Generating, Regenerating and Submitting Work
Generating a Page
When a form entry is first created, you should click "Generate" before clicking "Finish". This will generate the HTM file that will be submitted to staging and made available on the live website. If you forget to press "Generate" before pressing finish, your work will only be available in the templatedata folder as a form. It will not be available on the live site. Follow the steps below to generate the file (if you did not generate it when the form was created):
- Navigate to the "templatedata" folder in your content area (see image below). From the templatedata folder, navigate to the "umflint" folder, and then to the type of page you were trying to create (generic or department). The form entry will be saved in the data folder of that page type.
- Check the box to the left of the file name to select the form entry for which you need to generate a HTM page. Once the file is selected, click on "Actions" and then "Generate Page".
- A window will pop up asking you where the generated file should be placed. Use the "Browse" feature to find the proper location for the newly generated file. Click "OK".
- The HTM page for the form entry will now be available and can be submitted to staging. For more details on staging, see the article on CMS Version Control.
Regenerating a Page
After editing a form entry, you need to make sure that you regenerate the file in order to apply the changes to the HTM file. When you edit a page, you should be given the option of regenerating the file when you click "Finish". If you are not given this option, you can follow the steps below to regenerate a form entry to apply changes to the HTM file.
- Check the box to the left of the file name to select the file you wish to regenerate.
- Click "Actions" and then "Regenerate Page".
- A confirmation message will appear to let you know that the page was successfully generated. Click "Done"
After regenerating a page you must submit the updated HTM file to staging for changes to be visible on the website. Check out the CMS Version Control article for more details.
Submitting a Page to Staging
Before the changes made to a form entry and generated HTM file will be visible on the website, they must be submitted to staging. Follow the steps below to submit changes to staging, and read the CMS Version Control article for more details on the divisions of the CMS.
- Select the file or folder you wish to submit to staging by checking the box to the left of the file or folder name.
- Click the button on the right hand side of the browser window.
- A list of all the files that will be submitted will be displayed. Add any comments to the appropriate boxes and press "Run Job". You may comment on individual files, or on the entire submit job. The default settings of the other options on the "Submit" form are appropriate to leave for most jobs.
Submitting Your Entire TeamSite to Staging
After making changes and regenerating several pages in a TeamSite, it is recommended that you submit the entire site to staging. Submitting a whole site will also save time as opposed to individually selecting updated files/folders. Follow the steps below to submit your whole TeamSite to staging:
- While in your TeamSite, in the file list located on the left hand side of the browser window, click "content".
- In the area to the right of the file list, select the folder with your department name (TeamSite name) and the "templatedata" folder by checking the boxes to the left of the folder names.
- Click the button (located toward the upper right corner of your browser window).
- Enter any comments in the appropriate boxes, and then press "Run Job".
**Please Note** As soon as the work in the folder named after your department is submitted, it will appear on the live site. Therefore, do not submit pages until you are ready for the public to see them. Even if you are not ready for the public to see a page, you should always submit the entire “templatedata” folder to staging after making extensive changes. Submitting this folder ensures that you always have an older version of the page saved in Staging to revert to if there is a problem. Submitting template data will not make web pages available on the live site. For tips on how to keep unfinished pages hidden until you're ready for them to be live check out the article on "To Go Live or Not to Go Live: How do I control it?"