Microsoft Outlook 2007 – 101: Calendar
Before You Begin:
ITS provides limited support for this quicknote. It is provided for informational purposes and questions regarding this quicknote will be answered to the best of our knowledge but are out of the scope of the ITS Helpdesk training.
The calendar may be the second most used feature for most users, second only to the email functionality. The calendar allows you to have a very detailed schedule that can be as basic or complex as you could want.
1. Mini Calendar – provides a basic view of the dates currently being viewed in the main portion of the Outlook calendar. Depending on the size of the monitor being used, anywhere from one mini calendar to five may be visible.
2. View Settings – The main portion of the Outlook Calendar can be viewed in one of three views: Day, Week, Month.
3. Main Calendar – Displays all of the appointments scheduled for all of the different days throughout the month.
1. Double-Click one of the days to create a new appointment
2. The current date is partially highlighted on the calendar
3. Individual appointments can be moved (through dragging of the appointment) to different dates, or the appointment can be expanded to multiple days. This may alter the reoccurence, time, date of the events.
New Appointment Appointment View
1. Appointment View – This is the view that is automatically seen when creating a new appointment
2.Reoccurrence – Allows you specify that the current appointment will reoccur at multiple instances on the calendar
1. Start/End Times – For a reoccurence, you must specify the start and end times for the appointment.
2. Duration – Another way to view the Start/End Times.
Bug: Altering the Start/End times automatically alters the duration, but altering the duration does not alter the Start/End times. This can lead to appointments being misconfigured.
3. Reoccurence Pattern – In this section, you can specify how the reoccurence will occur. Events can happen Daily, Weekly, Monthly, or Yearly; individual days of the week can be selected for most of the options.
3. Categorize – With outlook you can create categories that can be associated with emails, appointments, contacts, and tasks. Each category is assigned a color. By clicking on this button, you will be able to configure all of your categories.
This is another way to view your calendar for the day that the appointment will be occuring on. It basically allows you to see if a conflict may occur with your scheduling.