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How to Maintain Advisor Holds and Overrides

Before You Begin:

Advisor Holds have been moved into SIS.  This means that you will need to use your uniqname and LAN password to access the link below for maintaining Advisor Holds. If you do not have an SIS account you will need to request access through the Access Request Form found here: https://formassembly.umflint.edu/1590.  If using this form please specify that you need SIS for Advisor Holds.

Maintaining Advisor Holds:

If you wish to require students to meet with an advisor prior to registering, you must apply an advising hold on each student’s record. This can be done for individual students (up to 10 at a time) or for all students within a specified major.

  1. Open your web browser (e.g., Internet Explorer or Mozilla Firefox)
  2. In the Address or Location field, type https://sis.umflint.edu/prod/twbkwbis.P_WWWLogin?ret_code=advholds then press Enter. (Or click the link directly from this quicknote)
  3. You will be prompted to login with your Uniqname and LAN password. 
  4. Click the By Student link to apply holds for individual students (up to 10 at a time) or click the By Major link to apply holds for all students with a specified major.

Applying/Releasing Holds by Student in SIS

  1. In the Department field, click the arrow to display a list of department codes, and select the code for your department. Press Tab to move to the next item.
  2. Click the Radio Button next to Apply (to apply a hold) or Release (to release a hold). Press Tab to move to the next item.
  3. In the Reason field, click the arrow to display a list of reason codes, and click the appropriate code to select it. Press Tab to move to the next item.
  4. In the Student ID field, enter the UMID of the student you wish to apply or release a hold for.
  5. Click the Submit button to process the hold.
  6. You will be asked to verify the action (apply or release) and the name of the student you submitted. If the information displayed is correct, click Continue; if it is not correct, click Return to the Form and correct the action, student ID, or department, then repeat from step 7.
  7. The message at the top should read, “Transaction Complete; Hold applied for Student Name,” where Student Name is the name of the student you submitted.

Applying/Releasing Holds by Major

  1. Enter your Banner ID (this is your Uniqname). Press Tab to move to the next item.
  2. Enter your Banner password (your password may not be the same as that used to login to your computer). Press Tab to move to the next item.
  3. Click the Arrow to display a list of department codes, and select the code for your department. Press Tab to move to the Major field.
  4. Click the Arrow to display a list of major codes, then click the major you wish to apply holds for.
  5. Click the Submit button to process the holds.
  6. You will be asked to verify the name of the department and major you submitted. If the information displayed is correct, click Continue button; if it is not correct, click Return to the Form button and correct the major or department, then repeat from step 5.
  7. The message at the top should read, “Transaction Complete; Hold applied for ### Students,” where ### is the number of the students with the selected major.

If you suspect you have mistakenly applied holds for an incorrect major, contact ITS helpdesk at (810)766-6804 immediately and have a ticket placed to reverse the transaction.
Registration Overrides: Registration Overrides are necessary in order to issue special approval to allow a student to register for a class they are otherwise restricted from due to prerequisites, consent of instructor requirements or waitlists. Signed Add Slips are to be used only after the semester has begun (when Web registration is closed).

An override constitutes signature authority. An instructor may issue an override only for his/her own courses via the SIS Web system, or he/she may designate a support staff member to issue the override within the Banner system. If an override is issued by someone other than the assigned instructor, that user must demonstrate his/her authority to issue the override on behalf of the instructor (a note or email from the instructor or department chair is sufficient).
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Issuing Overrides in SIS

  1. You must first login to SIS at https://sis.umflint.edu using your Uniqname and LAN password.
  2. From the main menu, select Faculty & Advisors. From the Faculty & Advisors menu, click Term Selection.
  3. You will be prompted to select a term. Click the Arrow to display a list of terms and click the appropriate term to select it. Then click the Submit button.
  4. From the Faculty & Advisors menu, select Registration Overrides.
  5. You will be prompted to select a student. You may enter a student UMID or a student’s name, then click the Submit button.
  6. You will be asked to verify the name of the student you selected. Click the Submit button to proceed, or click ID Selection at the bottom of the page to re-enter the ID number.
  7. The page will display a table with selections for Override type and Course. Below the overrides table, you will see a list of overrides that have already been issued for the student (if any), followed by the student’s current schedule.
  8. In the first row of the table, click the Arrow in the Override column to display a list of Override options.
    • Select Pre-requisite Override to bypass any and all types of course restrictions (consent of instructor, pre-/co-requisite, or major/level/college/program restriction).
    • Select Capacity (Waitlist) Override to allow a student into a course that has been closed due to capacity limit.
    • Select Duplicate Section Override to allow a student to register for multiple sections of the same course.
    • Select Override All Restrictions to bypass both course restrictions AND waitlists.
  9. In the first row of the table, click the arrow in the Course column to display a list of the courses you are teaching. Select the course you wish to allow the student to register for. You may issue overrides only for courses for which you are the primary instructor.
  10. Click the Submit button to process the override.
  11. You will be asked to confirm the override you submitted. Click the Submit button to confirm the transaction, or click the Registration Overrides link at the bottom of the page to edit the override and repeat from step 8.
  12. Once confirmed, you will return to the Permits/Overrides page and see the override you submitted listed under Current Student Overrides. To process another override, click the Menu icon at the top of the page, then click ID Selection and repeat step 5 on.
  13. When finished, click the Exit icon at the top of the page to logout of SIS.

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Issuing Overrides in Banner (INB)

  1. Login to Banner (https://banner.umflint.edu) using your Uniqname and Banner password (not your UMID and PIN).
  2. In the Go To field, type SFASRPO, then press Enter.
  3. In the key block, enter the Term and the student’s ID number, then press Tab .
  4. In the form, you will see any permits/overrides the student already has, followed by the student’s current schedule. Double-click in the first available fieldunder Permit to display a list of overrides.
    • Select Pre-requisite Override to bypass any course restrictions (consent of instructor, pre-/co-requisite, or major/level/college/program restriction).
    • Select Capacity (Waitlist) Override to allow a student into a course that has been closed due to capacity limit.
    • Select Duplicate Section Override to allow a student to register for multiple sections of the same course.
    • Select Override All Restrictions to bypass both course restrictions AND waitlists.
  5. Click OK to close the list.
  6. In the CRN field, type the 5-digit course reference number. If you do not know the CRN, type the subject, course number and section number into the appropriate fields to the right of CRN.
  7. You must be able to demonstrate your authority to issue the override on behalf of the instructor (a note or email from the instructor or department chair is sufficient).
  8. Click Save in the toolbar. Your User ID will appear next to the course, indicating the transaction has been applied.
  9. To issue another permit/override, click Rollback in the toolbar and repeat from step 3.
  10. When finished, click Exit in the toolbar to close the form. Click Exit again to logout of Banner.

Other Helpful Internet-Native Banner Articles

For more information using INB please reference the articles linked below.  If what you are looking for is not found below and someone in your department can not provide you with your departments procedure for the task please contact the ITS HelpDesk at 810-766-6804 and we will do our best with getting you assistance with your task.


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