6.00/person
Partial Bar Service $2.00/person $3.00/person $4.00/person $5.00/person

Add an additional $50 for guest counts of 300 or more.

Special License (Non-profit or Civic Organizations)

Special licensing is required in a non-licensed facility to sell alcohol at an event.  Special licensing is available only to non-profit or civic organizations and not individual private parties, i.e. wedding receptions.

The organization is responsible for selling drink tickets that are presented at the bar to 'purchase' a drink.

The process to secure the State of Michigan Special License must begin no later than 45 days prior to the event.  If the process begins less than 45 days before the event, the license may not be issued in time for the event.  By law, bar service is prohibited without the original Special License.

Before initiating the application process, the organization must receive permission in writing from the Chancellor's Office at UM-Flint stating the organization has been given permission to hold an alcohol event on campus.  Event and Building Services (EBS) will submit the letter to the Chancellor on behalf of the organization.

The original Special License must be received by EBS prior to the event and must be posted in the bar area by the EBS staff.  The original license will be returned to the event contact person upon conclusion of the event as the license must be returned to the State of Michigan.

The Special License application and instructions may be found online at: http://www.michigan.gov/documents/dleg/LC510_0109_264221_7.pdf

NOTE: The University does not require the City of Flint Police Department to sign as the 'investigator' in Part I, #9, of the application.  This section will be completed by UM-Ann Arbor.

EBS at the UM-Flint will provide a room diagram as required in the application.  The room diagram must accompany the Special License application when it is sent to UM-Ann Arbor.

You must notify EBS when the application has been mailed to the appropriate office in Ann Arbor.

Confirming a Bar Service

  • One-half of the total contract amount is due at contract signing; contract signing must occur no less than 60 days prior to the event.  The remaining balance is due 30 days prior to the event.
  • The guest count for the bar service may only be adjusted upward after the contract is signed.
  • If the contract has been paid in full and additional guests are added, the amount owing must be paid in full in order to confirm the increase in number.  No changes will be made to the guest count less than 7 days prior to the event.
  • The 'host liability' insurance must be received by EBS 30 days prior to the event.
  • The list of alcohol provided by the contract signer must be received by EBS 14 days prior to the event.