UM-Flint ITS Helpdesk - http://www.umflint.edu/helpdesk
Creating a Distribution List in Outlook 2003
http://www.umflint.edu/helpdesk/articles/24/1/Creating-a-Distribution-List-in-Outlook-2003/Page1.html
Richard Orman

Richard Orman is a Senior Computer Science major at the University of Michigan Flint. Richard works at the ITS Helpdesk located in room 207 MSB and on occasions works with NSS.

 
By Richard Orman
Published on 04/29/2008
 
This Quicknote is written as a tool to assist University of Michigan-Flint faculty and staff with the creation of distribution lists within Microsoft Outlook 2003.

Before You Begin:

Please note that this guide is meant for use with Outlook 2003, 2007, and may not be completely compatible with older versions of Outlook.

 

Creating and Using a Distribution List:

  1. Select File, go to New, and then select Distribution List.
  2. Click the Select Members button. A list of university users and departments will appear. Double-click on the members you wish to add to your distribution list and click OK.
    If you wish to add an e-mail address which is not on the list, click the Add New button. Enter a display name and an e-mail address and click OK
  3. Enter a name for the distribution list and click the Save and Close icon. The new list should now appear in your Contacts folder.
  4. To send to the newly created distribution list, you must first add the Outlook Address Book to your account. To do this, select Tools, then select E-mail Accounts. Now select Add a new directory or address book and click the Next button.Select Additional Address Books and click the Next button. Select Outlook Address Book and click the Next button.You will receive a message indicating that the address book has been added.You must close Outlook and re-open it for the change to take effect.
  5. Once you re-open Outlook, select your Contacts folder. Right-click on the distribution list and select New Message to Contact.
  6. An untitled e-mail message will pop-up with your distribution list listed in the To… field.