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Who on campus is in charge of course evaluations?
The evaluation process is a function of the Office of the Provost in conjunction with the Academic Affairs Advisory Committee (AAAC). Policies are decided at the highest level of faculty involvement. The Office of Extended Learning has assisted in implementation and support.
Who will develop the surveys?
As in the past with the paper process, academic units determine the questions to be asked, drawn from the master question library provided by the Ann Arbor Office of Evaluations and Examinations. Academic units provide the Office of Extended Learning (OEL) with their question decisions, and OEL develops the survey files according to the unit specifications. Then, faculty are able to add a question or two of their own from the question library.
Where do the questions come from?
OEL has pre-loaded the CourseEval program with the entire survey question library provided by the Ann Arbor Office of Evaluations and Examinations, as well as individual question libraries created by various UM-Flint academic units.
How secure are the data and anonymity of student responses?
Because CoursEval is hosted on a UM-Flint server, the data is as secure as any other system on campus. CoursEval also provides for user authentication and a wide array of access levels (i.e. roles) to survey results, based on the roles participants play in the evaluation activities. The user role is automatically identified by the CoursEval system as users log in.
Who can access survey results?
Faculty have access to their own CoursEval reports, and faculty supervisors (e.g., academic chairs, department directors or deans) have access to all reports for their respective units. One of the more important features of CoursEval is the timely access to evaluation survey results, which enhances the planning, development, and revision of curricula and methods of instruction. For the Flint campus, it has been determined that faculty will be able to access the reports one week after the Registrar’s deadline for grade submissions, thus ensuring that grades have been posted before results are released.
What is available in the reports?
CoursEval offers customizable reporting options that provide several views of the data configured by the software. Some of the more widely used views include:
- Individual faculty member
- One's own instructional performance in a single course section
- Overall course results
- Comparison of one's own performance:
- Over sections of the same course
- Over sections of all courses he/she has taught
- To other faculty
- Aggregated reports amassing data department-wide
- Academic Administrators (department chairs, deans)
- Specific performance of all faculty members
- Overall results for all course sections
- Comparative analysis of an individual faculty member to all faculty members within the department.
- Executive staff (associate provost, provost, chancellor)
- Aggregated data from all schools/departments.
CoursEval also provides a comparison of several of the results listed above over time from the individual faculty level to institution-wide level that is inclusive of faculty, departments, and schools.
A pressing need in virtually all health profession programs is to evaluate the developing skill sets that students acquire during course experiences in the field. CoursEval contains a survey tool that allows students to evaluate the educational experience in the field to provide feedback to the program coordinator about his/her experience. The tool allows the supervisor or clinical director at a teaching site to assess the skill set and educational progress of individual students according to whatever rubric or standard the program chooses.
How will students know what to do?
In the broadcast e-mail two weeks prior to the end of the semester, OEL will provide clear instructions (it also is an intuitive process for most students).
- Students will login using their UM-Flint uniqname and LAN password.
- They will see one survey for each course in which they are enrolled.
- Upon submitting each completed survey, the link is closed to ensure one submission per course/per student.
What are the major features and benefits of CoursEval?
- Streamlined process; all surveys are conducted and viewed online.
- Multiple question options, such as multiple-choice, Likert scale, ranking and narrative response question types
- Clear, easy-to-understand reports and color graphics
- Tables and graphs that display comparative analysis between courses or departments
- Any period can be evaluated, i.e. semester, module, rotation, internship, or placement.
- Provides response rate tracking while surveys are active.
- Easy communications. The group e-mail interface will automatically deliver reminders to those who have not completed their surveys. Frequency of the reminders is customizable.
- Flexibility. UM-Flint can define each survey administration period for a set of courses or unique administration period for a single course.
- Goof proof; the program can easily attach instructor photos to the surveys.
- In courses with multiple instructors, each instructor can be surveyed separately, including courses with labs.
- Survey data can easily be exported to csv, xls, or dbf file formats for specialized analysis or institutional research purposes.