Frequently Asked Questions (FAQs)
The FAQs listed below are for UM-Flint faculty, staff and students, and include information on the university’s vaccination requirement. For additional information and FAQs for all University of Michigan campuses can be found here.
- Vaccination Information
- Reporting a COVID-19 Illness
- Face Covering Policy
- Working On Campus & Remotely
- Education & Classroom Operations
Who is required to be vaccinated against COVID-19?
All students, faculty and staff on the three U-M campuses, including Michigan Medicine are required to be vaccinated against COVID-19 and submit their vaccination information by Aug. 30.
- To report that you have received all doses of a vaccine series, submit information via the COVID-19 Vaccination Completed form.
- To report that you have received one dose of a two-dose vaccine series, submit information via the Partial COVID-19 Vaccination form.
Those individuals who request and are approved for a medical or religious exemption will be required to complete mandatory weekly COVID-19 testing and continue to mask while on campus.
Can I just agree to be tested weekly instead of getting a vaccination?
No, only those individuals who have been granted an exemption will be required to complete mandatory weekly COVID-19 testing and continue to mask while on campus.
What is the deadline to submit my vaccination information?
All students, faculty and staff on the three U-M campuses, including Michigan Medicine are required to be vaccinated and submit their vaccination information to the university no later than Aug. 30. This includes remote employees.
How do I submit my vaccination information (partial or complete)?
To report that you have received all doses of a vaccine series, submit information via the COVID-19 Vaccination Completed form.
To report that you have received one dose of a two-dose vaccine series, submit information via the Partial COVID-19 Vaccination form.
Contact the Campus COVID-19 Call Center if you need additional assistance submitting your information. The Call Center can be reached at 734-936-7000, Monday-Saturday 9 a.m.-10 p.m. and Sunday 9 a.m.-8 p.m.
What if I will not be fully vaccinated by the deadline?
Please schedule an appointment to begin your vaccination right away. There are many locations where free vaccinations are available so access should not be an issue.
Students who do not complete and report their vaccination status by Aug. 30 will be contacted by the Office of the Dean of Students. Employees who do not complete and report their vaccination status or do not have an approved exemption, by Aug. 30, will be contacted by Human Resources or EHS.
For all members of the U-M community, if you have received one dose of a vaccine series, submit the Partial COVID-19 Vaccination form to alert the university that your vaccination series is underway. Once you have completed your vaccination series, submit your full vaccination information here using the COVID-19 Vaccination Completed form.
How do I request an exemption for religious or medical purposes?
Here is the link to begin the exemption process, should you qualify for either a medical or religious exemption.
What happens if I do not comply?
Those who do not comply with this requirement and who have not been granted an exemption by Aug. 30 will first be asked to meet with a designated public health adviser who can address specific questions or concerns. Ultimately, non-compliant students, faculty and staff will be subject to appropriate campus disciplinary procedures. Check back for more updates.
Can I report to work or classes if I have only received one of two doses?
Yes. Individuals who are not fully vaccinated by Aug. 30 are required to complete weekly COVID-19 testing until they are fully vaccinated. The CDC and U-M consider individuals fully vaccinated two weeks after their second dose in a two-dose COVID-19 vaccine series, or two weeks after a single-dose vaccine.
Where can I get vaccinated?
UM-Flint is offering on campus vaccination clinics on August 12, August 26, September 2. More clinics are being evaluated. In the meantime, individuals can go to the Genesee County Health Department vaccination site to identify a clinic nearby. Additionally, individuals living outside Genesee County can go to MDHHS or CDC sites to locate a vaccine clinic nearby.
Can I continue to work from home if I choose not to get vaccinated?
No. Those who have not been granted an exemption by Aug. 30 will first be asked to meet with a designated public health adviser who can address specific questions or concerns. Ultimately, non-compliant students, faculty and staff will be subject to appropriate campus disciplinary procedures.
Am I required to get vaccinated if I’ve had COVID-19?
Yes. You are required to get vaccinated even if you’ve already had COVID-19. That’s because experts do not yet know how long you are protected from getting sick again after recovering from COVID-19. In addition, immunity as a result of infection (natural immunity) may only provide protection from the particular variant you were infected with, not from other strains.
What if I have recently been diagnosed with COVID-19 and am unable to be vaccinated before the deadline?
Contact the Campus COVID-19 Call Center for additional guidance. The Call Center can be reached at 734-936-7000, Monday-Saturday 9 a.m.-10 p.m. and Sunday 9 a.m.-8 p.m.
I work off campus (remote employee), do I need to comply?
Yes. Whether your work schedule is all remote, or partially remote, this vaccination policy is intended to keep the broader community safe.
I am a fully online student that lives out of state and in a fully online program, do I have to get the vaccine?
The University of Michigan encourages all students to help fight this pandemic by becoming vaccinated. UM-Flint has determined that students with fully online schedules, who are registered in only online or hyperflex (W or H) sections for Fall 2021, and who attest that they will not be present on campus property during the Fall semester are not subject to the vaccine mandate for the Fall semester only. Students must complete this form by August 23, 2021. All other students are required to be in compliance with UM Vaccine Policy by August 30, 2021. Students who will be on campus in Winter 2022 will be expected to be in compliance with the UM Vaccine Policy by the Winter 2022 semester.
I only take courses online and do not need to come to campus for any reason this semester, do I have to get the vaccine?
We have created a UM-Flint specific confirmation process for students with a fully online course schedule for Fall 2021. Please use this form to confirm your status as a fully online student.
What happens if I add an in-person class sometime during the semester?
Once you have made an alteration to your class schedule that includes an in-person class you must be in compliance with the mandatory vaccination policy.
I am an eligible online student but already completed a religious/medical exemption form. Do I also need to complete this form?
If you are not planning to come to campus or use on-campus resources at all in the Fall 2021 term due to your fully online course schedule you can fill out this form to confirm your fully online status.
Does the vaccine policy apply to third party vendors, guests, and visitors?
No, anyone visiting the campus that is not a faculty, staff, or a student of UM-Flint is not subject to this policy. Vendors, guests and visitors still need to complete the health screening and wear a face covering as required by the UM Face Covering Policy.
I am a tenant or renter in a UM-Flint property, am I required to get the vaccine?
No, this policy does not apply to tenants or renters of UM-Flint property. Tenants still need to complete the health screening and wear a face covering as required by the UM Face Covering Policy.
I am an international student and do not have access to the vaccine in my home country, what can I do?
U-M is offering temporary deferrals (i.e: a temporary postponement process) to individuals who intend to receive the COVID-19 vaccine but are unable to receive it in their country of origin or current location by the August 30, 2021 deadline. International students who meet this criteria may request a postponement and, if the request is approved, the individual will be required to arrive to campus with documentation of a negative COVID-19 test within the prior three (3) days, begin the COVID-19 vaccination process immediately, participate in weekly COVID-19 testing until they are fully vaccinated.
I am an international student, what must I do when I arrive to the United States?
International students who are vaccinated and verified by the University of Michigan must complete a COVID-19 test within 3-5 days upon arrival to the US.
International students who are unvaccinated must (1) complete a COVID-19 test within 3-5 days of arrival to the US. (2) must quarantine for 7 days (remain asymptomatic), and (3) must begin the vaccination process, or file for an exemption, by August 30, 2021.
These requirements are subject to change as public health conditions change.
I am an international student, how do I complete my testing when I enter the United States?
Students who arrive 3-5 days prior to August 26, 2021 can test during move-in. Please contact Kim Butka for information about how to sign-up for testing on August 26, 2021.
Students who cannot test on August 26, 2021 must secure their own arrival testing through a local drugstore. Only PCR nasal swab tests will fulfill this requirement. Arrival testing results should be reported to Kim Butka.
If I am vaccinated, am I entered to win one of the incentives?
Faculty, staff and students who are vaccinated, report their status through Wolverine Access and are verified automatically eligible to win one of the incentives. Report your status today! Vaccinated individuals can also enter the MiShotToWin sweepstakes to win daily $50,000 drawings or a $1-2 million dollar drawing from the State of Michigan.
If I am vaccinated, do I have to wear a face covering?
Yes. Except as otherwise allowed by this policy, U-M requires all students, staff, faculty, and visitors to wear a face covering that covers the mouth and nose when indoors on U-M property (including the Ann Arbor, Dearborn and Flint campuses as well as U-M controlled properties off campus) and when on U-M buses.
Are any specific programs requiring a vaccine in order to send students to off site learning locations?
UM-Ann Arbor is requiring vaccines for study abroad programs; this has not yet been determined at UM-Flint.
In addition to the UM vaccine requirement, some course work that requires placement in the community may require a student to be vaccinated in order to be placed at a site that has a mandate of a vaccine in place. This requirement will be communicated through program or clinical coordinators who place students in off site locations and those employees have a right to ask students for their verified vaccination information. Students who are not vaccinated may not be able to complete required internships/clinical placements which may delay graduation.
Students will be subject to the third party agency vaccine and face mask policies.
I have a class on campus next semester and I’m not vaccinated so I was wondering if I didn’t get the vaccination before school started would I still be able to attend class?
Yes, however it is important you get your first shot as soon as possible and submit the partial form. You can discuss possible remote options with your faculty members until you are fully vaccinated, but regardless of your vaccination status all people will wear face coverings in the classroom and it is your responsibility to physically distance yourself as much as possible.
Reporting COVID-19 Illness or Symptoms & Quarantining
Do I need to report if I am COVID-19 positive to the university?
Yes, this has not changed. If you are experiencing symptoms report it and stay home.For students click here and for Employees click here. Additionally, if your staff or a student reports this information to you, we ask that you inform them of the requirement to report and also complete the online form so our case management team is aware.
What happens if I receive a COVID-19 positive test and I have been on campus?
This has not changed. Stay home, report the positive result immediately using the online report forms.
For students click here and also notify your instructors. For Employees click here and also notify your supervisor. Additionally, if your staff or a student reports this information to you, we ask that you inform them of the requirement to report and also complete the online form so our case management team is aware.
If I am vaccinated, do I have to quarantine if I am exposed to a person who is COVID-19 positive?
You still need to report that you had an exposure using the online reporting forms. For students click here and for Employees click here.
However, the good news is that generally speaking you will not be required to quarantine if you have demonstrated that you are fully vaccinated and reported your vaccine status. You will need to quarantine until which time the university has had a chance to receive and verify your vaccine card. So you are encouraged to share that information early and avoid quarantine. Better yet, reduce your chances of becoming ill by getting the vaccine!
Will we continue to get reports of positive cases on campus by email?
No, we will post notifications of positive cases here, and we will continue to update the total positive cases on campus. People who are identified as close contacts will be contacted by the university or the county.
What happens if I am not able to attend class because of COVID-19 exposure?
First you stay home, second you must report the exposure as mentioned above. Students will need to notify their instructor(s) as soon as possible to discuss how to manage the class academic requirements while quarantining.
Who will contact me if I have been in a situation where I have been exposed to a person who tested positive for COVID-19?
If you are a student, either EHS staff member or a Case Manager will contact you.
If you are an employee, either EHS or HR will contact you.
If exposure occurred outside of the campus environment, you could be contacted by the local or state health department.
If I am traveling out of the country, do I need to quarantine upon my return before returning to school or work?
We are currently using the CDC guidelines, fully vaccinated people do not need to quarantine, but do need to get tested before returning to work or school. Unvaccinated people need to get tested and self-quarantine for 7 days before returning to work or school.
Do all faculty, staff, and students need to use the ReponsiBlue app for health screenings?
Yes, we recommend that all people coming to campus use the ResponsiBlue App screening before coming to campus every day. You may be asked to show the screening check at a variety of locations throughout the day.
Do guests need to use the ResponsiBlue app for health screening?
Yes, it is recommended that guests also use the app for their health screening, but if they do not have access to the app the questions for the health screening can be asked verbally.
Can my supervisor ask to see my ResponsiBlue vaccination status or health screening check?
Yes. Your supervisor will need to know how best to manage the work place setting. If you decide not to share that information, the supervisor will need to plan accordingly. This means that they will need to plan as if you are not vaccinated and require masking and physical distancing when you are in the workplace indoors and working near others. Please visit the vaccination policy for additional regulations.
Are face coverings required in public spaces on campus?
Except as otherwise allowed by this policy, U-M requires all students, staff, faculty, and visitors to wear a face covering that covers the mouth and nose when indoors on U-M property (including the Ann Arbor, Dearborn and Flint campuses as well as U-M controlled properties off campus) and when on U-M buses.
Are face coverings required in classrooms and labs?
Yes, face coverings are required at all times in classrooms, and laboratory spaces and where classes are in session at all times, regardless of the individual’s vaccination status.
Can the faculty member remove the face covering when lecturing if distancing is possible? (personal preference, and verified vaccination status required)
No, not at this time. We understand that this is particularly hard for hyperflex mode, it is difficult to wear a face covering and project sufficiently in large classrooms. There are microphones available for faculty to check out to enhance the volume and clarity of the individual in the lecture hall. These are available for check out from ITS through webcheckout.umflint.edu.
Are face coverings required when meeting individually with a colleague or student in a private office?
Yes, face coverings are required at all times unless otherwise permitted by the policy.
Are face coverings required for conducting research indoors in lab settings or while working with participants in human subjects research?
Yes, face coverings are required to conduct research inside buildings in labs and working with participants in human subjects research. All researchers are expected to maintain social distance. For updates see research reengagement.
Are face coverings required for performers or presenters on a stage?
Yes, face coverings are required at all times indoor settings regardless of the individual’s vaccination status.
Can I opt out from wearing a face covering in a classroom?
No one can opt out of wearing a face covering in a classroom or else where on campus at this time.
I am not medically able to wear a face covering. What can I do?
Students who want to make a medical exception request can use the Accommodation Request Form through Disability & Accessibility Student Services. Medical documentation will be required.
Faculty and staff who want to make a medical exception request need to contact Human Resources at email@example.com to submit appropriate documentation, including medical documentation, for review.
Are face coverings required at events and activities?
Yes, face coverings are required at all times unless otherwise permitted by the policy. Additional guidance can be found at Office of Conferences & Events website
What to do if an employee refuses to wear a face covering?
If they are in your classroom, office or meeting space, you can ask them to leave before you start your class or meeting.
There is a Google form for reporting non-compliance by students, faculty, and staff with face covering policies.
What can be done if a student refuses to wear a face covering?
If they are in your classroom, office or meeting space, you can ask them to leave before you start your class or meeting.
There is a Google form for reporting non-compliance by students, faculty, and staff with face covering policies.
Will disposable masks be available in the classroom cleaning kits for people who forget their face coverings? And what will the cleaning kits in general classrooms include?
Yes, a few extra masks will be available in the kits along with other cleaning/disinfectant spray and wipes for those who will want to wipe their work space before starting their class/lab.
Working On Campus & Remotely
What are expectations for faculty presence on campus in the fall?
There is no mandate for faculty presence on campus, however the expectation is that faculty participation and involvement in department activities is as it was pre-pandemic, though some of that participation may be different for different levels of faculty, instructional responsibilities, and vary by unit. This expectation may be different for faculty members who carry administrative responsibilities. Faculty should check with their Chair, Director or Dean’s office if you have questions.
What are the expectations for staff on campus in the fall?
Staff should work directly with their supervisor to determine the appropriate work schedule. Work plans for Fall have been submitted based on department operational needs while taking into consideration remote and flexible work options. The expectation is that all external facing offices have open doors M-F, 8-5 in order to be accessible to students and the community.
Should we be using our office common areas such as break rooms or kitchens?
Office, common areas and break room spaces can be used, but employees should be mindful of practicing physical distancing where possible and get into the habit of regularly cleaning up after themselves.
How do we determine how many people will be allowed to work in any particular space?
Based on the current guidance and the UM Vaccination Mandate, there will be no density restrictions on workspaces after August 2, 2021. However, unvaccinated individuals with exemptions to the policy will need to be masked and distanced from others in shared work spaces. This could end up reducing the number of individuals able to work in the shared space. This will continue to be evaluated and units will need to be flexible if or when these recommendations change to be more or less restrictive.
Can I work from home?
Deans and Directors are expected to submit work plans to their Vice Chancellor for approval. Once approved, the Deans and Directors are expected to work with their employees on a work schedule which may incorporate remote working up to 40% effort, based on department operational needs. If the employee’s work schedule includes 2 days or less off campus they must fill out the Flexible Work Agreement.
Any employee working more than 2 of the 5 days from home must complete a Remote Work Agreement.
Any remote work agreement (work scheduled of more than 2 days of remote work a week) must be approved by the area’s Vice Chancellor.
How do I attend a meeting if I’m working from home?
All meetings (where applicable) in Fall 2021, should have the option for participants to join remotely.
Should all meetings have remote participation options?
All meetings (where applicable) in Fall 2021, should have the option for participants to join remotely. Consider having an in-person host and an online host in order to facilitate an equitable meeting environment.
Will I be joining remote meetings from within my office?
Yes, it is likely that you will be attending some remote meetings from your personal work space or office.
Education & Classroom Operations
Will students be spaced out and able to maintain physical distance in classrooms like they were in Fall 2020?
Classrooms will be at pre-covid densities when we return to campus for Fall semester.
Are ITS computer labs available and do I have to maintain physical distance when sitting in a computer lab?
Yes they are open and space will be able to accommodate unvaccinated individuals that must be masked and physically distanced.
At this time, verified vaccinated individuals are not required to physically distance themselves indoors.
Those who are not vaccinated and have a valid exemption are currently required to mask and physically distance 6 feet when they are able to do so.
Where can one on one tutoring take place?
Choose wide open spaces if possible and both parties should don face coverings.
Will there be cleaning supplies in all general classrooms?
Yes, and the cleaning kit will include disposable masks in case a student forgets theirs.
What rooms have hyperflex technology available?
Classroom Services maintains a list of rooms capable of videoconferencing.
I need a microphone in order to teach in a large classroom with a face covering on, where do I get one?
There are microphones available for faculty to check out to enhance the volume and clarity of the individual in the lecture hall. These are available for check out from ITS through webcheckout.umflint.edu.
Should instructors take attendance? Or have a seating chart for contact tracing purposes?
It is recommended that faculty take attendance for many reasons including accurately reporting last date of attendance, completing drops for non-attendance and also for contact tracing purposes. Should a positive COVID case arise in your course, you will be asked to provide an accurate class list and general vicinity of where students were sitting and/or interacting.
Recommended Syllabus Language related to the current policies:
Face Covering Policy: (as of 8/11/21) The University of Michigan-Flint requires all participants in a classroom space, laboratory, or any class activity to wear an approved face covering that covers the nose and mouth at all times regardless of vaccination status. If you have difficulty communicating in a face covering or hearing me while I am wearing a face covering please let me know as soon as possible so that accomodations can be made. Face coverings can be briefly removed to eat or drink if permitted in the classroom. MDHHS Face Covering FAQ Consult the policy for more details and updates to the policy.
Vaccination Policy: (as of 7/30/21) Faculty, staff, and students are required to be fully vaccinated for COVID-19. Individuals must have completed, or received at least the initial dose of, the COVID-19 vaccination and submit their proof of vaccination information to U-M no later than August 30, 2021. U-M is providing exemptions to the vaccination requirement for medical or religious reasons.
Contact Tracing & Quarantine Policy: (as of 8/4/21) Should a student in this course contract COVID-19, they should report it immediately using this form. The UM-Flint Contact Tracing team will begin their process. Any person considered to be a close contact and not vaccinated will be required to quarantine for at least 10 days. Any verified vaccinated person does not have a requirement to quarantine. Students asked to quarantine should work with their faculty members to determine how they can continue course work remotely during the quarantine period. Should you display any symptoms at any time during the semester you should not come to campus and contact your faculty member immediately.
Hyperflex Operations: This course modality meets synchronously in a classroom while simultaneously allowing students to participate online. This mode allows for students to learn in the classroom or synchronously online. Faculty will teach in the classroom with some students physically present while the remaining students participate remotely. It is possible to participate in this mode without ever attending class on campus. All course materials and assessments should be delivered online to accommodate all students, and all interactions should be tailored to equally support the course outcomes. Faculty should include student collaboration, which can be accomplished with the many synchronous meeting tools available to the campus.
Will faculty be notified of who in their course is vaccinated or unvaccinated?
No, except in the case of a positive COVID-19 case within the course as it relates to the operations of contact tracing.
Will more classes move to online format?
The instructional method of currently scheduled classes will only change under extenuating circumstances to avoid disrupting schedules. We are currently at 54% online classes for the fall. As an institution, we will continue to offer more online classes than we have in the years prior to the pandemic to meet student demand. For clarity on the section types view this video.
If I am in an online synchronous class, can I “attend” that class while being on campus? For example sitting in the library or a study space.
Yes, you are welcomed to join your online courses from anywhere on campus that is conducive to your learning. Online doesn’t necessarily mean you are at home or off campus.
What are the expectations & guidelines for faculty to hold office hours?
Faculty should continue to offer students the opportunity to meet with them outside of class. These can take place remotely or face to face. We recommend that if you don’t feel comfortable meeting in a small office space, that you hold office hours in an open public space. All participants should be wearing a face covering during these meetings if they take place face to face.
Can a faculty member require additional PPE (i.e face shields) in a classroom setting because they feel more comfortable with it if the class activities do not require it?
No, any person could opt to don a face shield (they are available by request through EHS) for their own comfort level, but a faculty member cannot require face shields by all in the class unless the activities of the class demand the added mitigation level and have been discussed and approved by the Reopening Committee.