It is important for each department to have an up-to-date Continuity of Operations Planning (COOP) so that the essential operations will safely continue with limited interruption. A continuity planning template has been designed by the University for departments to use as a guide or initial starting point, when beginning the process of developing their own continuity of operations plans. Some issues to consider as you develop, review or further fine-tune your continuity plans include:
- What critical operations or university business must continue, and can be done from a remote location (i.e. employee’s home, secondary office location)?
- Are there particular seasons where critical operations are more vulnerable?
- What ITS network services are absolutely required to perform the critical operations? Have you developed a "work around" in the event that you loose power or IT support?
- If you need to relocate your operations, what minimum physical space and equipment needs are associated with each critical operation?
- Does your operation have a way to contact students, faculty, staff, other stakeholders if there is an event cancellation, class suspension, department closure, building closure?
- Which employees must report to work, even if classes are canceled? Are employees cross-trained in multiply job functions in the event some one is not able to perform critical tasks due to illness?
- If the university is not closed, but employees or students are away because of illness or taking care of relatives, how does that impact classes? university operations?
- Have you coordinated your continuity plans with other university department's plans that you may be dependent upon for emergency services… Facilities & Operations, DPS, ITS, EBS, etc.?
- Have you identified alternate vendors for essential supplies or services in the event that the usual vendors may be unable to provide their services during a local/regional disruption?
Do you need help with your preparedness planning? The Environment, Health and Safety department works closely with other internal departments in addition to the Genesee County Health department, County Emergency Management and Homeland Security Office, UM Ann Arbor campus EHS, UHS, and the Dearborn Campus in reviewing and updating, where needed, our campus hazard preparedness planning efforts. EHS is available to meet and assist UM-Flint departments in reviewing continuity plans, conducting department specific training and exercises. Contact EHS at 766-6763 for assistance.