Planning an event? Event and Building Services provides event services to all customer types. Below you will find information for student club organizations, UM-Flint departments, UM-Flint alumni and the general public.

General Public

Let Event & Building Services assist you!  

Host your personal, business, or special event at the University of Michigan-Flint.  UM-Flint is the perfect setting for special events, conferences, seminars, private & public celebrations, and weddings.  Below you will find information on event policies, rental facilities, equipment rental, bar and catering services  For more information, please click here to contact Event & Building Services.

Rental facilities

For availability and rental rates for the locations above, please contact Event & Building Services.

General Guidelines
  • All event spaces must be scheduled through Event & Building Services (EBS). A signed rental agreement is required before a room/space is confirmed. Renters may only use rooms/space they have reserved on the rental agreement.
  • A security deposit is required and is in addition to the rental fees. Security deposit will be refunded within 45 days of the event provided no damage has been done to the premises and rental fees have been paid in full.
  • All fees must be paid in advance of the event. One half of the rental fees are due 180 days prior to the event. The balance of the rental fees are due 30 days prior to the event.
  • Failure to meet payment schedule may cause cancellation of event and forfeiture of security deposit and/or rental fees.
  • User shall not have the right to assign or transfer the agreement or to sublet any or part of the premises.
  • User is responsible for all areas of the University of Michigan-Flint used during the event including damage caused by you, your guests, employees, independent contractors or agents.
  • Willful or careless damage to university property or equipment may necessitate a replacement and/or repair charge. 

  • User agrees to indemnify hold harmless the University and its Board of Regents, employees, and agents from any claim for bodily injury or property damage which may be asserted against one or all of them by the Users or the User’s guests and invitees arising out of the event.

  • A tentative reservation may be held for 14 days.  Security deposit and signed rental agreement are required to confirm reservation.  Rental fees are outlined on rental agreement.
  • If a cancellation is more than 180 days before the event, then the security deposit is forfeited. If a cancellation is less than 180 days before the event, the security deposit and pre-paid rental fees are forfeited.
  • In the event that the rented premises are destroyed or damaged in any way, or conditions exist beyond the control of the University of Michigan-Flint, the agreement may be terminated and all deposits and/or rental fees returned.   
  • Renters and representatives shall abide by all University and EBS policies, regulations, and guidelines, including all local, state and federal laws.  The renter is responsible for the actions of all participants. Violation of any University or EBS policy may result in civil or criminal charges. EBS reserves the right to approve all reservations.
  • An event planning meeting is required with EBS, outlining event details and room setup.
  • All event plans including external entertainment vendors must be approved in advance by EBS.  Some event vendors may be required to have proof of liability insurance depending on the nature of the entertainment.
  • A timeline for set up and teardown including all vendors must be coordinated with EBS at least 14 days in advance.
  • If an event has vendor tables or booths a list of vendors and items they will be selling must be given to EBS at least 14 days in advance.
  • Rental rates are based on four hour increments.  Facility hours will be the basis for determining rental rates, including outdoor locations.  Events scheduled after facility hours or during holiday periods may incur additional fees.
  • EBS offers a wide variety of audio/visual and other equipment available at an additional charge. Equipment requests are subject to availability and must be made at least 21 days prior to the event.
  • All decorating plans (inside or outside) must be approved in advance by EBS.
    • Pins, tacks, or any piercing mechanism is prohibited from use in any reservable room, on tables, chairs, walls or ceiling as well as on equipment.
    • Hanging anything on the walls of event spaces is strictly prohibited. A fee will be assessed and charged to the customer if there is any damage to the wall.
    • The use of confetti, rice, tinsel, glitter, etc. is prohibited. 
    • Items may not be attached to light fixtures, sprinkler heads, woodwork, window treatments or any wall.
    • Open flames and burning of incense is prohibited including candles. LED candles are allowed. 
    • Doorways, hallways, corridors, staircases and fire exits cannot be blocked or obstructed at any time.
    • All electrical cords must be appropriately secured to the floor.  EBS must approve methods of securing cords.
    • The use of any type of balloon is strictly prohibited.
  • The University may require Department of Public Safety (DPS) officers to be present at an event.  The number of DPS personnel and fees will be determined by DPS.
  • The University of Michigan-Flint is a smoke-free campus. Smoking is not permitted on University property.
    bar Service
    caterING

    Picasso Restaurant Group is UM-Flint's exclusive catererContact Picasso Restaurant Group directly for all of your catering needs. 

    Parking
    • Parking ramps and lots are available for rent, contact EBS for details. 
    • Parking for Northbank Center (NBC) is available in the attached structure with limited availability during business hours at a cost per vehicle. Limited free remote parking is available. 
    • Buses that unload and remain on campus during events can park at the William S. White Building Parking Lot R, located on the corner of Saginaw St. and Robert T. Longway Blvd.
    • Handicap parking is available on campus, for more information contact the Department of Public Safety: 810-762-3333.

    distribution & material tables
    • Distribution Tables are available for rent by contacting EBS.
    • Distribution of flyers or products, or solicitation of any kind, for any purpose, is not permitted unless the group or individual rents a distribution table for these purposes.
    • The University reserves the right to review all services and materials prior to the scheduled date. 
    • Products and/or materials that are distributed from rented tables must not conflict with campus policy.  The possibility of a policy conflict must be determined in advance. If the policy conflict is discovered after the renter is using the table, then the renter may be asked to vacate the premises.
    • Any group wishing to use the University logo in promotional material must receive written approval through University Communications & Marketing.  A draft of the promotional material must also be shared with University Communications & Marketing  prior to printing and/or production.  
    Links for additional university policies and michigan laws

     

    Departments

     

    The Office of Event and Building Services (EBS) manages event spaces for the Univeristy of Michigan-Flint campus.  Designated areas in the Harding Mott University Center (UCEN), Riverfront Banquet Center (RF), University Pavilion (UPAV), Northbank Center (NBC), William S. White Building (WSW), Murchie Science Building (MSB), French Hall (FH) and certain external areas are available for meetings, activities, and events.  The following policies and procedures apply:

    General Guidelines
    • Facilities are reserved in the order in which requests are received, with consideration given to the size of the group and available space.
    • All rates, when applicable, are based on 4 hours of continuous use and will be charged on a per-business-day basis. Regular facility hours will be the basis for determining a business day.
    • Events scheduled beyond regular building hours will be assessed additional staffing fees.
    • Events wishing to be scheduled during normally closed periods must be discussed in advance with EBS.
    • Person making the reservation or contact person and their representatives must abide by all University and EBS policies, regulations, guidelines, and all local, state and federal laws.
    • Willful or careless damage to University property or equipment shall necessitate a replacement and/or repair charge.  The user is responsible for the actions of all participants.
    • EBS reserves the right to make exceptions and/or additions to any reservation policy.
    • All facilities and grounds of The University of Michigan-Flint (UM-Flint) campus are smoke free.
    • Departments and Recognized Student Organizations (RSO), who violate any part of the event planning guidelines, may be sanctioned up to and including loss of scheduling privileges.
    • All Student Government Election events must be booked by Student Involvement and Leadership.
    • EBS easels are for events only and cannot be used outside of event spaces.
    • Gaming Events/Raffles
    • Minors on Campus
    Scheduling and Room Set up information
    • Request for one-time use of classrooms can be made by contacting EBS.  Requests for classrooms are not accepted online.  Classroom requests cannot be confirmed until two weeks after the start of the semester.
    • Users may only use rooms they have reserved and after a confirmation has been received.  A confirmation is provided with every confirmed reservation.  It is the responsibility of the contact person to review the confirmation for accuracy. 
    • Events involving arts and crafts may only be scheduled in approved spaces.
    • Reservations for special events (banquets, dances, etc.) with attendance of 100 or more must be confirmed no less than 48 hours prior to the event. Events with large attendance (over 100) or with non-standard arrangements will require a planning meeting with an EBS staff member. Room setup details for these events must be established at least seven days prior to the event.
    • Room setup details for any events that are coordinated with EBS with less than 48 hours notice will be assessed a minimum $25 late fee. 
    • Equipment and/or audio visual equipment added or changed less than 48 hours before the scheduled start time of an event will be subject to additional set up charges.
    • Any equipment that is delivered to spaces other than EBS designated spaces will be charged an additional fee.
    • A timeline of set up and teardown time including vendors and caterers must be given to EBS at least 14 days in advance.
    • Any event on a special day or holiday weekend will be charged a premium room rental rate.
    • Any event with distribution tables or vendor booths, a list of vendors and what they will be selling must be given to EBS in advance.
    university departments
    • Departments are required to provide a shortcode when booking an event.
    • By submitting your request for service, you agree that you have obtained the required permission and authorization to use the chartfield/shortcode for billing purposes.  If you are unsure of your authorization, please check with your Dean or Director prior to placing your request for service.
    • Departments may schedule events up to two years in advance. Any requests that go beyond two years must receive approval from EBS before the space is reserved.
    • An email will come to the Reservationist in EBS to approve the request and you will be notified by email when approved.
    event rate

    Recognized Student Organizations (RSO) and University departments may schedule and use certain space free of charge if all of the following criteria are met:

    • The University department or RSO is the sole sponsor and host of the event.
    • There is no revenue generated or fees involved or when all revenue is donated to one or more scholarships or charities or the event is a fundraiser where all revenue goes to the RSO.
    • The event will support the mission of the University department or RSO.
    • The event is not held in the NBC Grand Ballroom or the Riverfront Conference Center. Current room rental rates for departments and RSO’s will apply.
    charity drives

    The University Center does not allow money collections and will not assume liability for items stolen from drop boxes.  Drop boxes must be neat in appearance with their function and the sponsoring organization clearly stated. Pick-ups occur regularly so as to minimize theft and prevent overflow. Charity Drives may last a maximum of two weeks.

    Cancellations
    • 48 hours advance notice is required to cancel a reserved space.  Cancellations made less than 48 hours will result in a fee of $25 per room.
    • If cancellation occurs after a multi-function space has been set (Grand Ballroom, Happenings, Kiva, Lobbies, Michigan Rooms, Park Place, Saginaw Room, Room 701, Tuscola Rooms, etc.), a minimum fee of $25 per room will be assessed.
    • Cancellations must be made by emailing or calling EBS. EBS will send a confirmation of cancellation.
    no shows
    • “No Show” is when space is reserved and the group does not meet and the room is not cancelled per the cancellation guidelines.
    • If a “no show” occurs the following fees will apply:
    • One or two occurrences in a semester, a minimum fee of $25 per room will be assessed.
    • Three or four occurrences in a semester, a minimum fee of $50 per room will be assessed.
    • Five or more occurrences in a semester, a minimum fee of $75 per room will be assessed.

      room cleaning and condition
      • The group is responsible for removing their items upon completion of their event. A $50 fee will be assessed to any event that items are stored without EBS prior approval.   
      • A minimum of $200 per event space will be charged for event spaces requiring beyond normal cleaning time and/or equipment being moved from its normal location.
      • Additional trash cans can be made available upon request.
      Audio/Visual Equipment
      • A/V equipment requests are subject to availability.
      • A/V requests should be made a minimum of 48 hours in advance of the event. 
      • EBS may refer departments to external vendors based on A/V needs and requirements.
      • A/V cannot be used or delivered in any classroom spaces.
      • EBS A/V equipment used outside designated conference spaces will require staff to deliver and recover.  The user will be responsible for delivery charges and a possible per-hour fee for staffing when necessary.
      • An A/V technician must be requested at least 2 weeks in advance

      distribution tables/material and product distribution
      • Solicitation of any kind, for any purpose, is not permitted within the buildings of UM-Flint.  Examples of solicitation would include, but is not limited to, the distribution of sample products handing out marketing materials (except handbills approved by SIL), asking for petition signatures, and other similar activities.
      • For permission to solicit for any purpose outside on the UM-Flint campus, contact DPS to seek permission.
      • Tables must be staffed by the student organization or department.
      • Approaching passerby or other active solicitation is strictly forbidden. Users must remain behind their tables.
      • Products and/or materials may be distributed from reserved tables; however it must not conflict with campus policy.  EBS must approve goods and services that are to be sold or distributed.  No products or services may be sold or distributed which duplicates or is similar to those sold by any on-site business operation.  EBS will make the determination if there is a conflict.
      • A distribution table cannot be linen/skirted. If a group would like a cover they can rent a navy table blanket from EBS for $6.
      Animals
      • The UCEN and the UPAV are considered food service locations.  Animals and pets cannot be in these buildings without permission from EBS in advance of an event. Service animals are allowed.  Service animals must be certified and have the proper identification.
      Decorating
      • All decorating plans (inside or outside) must be approved in advance by EBS.
      • Pins, tacks, or any piercing mechanism is prohibited from use in any meeting room, on tables, chairs, walls or ceiling as well as on equipment.
      • The use of confetti, rice, tinsel, glitter etc. is prohibited. If found, there is an automatic $200 cleaning fee. This fee will be assessed to the security deposit.
      • Items may not be attached to light fixtures, sprinkler heads, woodwork, window treatments or any wall.
      • Open flames and burning of incense is prohibited this includes candles. LED candles are allowed.
      • Doorways, hallways, corridors, staircases and fire exits cannot be blocked or obstructed at any time.
      • All electrical cords must be gaffe taped to the floor.
      • The use of any type of balloon is strictly prohibited.
      Bar Service
      caterer

      Picasso Restaurant Group is UM-Flint's exclusive catererContact Picasso Restuarant Group directly for all of your catering needs.  For more information, visit their website here.

      Handicap Parking
      • Guests who need handicap parking while on campus must obtain a University of Michigan-Flint Handicap Parking Permit from the Department of Public Safety.  The UM-Flint handicap parking permit, State of Michigan disability plate and/or handicap hang tag must be properly displayed in the vehicle.  Parking at Northbank Center and Riverfront are excluded from this requirement.  Department of Public Safety: 810-762-3333
      Parking
      • In addition to the ramp rental fee, the UPAV Parking ramp rental will include a Department of Public Safety (DPS) charge of $32/hr.
      • Parking for NBC is available in the attached parking deck.  Only limited parking is available during regular business hours at $5 per vehicle; limited free remote parking is available.  The parking ramp, when available, may be rented for an additional fee.
      • Busses that unload and are remaining on campus during events can park in the WSW parking Lot R located on the corner of Saginaw Street and Robert T. Longway Blvd.
      Security
      • The University may require Department of Public Safety (DPS) officers to be present at an event.  The number of DPS personnel will be determined by DPS. Additional fees may apply.
      • NBC safety fees will be charged for events held outside of regular business hours.

      Student Organizations

      The Office of Event and Building Services (EBS) manages event spaces for the Univeristy of Michigan-Flint campus.  Designated areas in the Harding Mott University Center (UCEN), Riverfront Banquet Center (RF), University Pavilion (UPAV), Northbank Center (NBC), William S. White Building (WSW), Murchie Science Building (MSB), French Hall (FH) and certain external areas are available for meetings, activities, and events.  The following policies and procedures apply:

      General Guidelines
      • Facilities are reserved in the order in which requests are received, with consideration given to the size of the group and available space.
      • All rates, when applicable, are based on 4 hours of continuous use and will be charged on a per-business-day basis. Regular facility hours will be the basis for determining a business day.
      • Events scheduled beyond regular building hours will be assessed additional staffing fees.
      • Events wishing to be scheduled during normally closed periods must be discussed in advance with EBS.
      • Person making the reservation or contact person and their representatives must abide by all University and EBS policies, regulations, guidelines, and all local, state and federal laws.
      • Willful or careless damage to University property or equipment shall necessitate a replacement and/or repair charge.  The user is responsible for the actions of all participants.
      • EBS reserves the right to make exceptions and/or additions to any reservation policy.
      • All facilities and grounds of The University of Michigan-Flint (UM-Flint) campus are smoke free.
      • Departments and Recognized Student Organizations (RSO), who violate any part of the event planning guidelines, may be sanctioned up to and including loss of scheduling privileges.
      • All Student Government Election events must be booked by Student Involvement and Leadership.
      • EBS easels are for events only and cannot be used outside of event spaces.
      • Gaming Events/Raffles
      • Minors on Campus
      Scheduling and Room Set up information
      • Request for one-time use of classrooms can be made by contacting EBS.  Requests for classrooms are not accepted online.  Classroom requests cannot be confirmed until two weeks after the start of the semester.
      • Users may only use rooms they have reserved and after a confirmation has been received.  A confirmation is provided with every confirmed reservation.  It is the responsibility of the contact person to review the confirmation for accuracy. 
      • Events involving arts and crafts may only be scheduled in approved spaces.
      • Reservations for special events (banquets, dances, etc.) with attendance of 100 or more must be confirmed no less than 48 hours prior to the event. Events with large attendance (over 100) or with non-standard arrangements will require a planning meeting with an EBS staff member. Room setup details for these events must be established at least seven days prior to the event.
      • Room setup details for any events that are coordinated with EBS with less than 48 hours notice will be assessed a minimum $25 late fee. 
      • Equipment and/or audio visual equipment added or changed less than 48 hours before the scheduled start time of an event will be subject to additional set up charges.
      • Any equipment that is delivered to spaces other than EBS designated spaces will be charged an additional fee.
      • A timeline of set up and teardown time including vendors and caterers must be given to EBS at least 14 days in advance.
      • Any event on a special day or holiday weekend will be charged a premium room rental rate.
      • Any event with distribution tables or vendor booths, a list of vendors and what they will be selling must be given to EBS in advance.
      recognized student organizations
      • RSOs must be approved and registered with the Office of Student Involvement & Leadership (SIL).  SIL provides EBS with a list of up to 3 authorized signers for each RSO.  Those authorized signers will be required to meet with EBS for an orientation prior to making any reservations.  During the orientation, policies and procedures outlined in this document will be discussed and the student will sign an agreement for the semester.  No requests will be accepted until this orientation is complete and the agreement is signed.
      • Only approved signers can book events. RSO advisors cannot book events for RSOs.
      • RSOs must have an active account through SIL with adequate funds to cover event expenses.  It is the responsibility of the RSO to provide SIL with a copy of their confirmation prior to the date of the event.
      • For events determined to be of higher risk, the RSOs must provide to the University a certificate of insurance evidencing general liability insurance ($1 million per occurrence/$2 million annual aggregate) and naming the “Regents of the University of Michigan” as additional insured.  Examples of higher risk events are organized races or walks through campus, inflatable activities, and other events where injuries are more likely to occur.
      • RSO’s may schedule events up to two years in advance. Any requests that go beyond two years must receive approval from EBS before the space is reserved.
      event rate

      Recognized Student Organizations (RSO) and University departments may schedule and use certain space free of charge if all of the following criteria are met:

      • The University department or RSO is the sole sponsor and host of the event.
      • There is no revenue generated or fees involved or when all revenue is donated to one or more scholarships or charities or the event is a fundraiser where all revenue goes to the RSO.
      • The event will support the mission of the University department or RSO.
      • The event is not held in the NBC Grand Ballroom or the Riverfront Conference Center. Current room rental rates for departments and RSO’s will apply.
      charity drives

      The University Center does not allow money collections and will not assume liability for items stolen from drop boxes.  Drop boxes must be neat in appearance with their function and the sponsoring organization clearly stated. Pick-ups occur regularly so as to minimize theft and prevent overflow. Charity Drives may last a maximum of two weeks.

      Cancellations
      • 48 hours advance notice is required to cancel a reserved space.  Cancellations made less than 48 hours will result in a fee of $25 per room.
      • If cancellation occurs after a multi-function space has been set (Grand Ballroom, Happenings, Kiva, Lobbies, Michigan Rooms, Park Place, Saginaw Room, Room 701, Tuscola Rooms, etc.), a minimum fee of $25 per room will be assessed.
      • Cancellations must be made by emailing or calling EBS. EBS will send a confirmation of cancellation.
      no shows
      • “No Show” is when space is reserved and the group does not meet and the room is not cancelled per the cancellation guidelines.
      • If a “no show” occurs the following fees will apply:
      • One or two occurrences in a semester, a minimum fee of $25 per room will be assessed.
      • Three or four occurrences in a semester, a minimum fee of $50 per room will be assessed.
      • Five or more occurrences in a semester, a minimum fee of $75 per room will be assessed.

        room cleaning and condition
        • The group is responsible for removing their items upon completion of their event. A $50 fee will be assessed to any event that items are stored without EBS prior approval.   
        • A minimum of $200 per event space will be charged for event spaces requiring beyond normal cleaning time and/or equipment being moved from its normal location.
        • Additional trash cans can be made available upon request.
        Audio/Visual Equipment
        • A/V equipment requests are subject to availability.
        • A/V requests should be made a minimum of 48 hours in advance of the event. 
        • EBS may refer departments to external vendors based on A/V needs and requirements.
        • A/V cannot be used or delivered in any classroom spaces.
        • EBS A/V equipment used outside designated conference spaces will require staff to deliver and recover.  The user will be responsible for delivery charges and a possible per-hour fee for staffing when necessary.
        • An A/V technician must be requested at least 2 weeks in advance

        distribution tables/material and product distribution
        • Solicitation of any kind, for any purpose, is not permitted within the buildings of UM-Flint.  Examples of solicitation would include, but is not limited to, the distribution of sample products handing out marketing materials (except handbills approved by SIL), asking for petition signatures, and other similar activities.
        • For permission to solicit for any purpose outside on the UM-Flint campus, contact DPS to seek permission.
        • Tables must be staffed by the student organization or department.
        • Approaching passerby or other active solicitation is strictly forbidden. Users must remain behind their tables.
        • Products and/or materials may be distributed from reserved tables; however it must not conflict with campus policy.  EBS must approve goods and services that are to be sold or distributed.  No products or services may be sold or distributed which duplicates or is similar to those sold by any on-site business operation.  EBS will make the determination if there is a conflict.
        • A distribution table cannot be linen/skirted. If a group would like a cover they can rent a navy table blanket from EBS for $6.
        Animals
        • The UCEN and the UPAV are considered food service locations.  Animals and pets cannot be in these buildings without permission from EBS in advance of an event. Service animals are allowed.  Service animals must be certified and have the proper identification.
        Decorating
        • All decorating plans (inside or outside) must be approved in advance by EBS.
        • Pins, tacks, or any piercing mechanism is prohibited from use in any meeting room, on tables, chairs, walls or ceiling as well as on equipment.
        • The use of confetti, rice, tinsel, glitter etc. is prohibited. If found, there is an automatic $200 cleaning fee. This fee will be assessed to the security deposit.
        • Items may not be attached to light fixtures, sprinkler heads, woodwork, window treatments or any wall.
        • Open flames and burning of incense is prohibited this includes candles. LED candles are allowed.
        • Doorways, hallways, corridors, staircases and fire exits cannot be blocked or obstructed at any time.
        • All electrical cords must be gaffe taped to the floor.
        • The use of any type of balloon is strictly prohibited.
        Bar Service
        caterer

        Picasso Restaurant Group is UM-Flint's exclusive catererContact Picasso Restuarant Group directly for all of your catering needs.  For more information, visit their website here.

        Handicap Parking
        • Guests who need handicap parking while on campus must obtain a University of Michigan-Flint Handicap Parking Permit from the Department of Public Safety.  The UM-Flint handicap parking permit, State of Michigan disability plate and/or handicap hang tag must be properly displayed in the vehicle.  Parking at Northbank Center and Riverfront are excluded from this requirement.  Department of Public Safety: 810-762-3333
        Parking
        • In addition to the ramp rental fee, the UPAV Parking ramp rental will include a Department of Public Safety (DPS) charge of $32/hr.
        • Parking for NBC is available in the attached parking deck.  Only limited parking is available during regular business hours at $5 per vehicle; limited free remote parking is available.  The parking ramp, when available, may be rented for an additional fee.
        • Busses that unload and are remaining on campus during events can park in the WSW parking Lot R located on the corner of Saginaw Street and Robert T. Longway Blvd.
        Security
        • The University may require Department of Public Safety (DPS) officers to be present at an event.  The number of DPS personnel will be determined by DPS. Additional fees may apply.
        • NBC safety fees will be charged for events held outside of regular business hours.