{"id":285,"date":"2026-06-22T13:17:42","date_gmt":"2026-06-22T17:17:42","guid":{"rendered":"https:\/\/cms.web.umflint.edu\/accessibility\/?page_id=285"},"modified":"2026-07-06T16:05:18","modified_gmt":"2026-07-06T20:05:18","slug":"structuring-documents-and-web-pages","status":"publish","type":"page","link":"https:\/\/www.umflint.edu\/accessibility\/guides\/structuring-documents-and-web-pages\/","title":{"rendered":"Structuring Documents and Web Pages"},"content":{"rendered":"\n<div class=\"wp-block-cover fb-cover-text-box wp-duotone-black-and-white\" style=\"margin-top:0;margin-bottom:0;padding-top:0;padding-right:0;padding-bottom:0;padding-left:0;min-height:100%;aspect-ratio:unset;\"><img decoding=\"async\" class=\"wp-block-cover__image-background\" alt=\"\" src=\"https:\/\/www.umflint.edu\/accessibility\/wp-content\/themes\/flintblock\/assets\/images\/sidewalk-art.jpg\" style=\"object-position:50% 95%\" data-object-fit=\"cover\" data-object-position=\"50% 95%\"\/><span aria-hidden=\"true\" class=\"wp-block-cover__background has-background-dim-90 has-background-dim wp-block-cover__gradient-background has-background-gradient has-blue-gradient-gradient-background\"><\/span><div class=\"wp-block-cover__inner-container has-global-padding is-layout-constrained wp-container-core-cover-is-layout-15d3db16 wp-block-cover-is-layout-constrained\">\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\" style=\"margin-top:0;margin-bottom:0;padding-top:var(--wp--preset--spacing--70);padding-right:var(--wp--preset--spacing--70);padding-bottom:var(--wp--preset--spacing--70);padding-left:var(--wp--preset--spacing--70)\">\n<h1 class=\"wp-block-heading has-brand-white-color has-text-color has-link-color has-xx-large-font-size wp-elements-e123814f8436c74564db3d3b74419b72\">Structuring Documents and Web Pages<\/h1>\n<\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-top:var(--wp--preset--spacing--60)\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-0e47273b wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:25%\"><nav class=\"is-responsive is-vertical is-style-sidebar is-style-sidebar--1 wp-block-navigation is-layout-flex wp-container-core-navigation-is-layout-bd946717 wp-block-navigation-is-layout-flex\" aria-label=\"Sidebar Navigation\" \n\t\t data-wp-interactive=\"core\/navigation\" data-wp-context='{\"overlayOpenedBy\":{\"click\":false,\"hover\":false,\"focus\":false},\"type\":\"overlay\",\"roleAttribute\":\"\",\"ariaLabel\":\"Menu\"}'><button aria-haspopup=\"dialog\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open\" \n\t\t\t\tdata-wp-on--click=\"actions.openMenuOnClick\"\n\t\t\t\tdata-wp-on--keydown=\"actions.handleMenuKeydown\"\n\t\t\t><svg 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&quot;submenuOpenedBy&quot;: { &quot;click&quot;: false, &quot;hover&quot;: false, &quot;focus&quot;: false }, &quot;type&quot;: &quot;submenu&quot;, &quot;modal&quot;: null, &quot;previousFocus&quot;: null }\" data-wp-interactive=\"core\/navigation\" data-wp-on--focusout=\"actions.handleMenuFocusout\" data-wp-on--keydown=\"actions.handleMenuKeydown\" data-wp-on--pointerenter=\"actions.openMenuOnHover\" data-wp-on--pointerleave=\"actions.closeMenuOnHover\" data-wp-watch=\"callbacks.initMenu\" tabindex=\"-1\" class=\"wp-block-navigation-item has-child open-on-hover-click wp-block-navigation-submenu\"><a class=\"wp-block-navigation-item__content\" href=\"https:\/\/www.umflint.edu\/accessibility\/resources\/\"><span class=\"wp-block-navigation-item__label\">Campus Resources<\/span><\/a><button data-wp-bind--aria-expanded=\"state.isMenuOpen\" data-wp-on--click=\"actions.toggleMenuOnClick\" aria-label=\"Campus Resources submenu\" class=\"wp-block-navigation__submenu-icon wp-block-navigation-submenu__toggle\" ><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" viewBox=\"0 0 12 12\" fill=\"none\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M1.50002 4L6.00002 8L10.5 4\" stroke-width=\"1.5\"><\/path><\/svg><\/button><ul data-wp-on--focus=\"actions.openMenuOnFocus\" class=\"wp-block-navigation__submenu-container wp-block-navigation-submenu\"><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/resources\/grackle\/\"><span class=\"wp-block-navigation-item__label\">Grackle<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/resources\/panorama\/\"><span class=\"wp-block-navigation-item__label\">Panorama<\/span><\/a><\/li><li class=\"wp-block-navigation-item open-on-hover-click wp-block-navigation-submenu\"><a class=\"wp-block-navigation-item__content\" href=\"https:\/\/www.umflint.edu\/accessibility\/resources\/syllabus-template\/\"><span class=\"wp-block-navigation-item__label\">Syllabus Template<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/meeting-minutes-templates\/\"><span class=\"wp-block-navigation-item__label\">Meeting Minutes Templates<\/span><\/a><\/li><\/ul><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/\"><span class=\"wp-block-navigation-item__label\">Best Practices Guides<\/span><\/a><\/li><li data-wp-context=\"{ &quot;submenuOpenedBy&quot;: { &quot;click&quot;: false, &quot;hover&quot;: false, &quot;focus&quot;: false }, &quot;type&quot;: &quot;submenu&quot;, &quot;modal&quot;: null, &quot;previousFocus&quot;: null }\" data-wp-interactive=\"core\/navigation\" data-wp-on--focusout=\"actions.handleMenuFocusout\" data-wp-on--keydown=\"actions.handleMenuKeydown\" data-wp-on--pointerenter=\"actions.openMenuOnHover\" data-wp-on--pointerleave=\"actions.closeMenuOnHover\" data-wp-watch=\"callbacks.initMenu\" tabindex=\"-1\" class=\"wp-block-navigation-item has-child open-on-hover-click wp-block-navigation-submenu\"><a class=\"wp-block-navigation-item__content\" href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/\"><span class=\"wp-block-navigation-item__label\">Rethinking PDFs<\/span><\/a><button data-wp-bind--aria-expanded=\"state.isMenuOpen\" data-wp-on--click=\"actions.toggleMenuOnClick\" aria-label=\"Rethinking PDFs submenu\" class=\"wp-block-navigation__submenu-icon wp-block-navigation-submenu__toggle\" ><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" viewBox=\"0 0 12 12\" fill=\"none\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M1.50002 4L6.00002 8L10.5 4\" stroke-width=\"1.5\"><\/path><\/svg><\/button><ul data-wp-on--focus=\"actions.openMenuOnFocus\" class=\"wp-block-navigation__submenu-container wp-block-navigation-submenu\"><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/shortcomings-and-frustrations-of-pdfs\/\"><span class=\"wp-block-navigation-item__label\">Shortcomings and Frustrations of PDFs<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/myths-and-paths-forward\/\"><span class=\"wp-block-navigation-item__label\">Myths and Paths Forward<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/sharing-read-only-files\/\"><span class=\"wp-block-navigation-item__label\">Sharing Read-Only Files<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/converting-a-pdf-to-word\/\"><span class=\"wp-block-navigation-item__label\">Converting a PDF to Word<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/pdf-alternatives\/\"><span class=\"wp-block-navigation-item__label\">PDF Alternatives<\/span><\/a><\/li><\/ul><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/accessibility\/email-archive\/\"><span class=\"wp-block-navigation-item__label\">Email Communications<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/spg.umich.edu\/policy\/601.20\" target=\"_blank\"  ><span class=\"wp-block-navigation-item__label\">Accessibility Standard Practice Guide (SPG)<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div><\/nav><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:75%\">\n\n\n<h2 class=\"wp-block-heading has-x-large-font-size\">Why Structure Matters<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">When you structure your content well, it makes a big difference for everyone, especially those using screen readers. Using headings, lists, and tables logically allows students to easily navigate and understand your documents and Canvas pages, ultimately improving their learning experience.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-x-large-font-size\">How to Structure Your Content in Documents and Canvas Pages<\/h2>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Use Headings Correctly<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Use Heading Levels to Organize Information<\/strong>\n<ul class=\"wp-block-list\">\n<li><strong>Headings<\/strong>&nbsp;(e.g., H1, H2, H3) should be used to create a logical outline of your content. This helps screen readers announce sections in a meaningful way and allows students to navigate easily.<\/li>\n\n\n\n<li><strong>H1<\/strong>&nbsp;should be used for the main title, use only one&nbsp;<strong>H1<\/strong>&nbsp;in a document,&nbsp;<strong>H2<\/strong>&nbsp;for major sections, and&nbsp;<strong>H3<\/strong>&nbsp;for subsections under each&nbsp;<strong>H2<\/strong>.<\/li>\n\n\n\n<li>Example: In a course module, use&nbsp;<strong>H1<\/strong>&nbsp;for the module title,&nbsp;<strong>H2<\/strong>&nbsp;for each major topic, and&nbsp;<strong>H3<\/strong>&nbsp;for subtopics under those major headings.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Avoid Using Bold or Larger Text as Headings<\/strong>\n<ul class=\"wp-block-list\">\n<li>Simply making text bold or increasing the font size does not create a proper heading. Screen readers rely on true heading tags to navigate effectively.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Use Built-In Layout Tools<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Avoid using the spacebar or tab key for spacing. Instead, use the formatting features of Canvas or your document editor, like bullet points and columns, to help screen readers understand the layout properly.<\/p>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Organize Lists and Information<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Use Bulleted or Numbered Lists<\/strong>\n<ul class=\"wp-block-list\">\n<li>Use the list tools available in Canvas or your document editor instead of manually typing numbers or dashes. This allows screen readers to announce the number of items in the list and their order.<\/li>\n\n\n\n<li><strong>Bulleted lists<\/strong>&nbsp;are great for items with no specific order.&nbsp;<strong>Numbered lists<\/strong>&nbsp;should be used when sequence matters.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Avoid Manually Creating Lists<\/strong>\n<ul class=\"wp-block-list\">\n<li>Manually typing out lists (e.g., using \u201c-\u201d or \u201c1.\u201d) can make it harder for screen readers to identify and properly interpret the list structure.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Add Page Numbers to Longer Documents<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Include Page Numbers for Easier Navigation<\/strong>\n<ul class=\"wp-block-list\">\n<li>Page numbers help all readers, especially those with cognitive challenges, keep track of where they are in a document.<\/li>\n\n\n\n<li>Ensure that any document longer than a couple of pages has clear and consistent page numbering.<\/li>\n\n\n\n<li>Example: Use \u201cPage 1 of 10\u201d in the footer for a clear understanding of length and progress.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<div class=\"wp-block-group has-text-alternate-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-bottom:var(--wp--preset--spacing--0)\">\n<h2 class=\"wp-block-heading has-x-large-font-size\">Examples of Do\u2019s and Don\u2019ts<\/h2>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-0e47273b wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 class=\"wp-block-heading has-large-font-size\">Headings<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Don&#8217;t: <\/strong>\n<ul class=\"wp-block-list\">\n<li>Make a section title bold and large without marking it as a heading.<\/li>\n\n\n\n<li>Example: \u201c<strong>Module 1 Overview<\/strong>\u201d (increased font size only).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Do: <\/strong>\n<ul class=\"wp-block-list\">\n<li>Use the heading function to mark it as&nbsp;<strong>H2<\/strong>.<\/li>\n\n\n\n<li>Example: Use the \u201cHeading 2\u201d style for \u201cModule 1 Overview.\u201d<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Page Numbers<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Don\u2019t<\/strong>: Forget to include page numbers in a 15-page syllabus.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Do<\/strong>: Include a footer that reads \u201cPage X of Y\u201d so students know how much material is left to review.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 class=\"wp-block-heading has-large-font-size\">Lists<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Don\u2019t<\/strong>: Manually type out a numbered list like this:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">1. Introduction<br>2. Objectives<br>3. Readings<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Do<\/strong>: Use the numbered list function in your text editor.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Example:\n<ol class=\"wp-block-list\">\n<li>Introduction<\/li>\n\n\n\n<li>Objectives<\/li>\n\n\n\n<li>Readings<\/li>\n<\/ol>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-text-primary-color has-brand-maize-background-color has-text-color has-background has-link-color wp-elements-d6d898e8b1cedc0c3f8cadd19528cd47 has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-top:var(--wp--preset--spacing--0)\">\n<h2 class=\"wp-block-heading has-brand-blue-color has-text-color has-link-color has-x-large-font-size wp-elements-e51fad833981544575772982f36370c2\">What Actions Can I Take Now?<\/h2>\n\n\n\n<p class=\"has-text-primary-color has-text-color has-link-color wp-elements-813038ce3a95d7932a57422bc51c64a2 wp-block-paragraph\">It\u2019s important to be proactive and intentional from the start to ensure your content is accessible. Here are some practical steps you can take now to make your documents and Canvas pages more accessible.<\/p>\n\n\n\n<h3 class=\"wp-block-heading has-brand-blue-color has-text-color has-link-color has-large-font-size wp-elements-0ae9a9ab71ba36a25e76079bd5130250\">Preventing Errors<\/h3>\n\n\n\n<p class=\"has-text-primary-color has-text-color has-link-color wp-elements-5fb42efb16fc2d12d0180924d23c7be7 wp-block-paragraph\">Following the recommendations above from the beginning will save you time in the long run by avoiding accessibility errors that may be harder to correct later. Consider accessibility as you plan your document. Start by outlining the structure of your content. Think about whether your headings make logical sense, and make sure each section flows well. Are the main topics and subtopics clearly organized? Does your content create a coherent path for readers? Thoughtful planning helps ensure that your headings and lists work properly for all learners, including those using screen readers.<\/p>\n\n\n\n<p class=\"has-text-primary-color has-text-color has-link-color wp-elements-9b6bc779b98bff3e60973e901cc2c4d9 wp-block-paragraph\">Also, use built-in formatting tools rather than creating visual styles manually. Tools such as headings, bullet points, and numbered lists are essential for structuring content in a way that assistive technologies can understand and communicate effectively. Taking the time to implement these elements properly as you create your content will prevent many accessibility errors from arising.<\/p>\n\n\n\n<h3 class=\"wp-block-heading has-brand-blue-color has-text-color has-link-color has-large-font-size wp-elements-bfdb6497b51c609fa8a6b2877770b7f8\">Verification<\/h3>\n\n\n\n<p class=\"has-brand-blue-color has-text-color has-link-color wp-elements-db4c7bd193849ba2f9c7827c08798363 wp-block-paragraph\">Once you\u2019ve added headings and structured your content, it\u2019s time to verify that everything works as intended. Use accessibility tools like the Canvas Accessibility Checker or Microsoft&#8217;s Accessibility Checker. These tools are specifically designed to help identify potential issues and ensure that your content is accessible to everyone.<\/p>\n\n\n\n<p class=\"has-brand-blue-color has-text-color has-link-color wp-elements-e051103ca25d93f31c79053a1c428d94 wp-block-paragraph\">For instance, run these tools to confirm that all heading levels are used appropriately and in the correct order. Avoid skipping levels, such as jumping from an H1 directly to an H3, unless the logic of your content clearly calls for it. Accessibility checkers will also help you identify whether your lists, images, and other elements are properly formatted for all readers. Verification should be a regular part of your content creation process to ensure that your documents meet accessibility standards.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Why Structure Matters When you structure your content well, it makes a big difference for everyone, especially those using screen readers. Using headings, lists, and tables logically allows students to easily navigate and understand your documents and Canvas pages, ultimately improving their learning experience. How to Structure Your Content in Documents and Canvas Pages Use [&hellip;]<\/p>\n","protected":false},"author":16,"featured_media":0,"parent":23,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-285","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/285","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/comments?post=285"}],"version-history":[{"count":6,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/285\/revisions"}],"predecessor-version":[{"id":952,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/285\/revisions\/952"}],"up":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/23"}],"wp:attachment":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/media?parent=285"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}