{"id":106,"date":"2026-06-19T09:35:40","date_gmt":"2026-06-19T13:35:40","guid":{"rendered":"https:\/\/cms.web.umflint.edu\/accessibility\/?page_id=106"},"modified":"2026-07-06T20:39:35","modified_gmt":"2026-07-07T00:39:35","slug":"shortcomings-and-frustrations-of-pdfs","status":"publish","type":"page","link":"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/shortcomings-and-frustrations-of-pdfs\/","title":{"rendered":"Shortcomings and Frustrations of PDFs"},"content":{"rendered":"\n<div class=\"wp-block-cover fb-cover-text-box wp-duotone-black-and-white\" style=\"margin-top:0;margin-bottom:0;padding-top:0;padding-right:0;padding-bottom:0;padding-left:0;min-height:100%;aspect-ratio:unset;\"><img decoding=\"async\" class=\"wp-block-cover__image-background\" alt=\"\" src=\"https:\/\/www.umflint.edu\/accessibility\/wp-content\/themes\/flintblock\/assets\/images\/sidewalk-art.jpg\" style=\"object-position:50% 95%\" data-object-fit=\"cover\" data-object-position=\"50% 95%\"\/><span aria-hidden=\"true\" class=\"wp-block-cover__background has-background-dim-90 has-background-dim wp-block-cover__gradient-background has-background-gradient has-blue-gradient-gradient-background\"><\/span><div class=\"wp-block-cover__inner-container has-global-padding is-layout-constrained wp-container-core-cover-is-layout-15d3db16 wp-block-cover-is-layout-constrained\">\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\" style=\"margin-top:0;margin-bottom:0;padding-top:var(--wp--preset--spacing--70);padding-right:var(--wp--preset--spacing--70);padding-bottom:var(--wp--preset--spacing--70);padding-left:var(--wp--preset--spacing--70)\">\n<h1 class=\"wp-block-heading has-brand-white-color has-text-color has-link-color has-xx-large-font-size wp-elements-6107b4a900059cb10b4952a187b65869\">Shortcomings and Frustrations of PDFs<\/h1>\n<\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--70)\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-0e47273b wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:25%\"><nav class=\"is-responsive is-vertical is-style-sidebar is-style-sidebar--1 wp-block-navigation is-layout-flex wp-container-core-navigation-is-layout-bd946717 wp-block-navigation-is-layout-flex\" aria-label=\"Sidebar Navigation\" \n\t\t data-wp-interactive=\"core\/navigation\" data-wp-context='{\"overlayOpenedBy\":{\"click\":false,\"hover\":false,\"focus\":false},\"type\":\"overlay\",\"roleAttribute\":\"\",\"ariaLabel\":\"Menu\"}'><button aria-haspopup=\"dialog\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open\" 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\n\t\t\t\tdata-wp-bind--aria-modal=\"state.ariaModal\"\n\t\t\t\tdata-wp-bind--aria-label=\"state.ariaLabel\"\n\t\t\t\tdata-wp-bind--role=\"state.roleAttribute\"\n\t\t\t>\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" class=\"wp-block-navigation__responsive-container-close\" \n\t\t\t\tdata-wp-on--click=\"actions.closeMenuOnClick\"\n\t\t\t><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" width=\"24\" height=\"24\" aria-hidden=\"true\" focusable=\"false\"><path d=\"m13.06 12 6.47-6.47-1.06-1.06L12 10.94 5.53 4.47 4.47 5.53 10.94 12l-6.47 6.47 1.06 1.06L12 13.06l6.47 6.47 1.06-1.06L13.06 12Z\"><\/path><\/svg><\/button>\n\t\t\t\t\t\t\t<div class=\"wp-block-navigation__responsive-container-content\" \n\t\t\t\tdata-wp-watch=\"callbacks.focusFirstElement\"\n\t\t\t id=\"modal-2-content\">\n\t\t\t\t\t\t\t\t<ul class=\"wp-block-navigation__container is-responsive is-vertical is-style-sidebar is-style-sidebar--1 wp-block-navigation\"><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/\"><span class=\"wp-block-navigation-item__label\">Home<\/span><\/a><\/li><li data-wp-context=\"{ &quot;submenuOpenedBy&quot;: { &quot;click&quot;: false, &quot;hover&quot;: false, &quot;focus&quot;: false }, &quot;type&quot;: &quot;submenu&quot;, &quot;modal&quot;: null, &quot;previousFocus&quot;: null }\" data-wp-interactive=\"core\/navigation\" data-wp-on--focusout=\"actions.handleMenuFocusout\" data-wp-on--keydown=\"actions.handleMenuKeydown\" data-wp-on--pointerenter=\"actions.openMenuOnHover\" data-wp-on--pointerleave=\"actions.closeMenuOnHover\" data-wp-watch=\"callbacks.initMenu\" tabindex=\"-1\" class=\"wp-block-navigation-item has-child open-on-hover-click wp-block-navigation-submenu\"><a class=\"wp-block-navigation-item__content\" href=\"https:\/\/www.umflint.edu\/accessibility\/resources\/\"><span class=\"wp-block-navigation-item__label\">Campus Resources<\/span><\/a><button data-wp-bind--aria-expanded=\"state.isMenuOpen\" data-wp-on--click=\"actions.toggleMenuOnClick\" aria-label=\"Campus Resources submenu\" class=\"wp-block-navigation__submenu-icon wp-block-navigation-submenu__toggle\" ><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" viewBox=\"0 0 12 12\" fill=\"none\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M1.50002 4L6.00002 8L10.5 4\" stroke-width=\"1.5\"><\/path><\/svg><\/button><ul data-wp-on--focus=\"actions.openMenuOnFocus\" class=\"wp-block-navigation__submenu-container wp-block-navigation-submenu\"><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/resources\/grackle\/\"><span class=\"wp-block-navigation-item__label\">Grackle<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/resources\/panorama\/\"><span class=\"wp-block-navigation-item__label\">Panorama<\/span><\/a><\/li><li class=\"wp-block-navigation-item open-on-hover-click wp-block-navigation-submenu\"><a class=\"wp-block-navigation-item__content\" href=\"https:\/\/www.umflint.edu\/accessibility\/resources\/syllabus-template\/\"><span class=\"wp-block-navigation-item__label\">Syllabus Template<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/meeting-minutes-templates\/\"><span class=\"wp-block-navigation-item__label\">Meeting Minutes Templates<\/span><\/a><\/li><\/ul><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/\"><span class=\"wp-block-navigation-item__label\">Best Practices Guides<\/span><\/a><\/li><li data-wp-context=\"{ &quot;submenuOpenedBy&quot;: { &quot;click&quot;: false, &quot;hover&quot;: false, &quot;focus&quot;: false }, &quot;type&quot;: &quot;submenu&quot;, &quot;modal&quot;: null, &quot;previousFocus&quot;: null }\" data-wp-interactive=\"core\/navigation\" data-wp-on--focusout=\"actions.handleMenuFocusout\" data-wp-on--keydown=\"actions.handleMenuKeydown\" data-wp-on--pointerenter=\"actions.openMenuOnHover\" data-wp-on--pointerleave=\"actions.closeMenuOnHover\" data-wp-watch=\"callbacks.initMenu\" tabindex=\"-1\" class=\"wp-block-navigation-item has-child open-on-hover-click wp-block-navigation-submenu\"><a class=\"wp-block-navigation-item__content\" href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/\"><span class=\"wp-block-navigation-item__label\">Rethinking PDFs<\/span><\/a><button data-wp-bind--aria-expanded=\"state.isMenuOpen\" data-wp-on--click=\"actions.toggleMenuOnClick\" aria-label=\"Rethinking PDFs submenu\" class=\"wp-block-navigation__submenu-icon wp-block-navigation-submenu__toggle\" ><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" viewBox=\"0 0 12 12\" fill=\"none\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M1.50002 4L6.00002 8L10.5 4\" stroke-width=\"1.5\"><\/path><\/svg><\/button><ul data-wp-on--focus=\"actions.openMenuOnFocus\" class=\"wp-block-navigation__submenu-container wp-block-navigation-submenu\"><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/shortcomings-and-frustrations-of-pdfs\/\"><span class=\"wp-block-navigation-item__label\">Shortcomings and Frustrations of PDFs<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/myths-and-paths-forward\/\"><span class=\"wp-block-navigation-item__label\">Myths and Paths Forward<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/sharing-read-only-files\/\"><span class=\"wp-block-navigation-item__label\">Sharing Read-Only Files<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/converting-a-pdf-to-word\/\"><span class=\"wp-block-navigation-item__label\">Converting a PDF to Word<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/pdf-alternatives\/\"><span class=\"wp-block-navigation-item__label\">PDF Alternatives<\/span><\/a><\/li><\/ul><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/email-archive\/\"><span class=\"wp-block-navigation-item__label\">Email Communications<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/spg.umich.edu\/policy\/601.20\" target=\"_blank\"  ><span class=\"wp-block-navigation-item__label\">Accessibility Standard Practice Guide (SPG)<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div><\/nav><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:75%\">\n\n\n<h2 class=\"wp-block-heading has-x-large-font-size\">Why PDFs Fall Short for Students<\/h2>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Accessibility Challenges<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Most PDFs aren\u2019t tagged or formatted for screen readers. Students who rely on assistive technology are left struggling to navigate basic course materials.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Rigid formatting<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>PDFs don\u2019t adapt well for students who need larger fonts, different spacing, or custom text settings. Instead of reflowing to fit their needs, PDFs force endless zooming and scrolling.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Cognitive challenges<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Static layouts and dense text make it harder for students with ADHD, dyslexia, or other learning differences to locate and absorb key information.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Device limitations<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>On phones and tablets, PDFs are awkward and discouraging to use, limiting opportunities for learning on the go.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">PDFs put the burden on students to work around the format, instead of giving them materials designed to support learning.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-x-large-font-size\">Why PDFs Frustrate Faculty and Staff<\/h2>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Difficult to update<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Updating them is cumbersome. Even a small change means exporting a new PDF, re-uploading it, and hoping students download the right version. Over time this becomes an even bigger issue, when faculty or staff leave the university, the original source files aren\u2019t always available. Without the native document, remediating a PDF for accessibility or making updates is far more difficult and time-consuming.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Version confusion<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Students often can\u2019t tell which \u201cfinal\u201d PDF is current. Files named \u201csyllabus_v2\u201d or \u201cfinal_final\u201d create confusion and unnecessary stress.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Static content<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>PDFs don\u2019t allow for easy edits, multimedia, or collaboration. They freeze information in place, even when flexibility is needed.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Organization headaches<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Dozens of PDFs pile up in Canvas courses and websites, forcing students to download, store, and manage them individually.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">File size and access issues<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Scanned or image-heavy PDFs can be slow to load, large to download, and difficult to use on limited internet connections. They also create additional accessibility issues. While most browsers on both PCs and mobile devices allow for viewing PDFs, the experience is often inconsistent. What looks accessible in one setting may still be clunky or hard to read in another. This matters not only for students, but also for faculty and staff who access information across a variety of devices and platforms.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Why PDFs Fall Short for Students Accessibility Challenges Rigid formatting Cognitive challenges Device limitations PDFs put the burden on students to work around the format, instead of giving them materials designed to support learning. Why PDFs Frustrate Faculty and Staff Difficult to update Version confusion Static content Organization headaches File size and access issues<\/p>\n","protected":false},"author":16,"featured_media":0,"parent":26,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-106","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/106","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/comments?post=106"}],"version-history":[{"count":2,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/106\/revisions"}],"predecessor-version":[{"id":979,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/106\/revisions\/979"}],"up":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/26"}],"wp:attachment":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/media?parent=106"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}