{"id":77,"date":"2024-11-21T17:49:48","date_gmt":"2024-11-21T22:49:48","guid":{"rendered":"https:\/\/www.umflint.edu\/accessibility\/?page_id=77"},"modified":"2025-05-08T07:41:38","modified_gmt":"2025-05-08T11:41:38","slug":"structuring-your-documents","status":"publish","type":"page","link":"https:\/\/www.umflint.edu\/accessibility\/guides\/structuring-your-documents\/","title":{"rendered":"Structuring Your Documents and Pages for Accessibility"},"content":{"rendered":"\n<div class=\"wp-block-umflint-templates umflint-template-default\"><div class=\"wp-block-umflint-jumbotron jumbotron jumbotron-fluid jumbotron-page mb-3\" style=\"background-color: rgb(255,255,255);\">\n    <div class=\"container\">\n\n<h1 class=\"wp-block-heading has-secondary-color has-text-color has-link-color wp-elements-7ccc9387ce38f87f80461384830f8b3f\">Structuring Your Documents and Pages for Accessibility<\/h1>\n\n<\/div>\n    <img decoding=\"async\" class=\"jumbotron-image\" src=\"https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.UCEN_.jpg\" srcset=\"https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.UCEN_.jpg 2560w, https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.UCEN_-300x234.jpg 300w, https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.UCEN_-1024x800.jpg 1024w, https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.UCEN_-768x600.jpg 768w, https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.UCEN_-1536x1200.jpg 1536w, https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.UCEN_-2048x1600.jpg 2048w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" alt=\"\" \/>\n    <\/div>\n\n<div class=\"wp-bootstrap-blocks-container container mb-2\">\n\t\n<div class=\"wp-bootstrap-blocks-row row\">\n\t\n\n<div class=\"col-12 col-md-3\">\n\t\t\t\n<button class=\"btn btn-section w-100 px-0 wp-menu-block-toggle mobile-nav-toggle d-none\" data-target=\"wp-menu-block-secondary-menu\">\n          <span class=\"h-100 mr-3 mt-1 d-block mobile-nav-icon\" aria-hidden=\"true\">\n\t\t\t<span class=\"mb-1 transition bg-dark d-block mobile-nav-icon-line\"><\/span>\n\t\t\t<span class=\"mb-1 transition bg-dark d-block mobile-nav-icon-line\"><\/span>\n\t\t\t<span class=\"mb-1 transition bg-dark d-block mobile-nav-icon-line\"><\/span>\n\t\t  <\/span>\n          Accessibility<\/button><nav id=\"wp-menu-block-secondary-menu\" class=\"wp-menu-block sidebar-nav wp-block-umflint-menu-block\"><div class=\"nav-sidebar-title-container\">\n                <div class=\"nav-sidebar-title\"><a href=\"https:\/\/www.umflint.edu\/accessibility\">Accessibility<\/a><\/div>\n                <a class=\"nav-sidebar-title-close\" href=\"#\" data-target=\"secondary-menu\" aria-label=\"Close\" aria-expanded=\"false\">\n                    <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"100%\" height=\"50\" fill=\"currentColor\" viewBox=\"0 0 24 24\">\n                        <title>close<\/title><path d=\"M19,6.41L17.59,5L12,10.59L6.41,5L5,6.41L10.59,12L5,17.59L6.41,19L12,13.41L17.59,19L19,17.59L13.41,12L19,6.41Z\" \/>\n                    <\/svg>\n\t\t\t\t<\/a>\n            <\/div><ul id=\"menu-secondary-menu\" class=\"menu nav nav-sidebar flex-column\"><li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-499\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-499 nav-item\"><a title=\"Accessibility Tools\" href=\"https:\/\/www.umflint.edu\/accessibility\/tools\/\" class=\"nav-link\">Accessibility Tools<\/a>\n<ul class=\"subitems-menu\" >\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-500\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-500 nav-item\"><a title=\"Grackle\" href=\"https:\/\/www.umflint.edu\/accessibility\/tools\/grackle\/\" class=\"nav-link\">Grackle<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-501\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-501 nav-item\"><a title=\"Panorama\" href=\"https:\/\/www.umflint.edu\/accessibility\/tools\/panorama\/\" class=\"nav-link\">Panorama<\/a><\/li>\n<\/ul>\n<\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-502\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-502 nav-item\"><a title=\"Accessibility Guides\" href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/\" class=\"nav-link\">Accessibility Guides<\/a>\n<ul class=\"subitems-menu\" >\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-503\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-503 nav-item\"><a title=\"Adding Alt Text\" 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Contrast for Accessibility\" href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/basic-color-contrast\/\" class=\"nav-link\">Ensuring Basic Color Contrast for Accessibility<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-509\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-509 nav-item\"><a title=\"Removing Redundant Links\" href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/removing-redundant-links\/\" class=\"nav-link\">Removing Redundant Links<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-510\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-510 nav-item\"><a title=\"Structuring Your Documents and Pages for Accessibility\" href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/structuring-your-documents\/\" class=\"nav-link\">Structuring Your Documents and Pages for Accessibility<\/a><\/li>\n<\/ul>\n<\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-511\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-511 nav-item\"><a title=\"Recent Email News\" href=\"https:\/\/www.umflint.edu\/accessibility\/recent-email-news\/\" class=\"nav-link\">Recent Email News<\/a><\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-512\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-512 nav-item\"><a title=\"Rethinking PDFs\" href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/\" class=\"nav-link\">Rethinking PDFs<\/a>\n<ul class=\"subitems-menu\" >\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-513\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-513 nav-item\"><a title=\"Converting a PDF to Word\" href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/converting\/\" class=\"nav-link\">Converting a PDF to Word<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-514\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-514 nav-item\"><a title=\"Myths and Paths Forward\" href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/myths-paths-forward\/\" class=\"nav-link\">Myths and Paths Forward<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-515\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-515 nav-item\"><a title=\"PDF Alternatives\" href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/alternatives\/\" class=\"nav-link\">PDF Alternatives<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-516\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-516 nav-item\"><a title=\"Sharing Read-Only Files\" href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/sharing-read-only-files\/\" class=\"nav-link\">Sharing Read-Only Files<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-517\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-517 nav-item\"><a title=\"Shortcomings and Frustrations of PDFs\" href=\"https:\/\/www.umflint.edu\/accessibility\/rethinking-pdfs\/shortcomings-frustrations\/\" class=\"nav-link\">Shortcomings and Frustrations of PDFs<\/a><\/li>\n<\/ul>\n<\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-548\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-548 nav-item\"><a title=\"Accessibility Standard Practice Guide (SPG)\" target=\"_blank\" rel=\"noopener noreferrer\" href=\"https:\/\/spg.umich.edu\/policy\/601.20\" class=\"nav-link\">Accessibility Standard Practice Guide (SPG)<\/a><\/li>\n<\/ul><\/nav>\n\t<\/div>\n\n\n\n<div class=\"col-12 col-md-9\">\n\t\t\t\n<nav aria-label=\"breadcrumb\"><ol class=\"breadcrumb mb-3\"><li class=\"breadcrumb-item\"><a href=\"\/\">Home<\/a><\/li><li class=\"breadcrumb-item\"><a href=\"https:\/\/www.umflint.edu\/accessibility\">Accessibility<\/a><\/li><li class=\"breadcrumb-item\"><a href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/\">Guides<\/a><\/li><li class=\"breadcrumb-item active\" aria-current=\"page\">Structuring Your Documents and Pages for Accessibility<\/li><\/ol><\/nav>\n\n\n<h2 class=\"wp-block-heading has-primary-color has-text-color has-link-color wp-elements-822d7f7a65f42f4177d4134818b1da2b\">Why Structure Matters<\/h2>\n\n\n\n<p>When you structure your content well, it makes a big difference for everyone, especially those using screen readers. Using headings, lists, and tables logically allows students to easily navigate and understand your documents and Canvas pages, ultimately improving their learning experience.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-primary-color has-text-color has-link-color wp-elements-a5fa1b435df0ef56b54809e19d4cb9ff\">How to Structure Your Content in Documents and Canvas Pages<\/h2>\n\n\n\n<h3 class=\"wp-block-heading has-primary-color has-text-color has-link-color has-medium-font-size wp-elements-b3d19771ea49e6f8a5eee7800394233f\">Use Headings Correctly<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Use Heading Levels to Organize Information<\/strong>\n<ul class=\"wp-block-list\">\n<li><strong>Headings<\/strong> (e.g., H1, H2, H3) should be used to create a logical outline of your content. This helps screen readers announce sections in a meaningful way and allows students to navigate easily.<\/li>\n\n\n\n<li><strong>H1<\/strong> should be used for the main title, use only one <strong>H1<\/strong> in a document, <strong>H2<\/strong> for major sections, and <strong>H3<\/strong> for subsections under each <strong>H2<\/strong>.<\/li>\n\n\n\n<li>Example: In a course module, use <strong>H1<\/strong> for the module title, <strong>H2<\/strong> for each major topic, and <strong>H3<\/strong> for subtopics under those major headings.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Avoid Using Bold or Larger Text as Headings<\/strong>\n<ul class=\"wp-block-list\">\n<li>Simply making text bold or increasing the font size does not create a proper heading. Screen readers rely on true heading tags to navigate effectively.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading has-primary-color has-text-color has-link-color has-medium-font-size wp-elements-a020f763b2a19c378f9ad4b7fa837b61\">Use Built-In Layout Tools<\/h3>\n\n\n\n<p>Avoid using the spacebar or tab key for spacing. Instead, use the formatting features of Canvas or your document editor, like bullet points and columns, to help screen readers understand the layout properly.<\/p>\n\n\n\n<h3 class=\"wp-block-heading has-primary-color has-text-color has-link-color has-medium-font-size wp-elements-a915bdaf8e49c434eb5d1603e928574c\">Organize Lists and Information<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Use Bulleted or Numbered Lists<\/strong>\n<ul class=\"wp-block-list\">\n<li>Use the list tools available in Canvas or your document editor instead of manually typing numbers or dashes. This allows screen readers to announce the number of items in the list and their order.<\/li>\n\n\n\n<li><strong>Bulleted lists<\/strong> are great for items with no specific order. <strong>Numbered lists<\/strong> should be used when sequence matters.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Avoid Manually Creating Lists<\/strong>\n<ul class=\"wp-block-list\">\n<li>Manually typing out lists (e.g., using &#8220;-&#8221; or &#8220;1.&#8221;) can make it harder for screen readers to identify and properly interpret the list structure.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading has-primary-color has-text-color has-link-color has-medium-font-size wp-elements-39e75d2d5af7a0f622700ac1c94694f5\">Add Page Numbers to Longer Documents<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Include Page Numbers for Easier Navigation<\/strong>\n<ul class=\"wp-block-list\">\n<li>Page numbers help all readers, especially those with cognitive challenges, keep track of where they are in a document.<\/li>\n\n\n\n<li>Ensure that any document longer than a couple of pages has clear and consistent page numbering.<\/li>\n\n\n\n<li>Example: Use &#8220;Page 1 of 10&#8221; in the footer for a clear understanding of length and progress.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\t<\/div>\n\n<\/div>\n\n<\/div>\n\n\n\n<div class=\"wp-block-cover is-light h-auto mt-5\" style=\"min-height:50px;aspect-ratio:unset;\"><span aria-hidden=\"true\" class=\"wp-block-cover__background has-background-dim-100 has-background-dim\" style=\"background-color:#dedfe1\"><\/span><div class=\"wp-block-cover__inner-container has-global-padding is-layout-constrained wp-block-cover-is-layout-constrained\"><div class=\"wp-bootstrap-blocks-container container mb-2\">\n\t\n\n<h2 class=\"wp-block-heading mt-3 mb-4\">Examples of Do&#8217;s and Don&#8217;ts<\/h2>\n\n\n<div class=\"wp-bootstrap-blocks-row row\">\n\t\n\n<div class=\"col-12 col-md-6\">\n\t\t\t\n\n<h3 class=\"wp-block-heading has-medium-font-size\"><strong>Headings<\/strong><\/h3>\n\n\n\n<p class=\"mb-2\"><strong>Don\u2019t<\/strong>:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Make a section title bold and large without marking it as a heading.<\/li>\n\n\n\n<li>Example: &#8220;<strong>Module 1 Overview<\/strong>&#8221; (increased font size only).<\/li>\n<\/ul>\n\n\n\n<p class=\"mb-2\"><strong>Do<\/strong>:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use the heading function to mark it as <strong>H2<\/strong>.<\/li>\n\n\n\n<li>Example: Use the &#8220;Heading 2&#8221; style for &#8220;Module 1 Overview.&#8221;<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-medium-font-size\"><strong>Page Numbers<\/strong><\/h3>\n\n\n\n<p><strong>Don\u2019t<\/strong>: Forget to include page numbers in a 15-page syllabus.<\/p>\n\n\n\n<p><strong>Do<\/strong>: Include a footer that reads &#8220;Page X of Y&#8221; so students know how much material is left to review.<\/p>\n\n\t<\/div>\n\n\n\n<div class=\"col-12 col-md-6\">\n\t\t\t\n\n<h3 class=\"wp-block-heading has-medium-font-size\"><strong>Lists<\/strong><\/h3>\n\n\n\n<p class=\"mb-2\"><strong>Don\u2019t<\/strong>:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Manually type out a numbered list like this:<\/li>\n<\/ul>\n\n\n\n<p>1. Introduction<br>2. Objectives<br>3. Readings<\/p>\n\n\n\n<p class=\"mb-2\"><strong>Do<\/strong>:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use the numbered list function in your text editor.<\/li>\n\n\n\n<li>Example:\n<ol class=\"wp-block-list\">\n<li>Introduction<\/li>\n\n\n\n<li>Objectives<\/li>\n\n\n\n<li>Readings<\/li>\n<\/ol>\n<\/li>\n<\/ul>\n\n\t<\/div>\n\n<\/div>\n\n<\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-cover h-auto\" style=\"min-height:50px;aspect-ratio:unset;\"><span aria-hidden=\"true\" class=\"wp-block-cover__background has-primary-background-color has-background-dim-100 has-background-dim\"><\/span><div class=\"wp-block-cover__inner-container has-global-padding is-layout-constrained wp-block-cover-is-layout-constrained\"><div class=\"wp-bootstrap-blocks-container container mb-2\">\n\t\n\n<h2 class=\"wp-block-heading mt-3 mb-4 has-white-color has-text-color has-link-color wp-elements-e0d401102ecf89bfd5030e38ef499c78\">What Actions Can I Take Now?<\/h2>\n\n\n\n<p>It&#8217;s important to be proactive and intentional from the start to ensure your content is accessible. Here are some practical steps you can take now to make your documents and Canvas pages more accessible.<\/p>\n\n\n\n<h3 class=\"wp-block-heading has-medium-font-size\"><strong>Preventing Errors<\/strong><\/h3>\n\n\n\n<p>Following the recommendations above from the beginning will save you time in the long run by avoiding accessibility errors that may be harder to correct later. Consider accessibility as you plan your document. Start by outlining the structure of your content. Think about whether your headings make logical sense, and make sure each section flows well. Are the main topics and subtopics clearly organized? Does your content create a coherent path for readers? Thoughtful planning helps ensure that your headings and lists work properly for all learners, including those using screen readers.<\/p>\n\n\n\n<p>Also, use built-in formatting tools rather than creating visual styles manually. Tools such as headings, bullet points, and numbered lists are essential for structuring content in a way that assistive technologies can understand and communicate effectively. Taking the time to implement these elements properly as you create your content will prevent many accessibility errors from arising.<\/p>\n\n\n\n<h3 class=\"wp-block-heading has-medium-font-size\"><strong>Verification<\/strong><\/h3>\n\n\n\n<p>Once you&#8217;ve added headings and structured your content, it&#8217;s time to verify that everything works as intended. Use accessibility tools like the Canvas Accessibility Checker or Word&#8217;s Accessibility Checker. These tools are specifically designed to help identify potential issues and ensure that your content is accessible to everyone.<\/p>\n\n\n\n<p>For instance, run these tools to confirm that all heading levels are used appropriately and in the correct order. Avoid skipping levels, such as jumping from an H1 directly to an H3, unless the logic of your content clearly calls for it. Accessibility checkers will also help you identify whether your lists, images, and other elements are properly formatted for all readers. Verification should be a regular part of your content creation process to ensure that your documents meet accessibility standards.<\/p>\n\n<\/div>\n<\/div><\/div>\n\n\n<div class=\"wp-bootstrap-blocks-container container mb-2\">\n\t<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p> [&#8230;]<\/p>\n<p><a class=\"btn btn-secondary understrap-read-more-link\" href=\"https:\/\/www.umflint.edu\/accessibility\/guides\/structuring-your-documents\/\">Read More&#8230;<\/a><\/p>\n","protected":false},"author":38,"featured_media":0,"parent":95,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-77","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/77","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/users\/38"}],"replies":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/comments?post=77"}],"version-history":[{"count":8,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/77\/revisions"}],"predecessor-version":[{"id":258,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/77\/revisions\/258"}],"up":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/pages\/95"}],"wp:attachment":[{"href":"https:\/\/www.umflint.edu\/accessibility\/wp-json\/wp\/v2\/media?parent=77"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}