University of Michigan - Flint

P-Card Cash Withdrawal and Out of Pocket Expense Reconciliation Form

This form must be completed and attached to the P-Card statement in the same billing cycle that a P-Card cash withdrawal was made.  It is also used to report out of pocket expenses that occured in the same cycle.  Use the Per Diem Calculator Tool (included in this form) to determine the total domestic travel meals and incidentals reimbursement due to the traveler (if applicable).

Example P-Card Cash Withdrawal

Travel and Hosting Policy Updates

Mileage Log Forms -

      Mileage Log - Miles Used
      Mileage Log - Odometer Reading

Mileage Rate for University Business Travel:
     As of September 1, 2008 = $.585/mile
     Beginning January 1, 2009 = $.55/mile

***Please use the current rate of $.585/mile for University business travel through December 31, 2008.***

P-Card Application Forms -

      P-Card Application for Concur Users
      P-Card Application for Non-Concur Users

P-Card Hosting Documentation

Guidelines for hosting activities (Standard Practice Guide 501.4-1) are strictly adhered to when using the P-Card. Completely fill out this form if there are Business Hosting Activities on your monthly P-Card statement. It must be attached to the P-Card statement with receipt/proof of payment.

P-Card Maintenance -

      P-Card Maintenance Form for Concur Users
      P-Card Maintenance Form for Non-Concur Users

P-Card Memos - 

      P-Card Exception Memo
      P-Card Missing Receipt Memo


P-Card Limit Change Forms - 

      P-Card Limit Change for Concur Users
      P-Card Limit Change for Non-Concur Users

P-Card Holder's Agreement Form

P-Card Dispute Transaction Form

P-Card Subject Fee Form

Authorization by Signature Form

Preauthorization for Travel & Hosting

Institutional Membership Form

Currency Converter

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