Creating a Distribution List in MS Outlook 2007

Quicknote #108

October 2007

Introduction:

This Quicknote is written as a tool to assist University of Michigan-Flint faculty and staff with the creation of distribution lists within Microsoft Outlook 2007.

Table of Contents

¨      Introduction

¨      Before You Begin

¨      Creating and Using a Distribution List

¨      Additional Resources

1.  Select File, go to New, and then select Distribution List.

2.  Click the Select Members button.  A list of university users and departments will appear.  Double-click on the members you wish to add to your distribution list and click OK. 

Note: If you wish to add an e-mail address which is not on the university email list, click the Add New button (located to the right of the Select Members button).  Enter a display name and an e-mail address and click OK.

3.  Enter a name for the distribution list and click the Save and Close icon.  The new list should now appear in your Contacts folder.

4.  To send to the newly created distribution list, go to your Contacts folder.  Right-click on your distribution list, go to Create, and then select New Message to Contact.  This will create a blank e-mail message addressed to your distribution list.