Instructions on Completing University Employment Paperwork

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IMPORTANT!

 

Federal law requires all paid and work-study students to complete the University's employment process PRIOR to beginning any work. The application process is made up of the following steps: applying online, completing the I-9 online, and providing proper identification to Human Resources:

 

1. Applying online

 

Students must apply for UROP positions online at: http://umjobs.org. Start by selecting "Temporary" from the Regular/Temporary field and type "Flint" in the keyword job field to retrieve the postings in Flint. Search for the "ASST IN RESEARCH (TEMP)" position. Click on that position to view the requirements and to apply. To apply, click the "Apply Now" link in the upper right corner. From there, follow each of the steps. If you have not already created an account with UM Jobs, you will be required to at this time. It is IMPORTANT that you use an email address you check frequently. **NOTE: You are not required to upload a resume for UROP.**

 

After you have completed the online application, you will see it loaded in the "My Applications" section.

 

**NOTE: All UROP students must have a completed and signed UROP Contract (as proof of having a project) before you will be offered a position.**

 

After your application has been accepted and a position has been offered, you will receive an email from Tawana Branch in Human Resources. You should receive the email within 5 business days.

 

2. Completing the I-9

 

In the "Welcome" email you receive from Ms. Branch, you will receive instructions on completing the I-9 form. Visit Wolverine Access at www.wolverineaccess.umich.edu. On the main page, click on “Employee Business”, then log in with your uniqname and Kerberos password (if you don’t have a Kerberos password, visit the ITS HelpDesk in 206 MSB). Click on “Personal Information”, then click on “Complete and Submit I-9 Form.”

 

Step to Follow:

 

Steps

What to Type/Select Review

Verify the information in the header

Name

Social Security No.

Date of Birth

Review the Current Address

Street Address, City, State, Zip

Complete the Maiden Name Section

Enter Maiden name if applicable

Complete the Citizenship and

Employment Verification section

Select appropriate citizenship or

National of the US

Submit the I-9 Form

Review Information and Submit by

Selecting “Accept”

 You are required to complete tax forms and make direct deposit and/or U.S Mail request on-line via Wolverine Access, under the "Self Service" function.  Note:  You will not be able to complete either the tax or direct deposit forms until all other application paperwork is processed by HR.  Pay checks will be forwarded to Flint Cashiers if Direct Deposit or US mail options are not selected.  Also note that payroll will deduct the maximum deduction amount allowed if no tax information is set-up in Wolverine Access, Self Service function.

 

 

 

3. Present Identification

 

To complete the hiring process/Form I-9 you are required to visit Ms. Branch in Human Resources (213 UPAV) and present either your Driver's License/State ID and Social Security card OR a valid passport. You may contact her by email or by phone at 810.762.3150.

 

4. Tax forms and Payment Options

 

You are required to complete tax forms and make direct deposit and/or U.S Mail request. Note: Also note that payroll will deduct the maximum deduction amount allowed if no tax information is set-up in Wolverine Access, Self Service function.

 

Tax forms:

 

To access the tax forms, please follow these steps:

  • Go to http://wolverineaccess.umich.edu. Log in with your Ann Arbor password.

  • Select "Employee Business"

  • On the left menu, click "Self Service".

  • On the "Self Service" page under "Payroll and Compensation", click on "4 More" to see any other links not on the current screen. Then click on "W-4 Federal Tax Information" to do the federal forms and "W-4 Michigan Tax Information" to do the state forms. Simply review your address, the number of exemptions (the number of people you are claiming, if this applies). If you have additional questions about completing the tax forms please can contact Human Resources at 810.762.3150 or consult your tax preparer.


Payment options

 

For direct deposit:  
 

  • Go to http://wolverineaccess.umich.edu. Log in with your Ann Arbor password.

  • Select "Employee Business"

  • On the left menu, click "Self Service".
    On the "Self Service" page under "Payroll and Compensation". Select “Direct Deposit”. Enter the routing and account numbers for the bank account to which you'd like your check directly deposited.


 To have your check mailed to you: 

  • Go to http://www.finops.umich.edu/payroll

  • Select "Faculty and Staff Resources" in the far left

  • Click on "Forms" under Faculty and Staff Resources

  • Select and complete the US Mail Authorization form.

  • Turn the form in to Tawana Branch in Human Resources

If you don’t choose direct deposit or mailing options, your paycheck will be in the Cashier’s office on the second floor the University Pavilion. You must provide photo identification in order to pick up your check. 

Note: You will not be able to complete either the tax or direct deposit forms until all other application paperwork is processed by HR. 

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