Procurement and Contracts

• Implement Proper Processes - Provide SPG Policies, practice and procedures.
• Issue RFP/RFQ for Purchases $10,000 and over - All Purchases $10,000 and over must be processed and approved by Procurement.
• Purchase Orders - For one time purchases.
• Blanket Purchase Orders - Issue Purchase Orders to cover multiple purchases and/or invoices throughout the year.
• Furniture Purchases - All furniture purchases require Procurement approval. (Regardless of cost.)
• Process Peoplepay - Non-Employee for Service and Honorariums payments to individuals.
• Agreements/Contracts with monetary amount require review and approval by procurement agents, regardless of dollar amount.
• Non-Monetary Agreements/Contracts must be reviewed/approved by Procurement:
  • Non-Monetary
  • Monetary
  • Lease
• Support and encourage business with local and diverse suppliers.
• Invoices - Acquire departmental approval for all invoices over $10,000.
• Reporting - Conflict of Interest and Non-Compliance to Board of Regents.
• Training - Provide M-Pathway, M-Marketsite, and Peoplepay training on individual basis upon request.
• Suppliers - Meet with prospective and existing, act as liaison for requesting departments for request or resolving disputes/issues.

• Purchases under $10,000 without a contract 2 weeks or less
• Purchases with a contract regardless of the cost, 30 days
• Purchases $10,000 & over, are required per SPG to be competitively bid or identified as a sole source provider; allow 30 days for processing
• For PeoplePay processing, or questions regarding PeoplePay, please use the following link                                           https://sites.google.com/umich.edu/peoplepayprocessing/home?pli=1&authus...

Processing timelines may be extended if the supplier is not in the database, the supplier is not active and/or open for ordering, and if a contract requires Office of General Counsel review, edits, and/or acceptance by the supplier and University.