U-M Travel Policy

This International Travel Policy applies to faculty, staff and all students traveling outside of the United States of America for University-related purposes, which may include but are not limited to, study, research, internships, service, conferences/presentations, teaching, performances, or athletic competitions. Schools, colleges and business units may have additional policies and procedures that support this overall policy.

The University reserves the right to prohibit or suspend travel for University-related purposes to any destination by faculty, staff, or students if significant health, safety or security concerns pose extreme risks that warrant such a decision.

View the University Standard Practice Guide #601.31 (PDF)
View the International Travel Policy Summary Chart (PDF)

Individual Student Travel

University-related travel may include, but is not limited to, study, research, internships, service, conferences, presentations, teaching, performances, or athletic competitions.

University Travel Registry

All students traveling abroad for University-related purposes must register their international travel in the University Travel Registry before the expected departure date. As changes occur, students should update the University Travel Registry throughout the duration of the trip, including additional countries added during travel.

Visit the Travel Registry Website

University Travel Abroad Health Insurance

All students traveling abroad for any University-related purpose are required to have travel abroad health insurance coverage from the University’s authorized vendor.
The University’s authorized travel abroad health insurance must be purchased for/by students traveling internationally regardless of whether the student traveler has other related coverage.

Visit the Travel Abroad Health Insurance Website

University Travel Warning Destinations

Travel is unadvisable due to a significant level of health, safety or security risks.

Undergraduate and graduate/professional students requesting to travel for a University-related purpose to a University Travel Warning destination must:

  • Complete the Safety Plan for Individual Travel
  • Consult with their Advisor and/or Program Administrator regarding proposed travel plans and share their completed Safety Plan for Individual Travel
  • If the proposed travel is approved, submit the Safety Plan to the UM-Flint International Travel Advisory Committee (ITAC) for review and approval: umf-itac@umflint.edu.

Travel authorization may be revoked if these steps are not completed before departure.

Upon ITAC approval, students are required to:

University Travel Restriction Destinations

Travel is generally prohibited due to extreme health, safety or security risks.

View Travel Restriction Destinations

Undergraduate Students: Travel for University-related purposes is prohibited.

Graduate/professional Students: requesting to travel for a University-related purpose to a University Travel Restriction destination must:

Upon ITAC approval, graduate/professional students are required to:

  1. Register in the University Travel Registry
  2. Obtain University Travel Abroad Health Insurance
  3. Submit a signed Assumption of Risk and Waiver of Liability and Financial Obligation to umf-itac@umflint.edu

Travel authorization may be revoked if these steps are not completed before departure.

Group Travel

Authorization

Group leaders (faculty, staff or graduate students) leading students abroad to any destination for study, research, or other reasons must have their plans reviewed and approved in advance by the Dean or designated administrator of each academic or business unit in which the program is based. International Travel Policy SPG 601.31

Group Leader Responsibilities

Group leaders are responsible for ensuring that:

  • University Travel Registry. All trip itinerary, lodging, and overseas contact information is entered into the University Travel Registry.
  • University Travel Abroad Health Insurance. All students have obtained travel abroad health insurance through the University’s authorized vendor.
  • Verification of the University Travel Registry registration and travel abroad health insurance purchase has been provided to the Dean or designated administrator of each of the schools or colleges in which the students are enrolled;
  • Follow University guidance, including University Travel Warnings and Travel Restrictions;
  • Comply with best practices for health, safety and security planning for pre-departure orientation, during the trip and post-trip review.

Students who plan additional travel before and/or after the official group travel dates should coordinate with the group leader or program administrator to ensure their additional travel information is registered and that they have University Travel Abroad Health Insurance for their complete travel dates.

Faculty and staff leading groups that include students must:

  • Complete the Safety Plan for Group Travel
  • Consult with their Dean or Designated Administrator regarding proposed travel plans and share the completed Safety Plan for Group Travel
  • If approved, submit the Safety Plan for Group Travel to the UM-Flint International Travel Advisory Committee (ITAC), along with the following information, for review and approval: umf-itac@umflint.edu.
    • Anticipated number of students and level (undergraduate / graduate)
    • An outline of the proposed itinerary that includes:
      • An explanation of the academic relevance of the program for the students in light of the University Travel Warning
      • A list of all cities and towns to be visited and anticipated time per location (including in-transit cities)
      • A brief overview of the accommodations (hotel, hostel, host families, camping, etc.)
      • A description of anticipated transportation methods (plane, train, vehicle w/driver, taxis, etc.)
      • A description of onsite health, safety and security support resources and services
      • Plans for pre-departure orientation, including addressing health, safety and security risks and mitigation strategies
      • Plans for on-site arrival orientation, including addressing health, safety and security risks and mitigation strategies
      • Plans for a post-trip de-brief or evaluation

Please submit the requested materials to ITAC at least eight (8) weeks prior to departure. ITAC will review the materials and may contact the Group Leader(s) with additional questions regarding health and safety aspects of the proposed travel. ITAC reviews submissions on a rolling basis.

Upon ITAC approval, the group leader or designated program administrator must ensure all participants:

  1. Are registered in the University Travel Registry
  2. Obtain University Travel Abroad Health Insurance.
  3. Provide the program administrator with a signed Assumption of Risk and Waiver of Liability and Financial Obligation for each participant

Travel authorization may be revoked if these steps are not completed before departure.

Note: Graduate students may not lead student trips to countries under a University Travel Warning.

 

Faculty and Staff

University Travel Registry

All faculty and staff traveling abroad for University-related purposes must register their international travel in the University Travel Registry before the expected departure date. As changes occur, faculty and staff should update the University Travel Registry throughout the duration of the trip, including additional countries added during travel.

Visit the UM-Travel Registry Website

University Travel Abroad Health Insurance

Faculty and staff traveling internationally for any University-related purpose are covered under the University’s blanket travel abroad health insurance policy.

Faculty and staff are requested to sign in through the Travel Registry for University approved travel abroad health insurance to be able to access country-specific information and resources online.

Visit the Travel Abroad Health Insurance Website

University Travel Warning Destinations

All faculty and staff traveling to a University Travel Warning destination must register their international travel in the University Travel Registry.
Faculty and staff are requested to sign in for University approved travel abroad health insurance.

Download Travel Warnings Destinations

University Travel Restriction Destinations

Faculty and staff wishing to travel for University-related purposes to destinations under University Travel Restrictions for urgent and compelling reasons are expected to:

Register their international travel in the University Travel Registry.
Submit a signed Assumption of Risk and Waiver of Liability and Financial Obligation to umf-itac@umflint.edu.

Faculty and staff are requested to:

Sign in for University approved travel abroad health insurance.
Submit a written Safety Plan for Individual Travel to umf-itac@umflint.edu.

Working Abroad

Guidelines, policies and other information from Human Resources for faculty and staff working abroad.

View working abroad