Temporary Employment
Hiring Students and Non-Student Temporaries
It is the intent of the University of Michigan-Flint to provide each student with the fullest and richest educational experience possible. Frequently, that experience may include an employment opportunity in conjunction with the university's work-study program or through direct temporary employment by an institutional unit. Many of these employment opportunities provide the student with valuable work experience and financial assistance while helping the institutional units meet their operational needs. At the same time, working an excessive number of hours on a regular basis may have a detrimental effect on the student's academic achievement. Supervisors must keep in mind that the best interest of the student is the top priority in these employment arrangements and should exercise their judgment accordingly.
How do I hire a student temporary (including workstudy appointments)?
Paperwork is needed for each hire to your department. Student temporaries are typically UM-Flint students. Please see SPG 201.24 regarding hiring of students. If the individual is already employed at the University of Michigan, and has an active record in Wolverine Access, you will need to complete the page 2 of the papework below for the new appointment with your department. If they are new at the University, or not actively working, they will need to complete each page of the paperwork listed below.
Student Temporary Hourly Paperwork
Unemployment Letter (to be given to the employee)
SPG 201.24 - Employment of Students
How do I hire a non-student temporary?
Paperwork is needed for each hire to your department. Non-student temporaries are considered any individual who does not meet the criteria for a student employee (see SPG 201.24). If the individual is already employed at the University of Michigan, and has an active record in Wolverine Access, you will need to complete the page 2 of the paperwork below for the appointment in your department. If they are new at the University, or not actively working, they will need to complete each page of the paperwork listed below.
Non-Student Temporary Hourly Paperwork
Unemployment Letter (to be given to the employee)
Do we have to submit the I-9 Form (Eligibility to work in the US)?
Starting April 13, 2009, the I-9 form will be processed using an on-line system. Once the temporary hourly paperwork is received in the Human Resources Office, Human Resources will work with the temporary hourly employee in order to complete the I-9. Departments are not allowed to work a temporary hourly employee until HR completes the I-9 process and notifies the department of approval to begin work.
Deadlines for Submitting Paperwork:
In order for your temporary hourly to begin working, paperwork needs to be submitted to Human Resources. Following receipt of the paperwork, Human Resources will work with the individual to complete the I-9 (on line process) and criminal record check. After this has been completed, HR will send an email to the hiring supervisor letting them know of the appropriate start date. It is important that the individual not start working until after HR has approved to be compliant with Federal regulations. Below is the deadline chart for temporary hourly paperwork in order to begin an employee in a particular pay period.
Temporary Hourly Paperwork Deadline
How do I determine the appropriate title and wage for our temporary employee?
Each temporary title has a job description and wage range you will need to review. Listed below are the job titles and wages for each appointment. Please make sure to pick the title that most closely suits the job duties for your temporary hourly appointment. Wages above the wage range must have additional documentation and approval from HR before hiring.
Classifications for Temporary Positions
Wage Schedules for Temporary Positions
How do temporary employees sign up for direct deposit or US Mail for their paychecks, and taxes?
Once a temporary employee is cleared to begin working by HR, the employee will be provided a uniquename and kerberos password for Wolverine Access where they will be able to sign up for direct deposit or US mail for their paychecks. They will also be able to complete their tax information on line. If they do not complete the paycheck delivery section in Wolverine Access, their paychecks will default to the Flint Cashier's Office, 261 UPAV.
Can I employ minors for University temporary positions?
Yes, you may employ minors ages 14-18 provide you follow the Standard Practice Guide, 201.20. It is important that employees meeting the criteria outlined in SPG 201.20 have a work permit on file from their school district, prior to their start date. Minors have limited hours for work as well as limited job classifications.
How do students and non-students find out about job opportunities?
Temporary hourly positions will be posted by departments on our website starting April 6, 2009. Click on "Employment" to the left, then "Temporary Employment" to see the listing.
Checklists: