{"id":117,"date":"2024-11-22T11:10:42","date_gmt":"2024-11-22T16:10:42","guid":{"rendered":"https:\/\/www.umflint.edu\/accessibility\/?page_id=117"},"modified":"2025-03-14T08:28:26","modified_gmt":"2025-03-14T12:28:26","slug":"creating-accessible-presentations","status":"publish","type":"page","link":"https:\/\/www.umflint.edu\/accessibility\/guides\/creating-accessible-presentations\/","title":{"rendered":"Creating Accessible Presentations"},"content":{"rendered":"\n<div class=\"wp-block-umflint-templates umflint-template-default\"><div class=\"wp-block-umflint-jumbotron jumbotron jumbotron-fluid jumbotron-page mb-3\" style=\"background-color: rgb(255,255,255);\">\n    <div class=\"container\">\n\n<h1 class=\"wp-block-heading has-secondary-color has-text-color has-link-color wp-elements-bea9460f323b3e315b543988921deec2\">Creating Accessible Presentations<\/h1>\n\n<\/div>\n    <img decoding=\"async\" class=\"jumbotron-image\" src=\"https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.UCEN_.jpg\" srcset=\"https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.UCEN_.jpg 2560w, https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.UCEN_-300x234.jpg 300w, https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.UCEN_-1024x800.jpg 1024w, https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.UCEN_-768x600.jpg 768w, https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.UCEN_-1536x1200.jpg 1536w, https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.UCEN_-2048x1600.jpg 2048w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" alt=\"\" \/>\n    <\/div>\n\n<div class=\"wp-bootstrap-blocks-container container mb-2\">\n\t\n<div class=\"wp-bootstrap-blocks-row row\">\n\t\n\n<div class=\"col-12 col-md-3\">\n\t\t\t\n<button class=\"btn btn-section w-100 px-0 wp-menu-block-toggle mobile-nav-toggle d-none\" data-target=\"wp-menu-block-secondary-menu\">\n          <span class=\"h-100 mr-3 mt-1 d-block mobile-nav-icon\" aria-hidden=\"true\">\n\t\t\t<span class=\"mb-1 transition bg-dark d-block mobile-nav-icon-line\"><\/span>\n\t\t\t<span class=\"mb-1 transition bg-dark d-block mobile-nav-icon-line\"><\/span>\n\t\t\t<span class=\"mb-1 transition bg-dark d-block mobile-nav-icon-line\"><\/span>\n\t\t  <\/span>\n          Accessibility<\/button><nav id=\"wp-menu-block-secondary-menu\" class=\"wp-menu-block sidebar-nav wp-block-umflint-menu-block\"><div class=\"nav-sidebar-title-container\">\n                <div class=\"nav-sidebar-title\"><a href=\"https:\/\/www.umflint.edu\/accessibility\">Accessibility<\/a><\/div>\n                <a class=\"nav-sidebar-title-close\" href=\"#\" data-target=\"secondary-menu\" aria-label=\"Close\" aria-expanded=\"false\">\n                    <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"100%\" height=\"50\" fill=\"currentColor\" viewBox=\"0 0 24 24\">\n                        <title>close<\/title><path d=\"M19,6.41L17.59,5L12,10.59L6.41,5L5,6.41L10.59,12L5,17.59L6.41,19L12,13.41L17.59,19L19,17.59L13.41,12L19,6.41Z\" \/>\n                    <\/svg>\n\t\t\t\t<\/a>\n            <\/div><ul id=\"menu-secondary-menu\" class=\"menu nav nav-sidebar flex-column\"><li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-499\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-499 nav-item\"><a title=\"Accessibility Tools\" href=\"https:\/\/www.umflint.edu\/accessibility\/tools\/\" class=\"nav-link\">Accessibility Tools<\/a>\n<ul class=\"subitems-menu\" >\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-500\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-500 nav-item\"><a title=\"Grackle\" href=\"https:\/\/www.umflint.edu\/accessibility\/tools\/grackle\/\" class=\"nav-link\">Grackle<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-501\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-501 nav-item\"><a title=\"Panorama\" href=\"https:\/\/www.umflint.edu\/accessibility\/tools\/panorama\/\" class=\"nav-link\">Panorama<\/a><\/li>\n<\/ul>\n<\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-502\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-502 nav-item\"><a title=\"Accessibility Guides\" href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/\" class=\"nav-link\">Accessibility Guides<\/a>\n<ul class=\"subitems-menu\" >\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-503\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-503 nav-item\"><a title=\"Adding Alt Text\" href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/alt-text\/\" class=\"nav-link\">Adding Alt Text<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-504\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-504 nav-item\"><a title=\"Checking Captions for Kaltura Videos\" href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/kaltura-videos\/\" class=\"nav-link\">Checking Captions for Kaltura Videos<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-505\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-505 nav-item\"><a title=\"Creating Accessible Descriptive Links\" href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/creating-accessible-descriptive-links\/\" class=\"nav-link\">Creating Accessible Descriptive Links<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-506\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-506 nav-item\"><a title=\"Creating Accessible Presentations\" href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/creating-accessible-presentations\/\" class=\"nav-link\">Creating Accessible Presentations<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-507\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-507 nav-item\"><a title=\"Creating Accessible Tables\" href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/creating-accessible-tables\/\" class=\"nav-link\">Creating Accessible Tables<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-508\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-508 nav-item\"><a title=\"Ensuring Basic Color Contrast for Accessibility\" href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/basic-color-contrast\/\" class=\"nav-link\">Ensuring Basic Color Contrast for Accessibility<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-509\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-509 nav-item\"><a title=\"Removing Redundant Links\" href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/removing-redundant-links\/\" class=\"nav-link\">Removing Redundant Links<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-510\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-510 nav-item\"><a title=\"Structuring Your Documents and Pages for Accessibility\" href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/structuring-your-documents\/\" class=\"nav-link\">Structuring Your Documents and Pages for Accessibility<\/a><\/li>\n<\/ul>\n<\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-511\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-511 nav-item\"><a title=\"Recent Email News\" href=\"https:\/\/www.umflint.edu\/accessibility\/recent-email-news\/\" class=\"nav-link\">Recent Email News<\/a><\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-512\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-512 nav-item\"><a title=\"Rethinking PDFs\" href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/\" class=\"nav-link\">Rethinking PDFs<\/a>\n<ul class=\"subitems-menu\" >\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-513\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-513 nav-item\"><a title=\"Converting a PDF to Word\" href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/converting\/\" class=\"nav-link\">Converting a PDF to Word<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-514\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-514 nav-item\"><a title=\"Myths and Paths Forward\" href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/myths-paths-forward\/\" class=\"nav-link\">Myths and Paths Forward<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-515\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-515 nav-item\"><a title=\"PDF Alternatives\" href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/alternatives\/\" class=\"nav-link\">PDF Alternatives<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-516\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-516 nav-item\"><a title=\"Sharing Read-Only Files\" href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/sharing-read-only-files\/\" class=\"nav-link\">Sharing Read-Only Files<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-517\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-517 nav-item\"><a title=\"Shortcomings and Frustrations of PDFs\" href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/shortcomings-frustrations\/\" class=\"nav-link\">Shortcomings and Frustrations of PDFs<\/a><\/li>\n<\/ul>\n<\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-548\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-548 nav-item\"><a title=\"Accessibility Standard Practice Guide (SPG)\" target=\"_blank\" rel=\"noopener noreferrer\" href=\"https:\/\/spg.umich.edu\/policy\/601.20\" class=\"nav-link\">Accessibility Standard Practice Guide (SPG)<\/a><\/li>\n<\/ul><\/nav>\n\t<\/div>\n\n\n\n<div class=\"col-12 col-md-9\">\n\t\t\t\n<nav aria-label=\"breadcrumb\"><ol class=\"breadcrumb mb-3\"><li class=\"breadcrumb-item\"><a href=\"\/\">Home<\/a><\/li><li class=\"breadcrumb-item\"><a href=\"https:\/\/www.umflint.edu\/accessibility\">Accessibility<\/a><\/li><li class=\"breadcrumb-item\"><a href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/\">Guides<\/a><\/li><li class=\"breadcrumb-item active\" aria-current=\"page\">Creating Accessible Presentations<\/li><\/ol><\/nav>\n\n\n<h2 class=\"wp-block-heading has-primary-color has-text-color has-link-color wp-elements-c67cf81346510ac947d1d14e104757c1\">Why Accessible Presentations Matter<\/h2>\n\n\n\n<p>Presentations are a key part of learning, but without careful design, they can present barriers for people who rely on screen readers or other assistive technologies. Ensuring that presentations are accessible means that everyone can follow along and understand the content, regardless of their abilities.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-secondary-color has-alpha-channel-opacity has-secondary-background-color has-background mt-5 mb-5\" \/>\n\n\n\n<h2 class=\"wp-block-heading has-primary-color has-text-color has-link-color wp-elements-53bc14bcef4b99120cd61b7282830839\">How to Check the Reading Order of Slides<\/h2>\n\n\n\n<h3 class=\"wp-block-heading has-primary-color has-text-color has-link-color has-medium-font-size wp-elements-21b8ab4e1608728865b136f9840e1eb6\">Understand Reading Order<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The reading order of a slide determines how the elements (e.g., titles, text boxes, images) are read aloud by a screen reader. Ensuring a logical order is crucial for students who rely on screen readers to navigate through your presentation.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-primary-color has-text-color has-link-color has-medium-font-size wp-elements-e475f05912dd4115adadab75b2426f42\">Check Reading Order in PowerPoint<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In PowerPoint, use the <strong>Selection Pane<\/strong> to verify the reading order. The order of items from top to bottom in the pane is how the screen reader will read them. Adjust the order by dragging elements until they are in a logical sequence.<\/li>\n\n\n\n<li><strong>Tip<\/strong>: Make sure the slide title is the first item in the reading order, followed by main content elements in the sequence they should be understood.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-primary-color has-text-color has-link-color has-medium-font-size wp-elements-9a96cd4f3a34dd6c68f7b384d5826652\">Check Reading Order in Google Slides<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In Google Slides, use the <strong>Arrange<\/strong> menu to help manage the order of objects. You can also use the <strong>Accessibility Panel<\/strong> to inspect and modify the reading order.<\/li>\n\n\n\n<li><strong>Tip<\/strong>: Test your slides by using the accessibility tools in Google Slides to preview how a screen reader would announce the content.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-primary-color has-text-color has-link-color has-medium-font-size wp-elements-f859b1edc7dba7bf8c51560180abb51c\">Use Built-In Accessibility Tools<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Both PowerPoint and Google Slides have built-in accessibility checkers. Run these checkers to identify potential issues such as missing alt text, incorrect reading order, or improper use of slide titles.<\/li>\n\n\n\n<li>Example: In PowerPoint, go to <strong>Review<\/strong> &gt; <strong>Check Accessibility<\/strong> to run a report on your slides.<\/li>\n<\/ul>\n\n\t<\/div>\n\n<\/div>\n\n<\/div>\n\n\n<div class=\"wp-bootstrap-blocks-container container mb-2\">\n\t\n\n<hr class=\"wp-block-separator has-text-color has-secondary-color has-alpha-channel-opacity has-secondary-background-color has-background mt-5 mb-5\" \/>\n\n\n\n<h2 class=\"wp-block-heading has-primary-color has-text-color has-link-color wp-elements-9532b9d5491a4d9a43bd3b94b7d4e42e\">Providing Accessible Downloads in Canvas<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Add a Download Link<\/strong>: When uploading your presentation to Canvas, always include a downloadable version of the slides. Make sure the version uploaded has already been checked for accessibility. Provide a clear link such as \u201cDownload Accessible Presentation Slides.\u201d<\/li>\n\n\n\n<li><strong>Export to PDF with Tags<\/strong>: If possible, export your presentation as a PDF with accessibility tags. This helps maintain the reading order and provides a consistent experience for students.<\/li>\n<\/ul>\n\n<\/div>\n\n\n\n<div class=\"wp-block-cover is-light h-auto mt-5 mb-5\" style=\"min-height:50px;aspect-ratio:unset;\"><span aria-hidden=\"true\" class=\"wp-block-cover__background has-background-dim-100 has-background-dim\" style=\"background-color:#dedfe1\"><\/span><div class=\"wp-block-cover__inner-container has-global-padding is-layout-constrained wp-block-cover-is-layout-constrained\"><div class=\"wp-bootstrap-blocks-container container mb-2\">\n\t\n\n<h2 class=\"wp-block-heading mt-3\">Tips for Faculty<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Use a Logical Layout<\/strong>: Ensure that your slides follow a logical flow, with titles, bullet points, and images presented in a way that makes sense when read aloud.<\/li>\n\n\n\n<li><strong>Add Alt Text to Images<\/strong>: All images should include alt text to ensure students who cannot see the images can still understand their significance.<\/li>\n\n\n\n<li><strong>Avoid Overlapping Elements<\/strong>: Overlapping text boxes or images can confuse the reading order, making it difficult for screen readers to convey the content correctly.<\/li>\n<\/ul>\n\n<\/div>\n<\/div><\/div>\n\n\n<div class=\"wp-bootstrap-blocks-container container mb-2\">\n\t\n\n<h2 class=\"wp-block-heading\">Practice Activity<\/h2>\n\n\n\n<p>Open one of your existing presentations in either PowerPoint or Google Slides. Use the accessibility checker to verify the reading order of elements on each slide. Adjust any issues and make sure alt text is added to all images.<\/p>\n\n<\/div>\n\n\n\n<div class=\"wp-block-cover h-auto mt-5\" style=\"min-height:50px;aspect-ratio:unset;\"><span aria-hidden=\"true\" class=\"wp-block-cover__background has-primary-background-color has-background-dim-100 has-background-dim\"><\/span><div class=\"wp-block-cover__inner-container has-global-padding is-layout-constrained wp-block-cover-is-layout-constrained\"><div class=\"wp-bootstrap-blocks-container container mb-2\">\n\t\n\n<h2 class=\"wp-block-heading mt-3 mb-4 has-white-color has-text-color has-link-color wp-elements-bb4fc1b8dae83a6b305d45fc62ef6e25\">What Actions Can I Take Now<\/h2>\n\n\n\n<p>To create an accessible presentation, it&#8217;s essential to focus on the flow of information as you design each slide. Start by ensuring that each element on your slide naturally follows the previous one. Pay particular attention to the reading order\u2014titles, bullet points, and images should be structured logically so users who rely on screen readers can easily follow along. Always ensure that the most essential content, such as slide titles, is read first, followed by supporting elements.<\/p>\n\n\n\n<p>Ensure any images in your slides have appropriate alt text, and avoid overlapping text boxes or images that confuse the reading order. By taking these actions, you help prevent barriers for students using assistive technologies and contribute to a more effective and accessible learning environment.<\/p>\n\n\n\n<p>After creating your slides, use the built-in accessibility checkers in PowerPoint or Google Slides to verify the structure. These tools can identify issues like incorrect reading order, missing alt text, and improper use of slide titles, allowing you to correct them promptly. Regularly reviewing your presentation with these tools will help you maintain an accessible and inclusive learning experience for everyone.<\/p>\n\n<\/div>\n<\/div><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p> [&#8230;]<\/p>\n<p><a class=\"btn btn-secondary understrap-read-more-link\" href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/creating-accessible-presentations\/\">Read More&#8230;<\/a><\/p>\n","protected":false},"author":38,"featured_media":0,"parent":95,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-117","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/117","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/users\/38"}],"replies":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/comments?post=117"}],"version-history":[{"count":5,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/117\/revisions"}],"predecessor-version":[{"id":212,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/117\/revisions\/212"}],"up":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/95"}],"wp:attachment":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/media?parent=117"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}