{"id":140,"date":"2023-07-07T14:24:43","date_gmt":"2023-07-07T14:24:43","guid":{"rendered":"https:\/\/www.umflint.edu\/disabilitysupportservices\/?page_id=140"},"modified":"2023-07-07T14:24:43","modified_gmt":"2023-07-07T14:24:43","slug":"event-accessibility","status":"publish","type":"page","link":"https:\/\/www.umflint.edu\/disabilitysupportservices\/event-accessibility\/","title":{"rendered":"Event Accessibility"},"content":{"rendered":"\n<div class=\"wp-block-umflint-templates umflint-template-default\"><div class=\"wp-block-umflint-jumbotron jumbotron jumbotron-fluid jumbotron-page mb-3\" style=\"background-color: rgb(4, 36, 73);\">\n    <div class=\"container\">\n\n<h1 class=\"wp-block-heading has-secondary-color has-text-color\">Event Accessibility<\/h1>\n\n<\/div>\n    <img decoding=\"async\" class=\"jumbotron-image\" src=\"https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.Pavilion.jpg\" srcset=\"https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.Pavilion.jpg 2560w, https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.Pavilion-300x234.jpg 300w, https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.Pavilion-1024x800.jpg 1024w, https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.Pavilion-768x600.jpg 768w, https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.Pavilion-1536x1200.jpg 1536w, https:\/\/www-s3.umflint.edu\/wp\/uploads\/2020\/08\/Blue.Pavilion-2048x1600.jpg 2048w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" alt=\"\" \/>\n    <\/div>\n\n<div class=\"wp-bootstrap-blocks-container container mb-2\">\n\t\n<div class=\"wp-bootstrap-blocks-row row\">\n\t\n\n<div class=\"col-12 col-md-3\">\n\t\t\t\n<button class=\"btn btn-section w-100 px-0 wp-menu-block-toggle mobile-nav-toggle d-none\" data-target=\"wp-menu-block-side-menu\">\n          <span class=\"h-100 mr-3 mt-1 d-block mobile-nav-icon\" aria-hidden=\"true\">\n\t\t\t<span class=\"mb-1 transition bg-dark d-block mobile-nav-icon-line\"><\/span>\n\t\t\t<span class=\"mb-1 transition bg-dark d-block mobile-nav-icon-line\"><\/span>\n\t\t\t<span class=\"mb-1 transition bg-dark d-block mobile-nav-icon-line\"><\/span>\n\t\t  <\/span>\n          Disability &amp; Accessibility Support Services<\/button><nav id=\"wp-menu-block-side-menu\" class=\"wp-menu-block sidebar-nav wp-block-umflint-menu-block\"><div class=\"nav-sidebar-title-container\">\n                <div class=\"nav-sidebar-title\"><a href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\">Disability &amp; Accessibility Support Services<\/a><\/div>\n                <a class=\"nav-sidebar-title-close\" href=\"#\" data-target=\"side-menu\" aria-label=\"Close\" aria-expanded=\"false\">\n                    <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"100%\" height=\"50\" fill=\"currentColor\" viewBox=\"0 0 24 24\">\n                        <title>close<\/title><path d=\"M19,6.41L17.59,5L12,10.59L6.41,5L5,6.41L10.59,12L5,17.59L6.41,19L12,13.41L17.59,19L19,17.59L13.41,12L19,6.41Z\" \/>\n                    <\/svg>\n\t\t\t\t<\/a>\n            <\/div><ul id=\"menu-side-menu\" class=\"menu nav nav-sidebar flex-column\"><li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-102\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-102 nav-item\"><a title=\"Mission and Vision\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/mission-and-vision\/\" class=\"nav-link\">Mission and Vision<\/a><\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-108\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-108 nav-item\"><a title=\"Confidentiality\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/confidentiality\/\" class=\"nav-link\">Confidentiality<\/a><\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-144\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-144 nav-item\"><a title=\"Resources\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/resources\/\" class=\"nav-link\">Resources<\/a>\n<ul class=\"subitems-menu\" >\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-227\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-227 nav-item\"><a title=\"Accommodate\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/accommodate\/\" class=\"nav-link\">Accommodate<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-119\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-119 nav-item\"><a title=\"Animals on Campus\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/animals-on-campus\/\" class=\"nav-link\">Animals on Campus<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-53\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-53 nav-item\"><a title=\"Emotional Support Animals\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/emotional-support-animals\/\" class=\"nav-link\">Emotional Support Animals<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-126\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-126 nav-item\"><a title=\"Service Animals\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/service-animals\/\" class=\"nav-link\">Service Animals<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-56\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-56 nav-item\"><a title=\"Assistive Technology\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/assistive-technology\/\" class=\"nav-link\">Assistive Technology<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-111\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-111 nav-item\"><a title=\"Documentation Guidelines\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/documentation-guidelines\/\" class=\"nav-link\">Documentation Guidelines<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-135\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-135 nav-item\"><a title=\"Grievance Policy and Procedures\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/grievance\/\" class=\"nav-link\">Grievance Policy and Procedures<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-247\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-247 nav-item\"><a title=\"Scholarship Opportunities\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/scholarships\/\" class=\"nav-link\">Scholarship Opportunities<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-138\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-138 nav-item\"><a title=\"Statement on Language\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/statement-on-language\/\" class=\"nav-link\">Statement on Language<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-250\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-250 nav-item\"><a title=\"Support Coaching\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/support-coaching\/\" class=\"nav-link\">Support Coaching<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-50\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-50 nav-item\"><a title=\"Transitioning to College\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/transitioning-to-college\/\" class=\"nav-link\">Transitioning to College<\/a><\/li>\n<\/ul>\n<\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-241\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-241 nav-item\"><a title=\"Requesting Accommodations\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/accommodations\/\" class=\"nav-link\">Requesting Accommodations<\/a>\n<ul class=\"subitems-menu\" >\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-132\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-132 nav-item\"><a title=\"Testing Accommodations\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/testing-accommodations\/\" class=\"nav-link\">Testing Accommodations<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-114\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-114 nav-item\"><a title=\"Disability &amp; Reasonable Accommodations\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/disability-reasonable-accommodations\/\" class=\"nav-link\">Disability &amp; Reasonable Accommodations<\/a><\/li>\n<\/ul>\n<\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-141\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-141 nav-item\"><a title=\"Event Accessibility\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/event-accessibility\/\" class=\"nav-link\">Event Accessibility<\/a><\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-151\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-151 nav-item\"><a title=\"Campus Climate Support\" href=\"https:\/\/www.umflint.edu\/ccs\/\" class=\"nav-link\">Campus Climate Support<\/a><\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-14\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-14 nav-item\"><a title=\"Division of Student Affairs\" href=\"https:\/\/www.umflint.edu\/dsa\/\" class=\"nav-link\">Division of Student Affairs<\/a><\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-9\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-9 nav-item\"><a title=\"Contact Us\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/contact-us\/\" class=\"nav-link\">Contact Us<\/a><\/li>\n<\/ul><\/nav>\n\t<\/div>\n\n\n\n<div class=\"col-12 col-md-9\">\n\t\t\t\n<nav aria-label=\"breadcrumb\"><ol class=\"breadcrumb mb-3\"><li class=\"breadcrumb-item\"><a href=\"\/\">Home<\/a><\/li><li class=\"breadcrumb-item\"><a href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\">Disability &amp; Accessibility Support Services<\/a><\/li><li class=\"breadcrumb-item active\" aria-current=\"page\">Event Accessibility<\/li><\/ol><\/nav>\n\n\n<p>The University of Michigan-Flint hosts a robust schedule of student and community events. Ensuring individuals with disabilities are included is a priority of the institution. This page guides event organizers in ensuring your event is as inclusive as possible.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Marketing<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>When sending an email, avoid only sending images. Although it may look nice, individuals who are blind, or have a reading disability, access their emails using text-to-speech software. Often, this software cannot access text within images. Always include the same information in text form, or provide a link to a web page with all the event information.<\/li>\n\n\n\n<li>Use a sans-serif font of at least 14 point.<\/li>\n\n\n\n<li>Make sure you have good color contrast. Dark lettering on a dark background will not be visible to many.<\/li>\n\n\n\n<li>Some individuals have allergies or sensitivity to scents and certain chemicals. Consider making your event scent-free and ask attendees in marketing materials to refrain from wearing heavy colognes, perfumes, or other scents.<\/li>\n\n\n\n<li>Include an access statement to let individuals needing accommodations know who to contact. A sample access statement is below:<\/li>\n<\/ul>\n\n\n\n<p>For further information on sending accessible marketing messages, see the&nbsp;<a href=\"https:\/\/docs.google.com\/document\/d\/1aCmbQNxpGQ7u4tbJI4Uvwkm6BOfoc2W5kD-FBm0UyLs\/edit?usp=sharing\" target=\"_blank\" rel=\"noreferrer noopener\">Happenings &amp; Events Guidelines and Best Practices.<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Sample Access Statement:<\/h3>\n\n\n\n<p>\u201cIf you are an individual with a disability and need accommodations, please contact (name, phone number, email)\u201d. This should be the event coordinator.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Presentation Materials<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If you have a speaker who has a PowerPoint presentation, ask them to provide a copy beforehand. Individuals with low vision can follow the presentation on their own device.<\/li>\n\n\n\n<li>Any electronic materials used should be accessible to text-to-speech software. Many times, image files and PDF\u2019s can be problematic. For more information on making accessible electronic files, see the&nbsp;<a rel=\"noreferrer noopener\" href=\"https:\/\/accessibility.umich.edu\/\" target=\"_blank\">University of Michigan Accessibility Website<\/a>.<\/li>\n\n\n\n<li>Ensure captions and audio descriptions are available if you are showing a video.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Event Location<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>When planning seating, remember that you may have attendees who use wheelchairs or other mobility devices. Accessible seating locations should be placed throughout so they have the same choice of seating as attendees who do not use mobility devices.<\/li>\n\n\n\n<li>Keep in mind you may have attendees who have service animals. The service animal will need water and a location to relieve themselves. Make sure you know where those locations will be. (Providing a water bowl for all events is a great way to promote inclusion!)<\/li>\n\n\n\n<li>Ensure any pathways are wide enough to allow for easy traffic flow and avoid bottlenecks.<\/li>\n\n\n\n<li>Make sure printing on displays is large and easily visible.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">During Presentations<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Always use a microphone! You may have a loud voice, but individuals who are deaf or hard of hearing may still be unable to hear you. If you have a Q &amp; A session, have a separate microphone available for questions. If that is not possible, the speaker should repeat the question before answering.<\/li>\n\n\n\n<li>Speakers should face the audience and introduce themselves. A brief description of their appearance is also helpful for individuals with visual impairments.<\/li>\n\n\n\n<li>If you have an American Sign Language Interpreter or CART Transcription, make sure it is visible to the audience. Depending on the size of your event, please consider providing this service whether or not it is requested beforehand.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Interpreters and Captioning<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Both ASL interpreting and CART (Communication Access Real-Time) services should be available for all events. Cost for these should be added to the event budget.<\/li>\n\n\n\n<li>Automated captioning tools are available, but still have concerns about accuracy. They may be sufficient in some situations, such as small or one-on-one meetings, but should be avoided for large events.<\/li>\n\n\n\n<li>The U-M National Center for Institutional Diversity (NCID) has created a\u00a0<a rel=\"noreferrer noopener\" href=\"https:\/\/docs.google.com\/spreadsheets\/d\/1mYekltM59rGSso979b3PBShXkV2m134GckTR0zuFaO0\/edit#gid=0\" target=\"_blank\">Shared ASL\/CART Services<\/a>\u00a0spreadsheet which can help select a provider<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Parking and Transportation<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Know where the closest disabled parking is and ensure the path to and from it is clear.<\/li>\n\n\n\n<li>If it has recently snowed, make sure paths are clear of snow and ice.<\/li>\n\n\n\n<li>If you are transporting people from one place to another (including field trips), make sure the transportation you use is wheelchair accessible.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Food and Drink<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>For people with food allergies and dietary restrictions, ensure a list of ingredients used to prepare the food is available.<\/li>\n\n\n\n<li>If you are using a registration form, include an option for attendees to report dietary needs and have options available for them.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Emergency Planning<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Ensure exits are clearly marked and emergency signals have audio and visual signaling.<\/li>\n\n\n\n<li>Know where the areas of refuge are. If an individual is unable to get out in an emergency situation, know where they should go and contact DPS.<\/li>\n<\/ul>\n\n\t<\/div>\n\n<\/div>\n\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p> [&#8230;]<\/p>\n<p><a class=\"btn btn-secondary understrap-read-more-link\" href=\"https:\/\/www.umflint.edu\/disabilitysupportservices\/event-accessibility\/\">Read More&#8230;<\/a><\/p>\n","protected":false},"author":38,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-140","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.umflint.edu\/disabilitysupportservices\/wp-json\/wp\/v2\/pages\/140","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.umflint.edu\/disabilitysupportservices\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.umflint.edu\/disabilitysupportservices\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/disabilitysupportservices\/wp-json\/wp\/v2\/users\/38"}],"replies":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/disabilitysupportservices\/wp-json\/wp\/v2\/comments?post=140"}],"version-history":[{"count":1,"href":"https:\/\/www.umflint.edu\/disabilitysupportservices\/wp-json\/wp\/v2\/pages\/140\/revisions"}],"predecessor-version":[{"id":142,"href":"https:\/\/www.umflint.edu\/disabilitysupportservices\/wp-json\/wp\/v2\/pages\/140\/revisions\/142"}],"wp:attachment":[{"href":"https:\/\/www.umflint.edu\/disabilitysupportservices\/wp-json\/wp\/v2\/media?parent=140"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}