Travel
Mileage Log Forms -
Mileage Log - Miles Used
Mileage Log - Odometer Reading
Mileage Rate for University Business Travel:
As of April 1, 2008= $.505/mile
Event Identifier
This link will allow you to obtain an event identifier. The event identifier is an IRS requirement. The IRS requires that we have one field that connects all expenditures of a trip. Therefore, for each trip, one event number must be assigned. The event number must be entered onto each P-Card expense that is linked to a trip by the P-Card reconciler.
Travel Advance
This form is a non-interest bearing promissory note for the total amount of travel advance. It must be filled out to request an advance. This promissory note authorizes the University Payroll Office to deduct any portion of the advance that is not properly vouchered within 30 days of the return date of the trip. See SPG 501.4-1 for guidelines for using a travel advance.
Travel & Hosting Expense Report
This form is an accounting for a trip or hosted event. Note: This form should be used only if the traveler does not have a P-Card. The cover page is a summary and lists the ChartFields to which each major category of expenditures will be charged. Any Travel Advance(s) are also listed on the cover page to ensure the proper reimbursement is made. The second page is a grid to detail each travel expenditure by day and type of expense. The third page is a hosting form to complete when hosting activity must be reimbursed.
Travel Memos -
Travel & Hosting Exemption Memo
Travel & Hosting Missing Receipt Memo
Preauthorization for Travel & Hosting
Currency Converter