- Preprogram your cell phone with UM-Flint Department of Public Safety (DPS) emergency telephone number 810-762-3333 for direct contact with them in an emergency. 911 from any university phone will also connect you with DPS.
- BE AWARE that dialing 911 from a cell or non-university telephone will connect you with Genesee County Central Dispatch or the Flint Police Department and may cause additional response times.
- Post this Flipchart near a telephone or in a visible location in your office/lab to use in the event of an emergency. Do not file this document.
- Faculty and supervisors are in a leadership role and should share this information with their students and employees. They should ensure that students and employees become familiar with procedures for reporting and responding to emergencies such as evacuation routes, assembly areas and shelter areas.
- Become familiar with the location of the nearest exits, assembly areas, shelter areas, safety showers & eye wash stations, first aid kits, emergency telephones, Safety Data Sheets (SDS), fire extinguishers, pull stations, and AEDs.
- Contact UM-Flint Environment, Health and Safety at 810-766-6763 or DPS at 810-762-3333 to schedule training and learn more about emergency response, preparedness planning or other related health and safety topics.
Additional Departmental Emergency Preparedness Planning:
- Identify emergencies to which your department may be vulnerable (e.g. fire, medical, hazardous material incidents, radiation release, high hazard areas and activities, chemical storage, dangerous equipment or process areas, confined spaces, etc.) Take time to learn more about emergency preparedness.
- Identify and review roles of faculty, supervisors and students and for communicating your plan to students, faculty and staff.
- Become familiar with UM-Flint Emergency Response Plan which addresses the evacuation and sheltering of persons with disabilities and the buddy system (http://www.umflint.edu/ehs/Emer-Prep-Resp.htm).
- Identify emergency equipment in your department, where it is stored, how it is maintained, when it is tested or inspected, and the necessary training to operate.
- Schedule training, practice drills and exercises annually with EHS and DPS.
Campus or Building Closings
Due to severe weather, snow, ice, flooding, utility failure or other emergency condition, the UM-Flint campus or a building could close, classes could be
suspended and/or scheduled campus events could be cancelled. You should discuss with your supervisor to determine if your university job duties are mission critical and essential to infrastructure services during an emergency closure and if you still need to report to work. Some departments continue to operate during a closure such as DPS, Housing & Residential Life, Facilities & Operations, etc.
Do not call DPS to verify school closures.
When any closures occur, notification via the Emergency Alert System will be used. In order to receive an alert message for any urgent emergency notification including campus or building closings, you should register at http://www.umflint.edu/emergency/emergency-alert-sign.
Up to three communications devices, such as text message devices, cell phones or other telephones can be registered. You need to register a phone number where you can personally be reached in an emergency, not your department’s main telephone number. If you have already signed up for the service, please take a few minutes to revisit this site to confirm your information.
Other means of emergency notifications could be obtained via social media networks, including but not limited to Facebook, Twitter and the campus web site. Radio and television stations from several southeastern and mid-Michigan counties are contacted and may broadcast to their listening audience the notification of UM-Flint’s campus closing status.
Refer to your departmental continuity plans and the UM SPG Emergency Reduction in Operations for additional guidance.
Vehicle Accident & Civil Disturbance
The Department of Public Safety is certified to take accident
If the vehicle occupants are injured and/or
here is damage to the vehicle:
• Call DPS at 911 from any campus telephone or
The UM-Flint community may exercise their right of free speech, press and lawful
In case of a civil disturbance:
• Call DPS at 911 from any campus telephone or 810-762-3333 from any
Information Technology Security
In the event of an information technology compromise contact the Information Technology Services at:
810-762-3123 during normal business hours (8 a.m. - 5 p.m.) or the Help Desk at 810-766-6804.
After hours, please report possible violations to DPS at 911 from any campus phone or
810-762-3333 from any non-university phone.
An information technology compromising “event’’ could be defined as one of the following:
• An entry or attempted entry via unauthorized access in any UM-Flint information system with the intent to compromise the integrity of the system.
• Any process or technology that attempts to use UM-Flint owned systems as a conduit for unauthorized activity on another system.
• Any process or technology that targets UM-Flint owned systems with unauthorized activity.
• An information technology tool or process used to make physical threats, suspicious communications, fraudulent or potentially illegal or criminal activitiy.
• Fire in any campus computer labs.
• Damage due to physical break-ins.
• Failure of electrical systems.
Technical problems on campus:
• To check the status of technical problems on campus, visit the ITS website at my.umflint.edu
Protecting Sensitive University Data:
• Everyone should take all required, reasonable, and prudent actions needed to ensure the security and retention of sensitive university data when accessing or maintaining sensitive institutional data from personally owned devices, such as smart phones, tablets, and laptop computers.
• You should only access or maintain sensitive institutional data when necessary for the performance of your university-related duties. For guidance refer to U-M policy: Security of Personally Owned Devices That Access or Maintain Sensitive Institutional Data (SPG 601.33).
• For general questions about securing your device and about sensitive university data, contact the ITS help desk.
Report all medical emergencies to DPS. Protect yourself. Wear impermeable gloves and other personal protective equipment when appropriate or as soon afterward as possible. Should you experience an exposure to blood or other bodily fluids including needlesticks, wash area with soap and running water for 15 minutes and consult a health care provider to assess your exposure risk. In addition to DPS, notify Environment, Health & Safety as soon as possible for follow up medical care. Document the incident by completing an EHS Laboratory Incident and Near-miss Report Form. If you suspect a head or spinal injury, do not move the victim unless there is an immediate life-threatening emergency. When CPR is required for such a victim, make every attempt to immobilize the spine while you carefully roll and position the victim on their back keeping head, neck and spine in alignment.
Unresponsive victim, not-breathing:
AED/CPR training: All university personnel are encouraged to learn first aid and CPR. Contact your supervisor, EHS or UHWC to schedule AED/CPR training on campus OR call the Genesee County American Red Cross located in Flint at 810-232-1401 for more information.
TORNADO & SEVERE WEATHER
Always be aware of the severe weather potential that could affect you during the day. Listen to the radio, weather radio, or follow the National Weather Service online.
Watches – indicate when and where severe weather is possible.
Severe Thunderstorm Warning – winds of 70 mph or more and hail over ¾ of an inch. You may be instructed to take shelter due to the high winds and/or the possibility of tornadoes.
Tornado Warning – a tornado has been sighted in the area or detected by radar.
When you have been alerted to take shelter
Avoid the following:
• Top floors of buildings.
• Genesee County Emergency Outdoor Sirens (Outdoor Siren Warning System will be activated for a tornado and/or winds over 70 mph.)
FLOODING & WATER DAMAGE
Minor or area flooding on campus could be the result of major multiple rainstorms, a water main break, or the loss of power to sump pumps. In case of imminent, weather-related flooding, DPS will monitor the National Weather Service and other emergency advisories to determine necessary action.
In case of imminent or actual flooding:
• Call DPS at 911 from any campus telephone or 810-762-3333 from any non-university telephone.
• Shut off all electrical equipment.
• Secure vital equipment, records, and hazardous materials (chemical, biological, and/or radioactive).
• Move to higher, safer ground. Stay clear of river’s edge.
• Wait for instructions from DPS for immediate action.
• Do not return to your building until you have been instructed to do so by DPS or EHS.
• If assisting in cleanup, immediately report to EHS any oil, chemical, or radioactive materials suspected of mixing with the floodwaters.
• Additionally, notify DPS of any other observed hazards. They will in turn contact EHS and Facilities & Operations.
• Stay clear of the river when the water has risen over its bank.
• Never drive or walk through flooded streets or walkways as moving water can easily carry away a vehicle or person.
In case of a water leak or intrusion:
• Contact Facilities & Operations at 810-762-3223.
• All electrical equipment should be shut off and all laboratory experiments should be secured in the event buildings are damaged.
• Vital equipment, records, and hazardous materials (chemical, biological and /or radioactive) should be secured and items should be moved to a higher level, if possible.
• If water may have contacted any of the following, contact EHS 810-766-6763 to evaluate the situation:
• Radioactive materials
• Biological materials
• Food preparation/service areas
• Contact Facilities & Operations at 810-762-3223.
• Sewage floods are particularly dangerous due to the solid content and volume.
• Precautions should be taken to prevent contact with the sewage and isolate the area to prevent contaminants from being tracked to other parts of the building.
• Occupants not involved in the cleanup must be evacuated from any areas where sewage is present.
POWER OUTAGE & UTILITY EMERGENCY
To report a minor, localized power outage in a building, call Facilities & Operations at 810-762-3223 during business hours and DPS at 810-762-3333 after business hours.
Keep in mind that a few things can be expected:
• Elevators are unpredictable and should be avoided.
In case of a power outage:
• Remain calm and follow directions from DPS.
If people are trapped in an elevator:
• Tell passengers to stay calm and that you are getting help.
FIRE & EVACUATION
If you discover fire on your floor:
• Manually activate the fire alarm system.
Once fire alarm is activated:
• Emergency coordinators may assist occupants to evacuate the building to the nearest assembly area.
If trapped in a room:
• Maintain contact with DPS as long as possible on your cell phone.
If caught in smoke:
• Drop to hands and knees and crawl toward exit.
Using a fire extinguisher:
• If you have been trained and it is safe to do so, you may fight small fires with a fire extinguisher. Don’t fight a fire alone.
Fire extinguisher instructions (the PASS method):
• PULL safety pin from handle.
Employees should learn how to use a fire extinguisher as well as the type to use. Become familiar with the location and type of extinguishers in your area. Contact DPS to coordinate training for you and your employees on the proper selection and use of fire extinguishers.
Report any fire extinguisher that has been discharged, lost pressure or is out of date to DPS.
• Remain calm, walk, and do not run to the nearest exit.
SPILLS & CHEMICAL RELEASES
The cleanup of any spill should only be done by knowledgeable and experienced personnel who have received appropriate training.
Spill kits with instructions, absorbents, reactants, and personal protective equipment are located at loading docks, labs and other strategic sites for spill clean up. Refer to the Safety Data Sheets (SDSS) for additional chemical information. Follow your department’s procedures.
Incidental spill (small, controllable):
Only clean up a spill if you know what it is and are familiar with the hazards. Otherwise contact your lab supervisor/instructor, DPS, or EHS.
• Alert people in the immediate area.
Major emergency release (large, uncontrollable): requires Active assistance from DPS, EHS or emergency personnel.
• Protect yourself, alert others in the area, secure the area if safe to do so and contact DPS outside the immediate spill area as soon as possible.
• Contact EHS at 810-766-6763 to arrange proper disposal.
Before leaving, ensure decontamination of yourself, clothing and equipment is thorough and complete. Follow department’s Spill Procedures in Chemical Hygiene Plan (CHP). Lab supervisor and EHS will evaluate and inform others
Spill involving a microorganism requiring BL1 (biohazard level one) containment (less hazardous than flu):
• Notify your lab supervisor/instructor.
1 part bleach to 10 parts water or quaternary ammonia disinfectant or
CAUTION: DO NOT MIX THESE DISINFECTANTS
• Place towels in biohazard container/bag for disposal.
Spill involving a microorganism requiring BL2 (biohazard level two) containment (flu, laboratory specimens):
• Alert people in immediate area of spill.
1 part bleach to 10 parts water or quaternary ammonia disinfectant or other product identified for your specific lab
CAUTION: DO NOT MIX THESE DISINFECTANTS
• Allow at least 20-minute contact period.
Spill involving a microorganism requiring BL3 (biohazard level three) containment (HIV, AIDS):
• Call DPS at 911 from any campus phone or 810-762-3333 from any non-university phone.
• Do not spread contamination beyond the immediate area. Leave contaminated shoes in the affected area.
Wait at the site for arrival of trained personnel for decontamination.
Only trained persons should:
• Wear appropriate protective clothing: long-sleeve lab coat, disposable gloves, shoe covers or booties, and safety goggles.
A person whose presence or behavior is:
If you receive or discover a suspicious package or foreign object:
CRIME PREVENTION AND REPORTING
Department of Public Safety (DPS) is open 24-hours a day, 7 days-a-week and is located at the visitor’s entrance to the Mill Street Parking Deck. The administrative office is located in the Hubbard Building and is open Monday through Friday during normal business hours. For more information, visit the DPS website at www.umflint.edu/safety.
Crime prevention and awareness guidelines:
• Avoid studying and working alone in isolated areas. Let others know where you are and an approximate time when you will be finished.
Crime Reporting Procedure:
• If you are a victim of a criminal act, contact DPS to make a report of the incident.
ACTIVE SHOOTER (OR SIMILAR POLICE/SECURITY INCIDENT)
An active shooter is a person or persons who appear to be actively engaged in killing or attempting to kill people in populated areas on campus – typically employing the use of firearms. In some cases active shooters use other weapons and/or improvised explosive devices (IED) to cause additional victimization and to act as an impediment to law enforcement and emergency services responders. There may be no pattern or method to their selection of victims.
In general, how individuals respond to an active shooter will be dictated by the specific circumstances of the encounter. Individuals becoming involved in an active shooter situation should remain calm and call DPS at 9-1-1 from any campus telephone or 810-762-3333 from any non-university telephone as soon as possible. These situations are dynamic and evolve rapidly, demanding immediate deployment of law enforcement resources to stop the shooting and mitigate harm to innocent victims.
If involved in an active shooter situation, individuals should try to remain calm and call 9-1-1 as soon as possible. If able, give a description of the individual, the location and number of victims, and provide the location and a description of any suspicious devices (weapons, improvised explosive devices) if possible. For an active shooter outside or inside of a building:
|1. Get Out/Run
• Run and escape or evacuate the building if a safe path is available.
• Encourage others to leave but don’t slow down to escape.
• Prevent others from walking into the danger zone and call 9-1-1.
|2. Hide Out
• Find a place to hide if unable to get out.
• Turn off lights.
• Lock door, barricade the door.
• Silence ringer and vibration mode on cell phones.
|3. Take Out/Fight
• Work together or alone, act with aggression, use improvised weapons (e.g. laptop, garbage cans, books, etc.) to disarm the shooter. Commit to take the shooter down.
Responding police officers are trained to proceed immediately to the area in which shots were last heard. The purpose is to stop the shooting as quickly as possible. Police officers may be dressed in regular patrol uniforms or may be wearing external bulletproof vest, Kevlar helmets, and other tactical equipment. Officer may be armed with rifles, shotguns or handguns and might be using pepper spray or tear gas to control the situation.
Individuals should remain calm, follow the officer’s instructions, put down any packages, bags, cell phones and keep hand visible at all times. Advise the police officers where the shooter is, if known.
The scene will be treated as a crime scene and no one will be allowed to leave until the situation is fully under control and all witnesses have been identified and questioned.
If an active shooter situation develops, DPS will combine efforts with other law enforcement to manage the event. The university will provide the most accurate and timely information available to
students, faculty, staff and the community through all available communications channels.
Hostage or barricaded subject situations often take place over a longer period of time and usually there is no ongoing injury or loss of life. These situations are often managed through the deployment of specialized units, as time allows. Both hostage and barricaded subject situations can rapidly shift to active shooter situations and vice versa.
Department specific “Secure in Place” plans - Some departments may need to further evaluate their operations and determine if a department specific lockdown/lockout procedure is needed. DPS and EHS will assist departments in their evaluation of risks and development of their department specific procedures.
|If a bomb threat is received, call DPS at 911 from any campus telephone or
810-762-3333 from any non-university telephone.
Take the caller seriously but remain calm. Use the checklist below as a guide to ask questions. Do not hang up the phone.
Questions to ask person on phone:
• When is the bomb going to explode?
• Where is it right now?
• What does it look like?
• What kind of bomb is it?
• What will cause it to explode?
• Did you place the bomb?
• What is your address?
• What is your name?
Phone number on display:__________________________
Phone number call was received on: ______________________________________________________
Time and date received: ____________________________
Received by: _______________________________________
Phone number: _____________________________________
__Calm __Loud __Nasal __Angry __Laughter __Stutter
__Excited __Crying __Lisp __Slow __Normal __Raspy
__Rapid __Distinct __Deep __ Soft __Slurred __Ragged
__Accent __Clearing Throat
Was the voice familiar, whom did it sound like? _________________________________________