Procurement and Contracts

• Implement Proper Processes - Provide SPG Policies, practice and procedures.
• Issue RFP/RFQ for Purchases $10,000 and over - All Purchases $10,000 and over must be processed and approved by Procurement.
• Purchase Orders - For one time purchases.
• Blanket Purchase Orders - Issue Purchase Orders to cover multiple purchases and/or invoices throughout the year.
• Furniture Purchases - All furniture purchases require Procurement approval. (Regardless of cost.)
• Process Peoplepay - Non-Employee for Service and Honorariums payments to individuals.
• Agreements/Contracts with monetary amount require review and approval by procurement agents, regardless of dollar amount.
• Non-Monetary Agreements/Contracts must be reviewed/approved by Procurement:
  • Non-Monetary
  • Monetary
  • Lease
• Support and encourage business with local and diverse suppliers.
• Invoices - Acquire departmental approval for all invoices over $10,000.
• Reporting - Conflict of Interest and Non-Compliance to Board of Regents.
• Training - Provide M-Pathway, M-Marketsite, and Peoplepay training on individual basis upon request.
• Suppliers - Meet with prospective and existing, act as liaison for requesting departments for request or resolving disputes/issues.

• Under $10,000 without contract, 2 weeks or less for processing
• Orders with contracts regardles of cost, 2-4 weeks
• Orders $10,000 & over, which are sole source or require bids, allow at least 30 days for processing