Disenrollment (Withdrawal) Policy

  • All disenrollment steps are handled by the Office of the Registrar.  If you disenroll or are asked to withdraw, you must immediately inform the Office of Financial Aid.
  • Depending on the disenrollment date, a student may be required to repay all or a portion of the aid they received (see the Return of Title IV Funds section below).
  • Disenrolling from a semester significantly impacts your Satisfactory Academic Progress.
  • Students may withdraw from the University (i.e., drop all courses) up to and including the last day of classes without petitioning the Academic Standards Committee. A notation to that effect is made on the transcript.
  • A disenrollment form must be completed when a student drops all classes during a particular semester. If a student has registered early for future semesters, a form must be completed for each semester from which the student wishes to disenroll. The disenrollment form is available in the Registrar’s Office; the effective date of the withdrawal is the date the form is received by the Registrar’s Office.

A. During the Fall or Winter Semester a student who withdraws

  1. during the first or second week of classes is assessed a $50.00 withdrawal fee plus the Registration Fee.
  2. during the third through sixth week of classes is assessed one-half the tuition plus fees.
  3. after the sixth week of classes is assessed full tuition plus fees.

 

B. During the Spring or Summer, a student who withdraws

  1. during the first or second week of classes is assessed a $50.00 withdrawal fee plus the Registration Fee.
  2. during the third week of classes is assessed one-half the tuition plus fees.
  3. after the third week of classes is assessed full tuition plus fees.
  4. from a class that extends over both the Spring and Summer Term, is assessed under the guidelines of (A).

 

Withdrawing from Modules (Spring/Summer)

  • Students enrolling in both the Spring and Summer modules who elect to withdraw from Spring must provide in writing to the Office of Financial Aid, their intent to remain in the Summer module course(s).  A form will be available on line to notify the office in writing.
  • Should a student decide to withdraw from all Summer courses while attending the Spring module, no recalculation of Spring aid will be required. 
  • A decision to withdraw from the Summer module any time after the Spring module has ended (this includes days between the two modules) will result in a recalculation of Spring and Summer aid and may require that the student repay part or all of the aid already received. 
           

 Spring/Summer -  Various Withdrawal Scenarios  

Spring Semester Summer Semester Withdrawal Date Aid Needed? Period

Completed

Withdraws

Prior to last date of Spring

Cancelled

No

Spring Only

Completed

Withdraws

After the last date of Spring/before first day of Summer

Cancelled

Yes

Spring/Summer

Completed

Withdraws

After the first day of summer – attends

 

Yes

Spring/Summer

Completed

Withdraws

After the first day of Summer – does not attend

Cancelled

Yes

Spring/Summer

Withdraws

Enrolled

Any time after 1st day of Spring

  • If a written confirmation of Summer attendance is received then a
    Return of Funds calculation does not need to be completed for Spring only. 
  • If student does not attend Summer then must go back and complete Spring only
    Return of Funds calculation despite having the written confirmation.

 

 

Yes

Spring Only

Withdraws

Not Enrolled

Any time after 1st day of Spring

 

Yes

Spring Only

Not Enrolled

Withdraws

Any time after the 1st day of Summer

 

Yes

Summer Only

           
         
         

Return of Title IV Aid

  • When a student disenroll from all classes, the Office of Financial Aid must calculate how much aid you are entitled to keep.  Per the federal government, students are allowed to keep the financial aid they have “earned” up to the time of disenrollment.  The “unearned” amount must be returned to the federal government by the University and/or the student.
  • Financial aid returned to the government is done so in the following order.
    1. Federal Stafford Unsubsidized Loan
    2. Federal Stafford Subsidized Loan
    3. Federal Perkins Loan
    4. Federal Stafford Parent PLUS or Graduate PLUS Loans
    5. Federal Pell Grant
    6. Federal SEOG
    7. Federal TEACH Grant
  • In some cases, students must repay a portion of the aid that they received, and repayment arrangements must be made in order to remain eligible for aid and to re-enroll in subsequent semesters.
  • In some cases, a refund may be due the student.
  • The amount of repayment or refund will be affected if there is a refund of tuition given at the time of disenrollment.
  • Students who disenroll before 60 percent of the semester is completed are entitled to keep a portion of their award equal to the percentage of the semester that they have completed.  Students who disenroll after 60 percent of the semester is completed are eligible to keep their entire award.  CAUTION:  SAP is still a factor in determining eligibility in future semesters.
  • Students who are granted a fee appeal are subject to the Return of Title IV Funds calculation.