{"id":149,"date":"2026-02-18T14:13:16","date_gmt":"2026-02-18T14:13:16","guid":{"rendered":"https:\/\/www.umflint.edu\/facilities\/?page_id=149"},"modified":"2026-02-18T14:13:17","modified_gmt":"2026-02-18T14:13:17","slug":"mailroom-user-guide","status":"publish","type":"page","link":"https:\/\/www.umflint.edu\/facilities\/mailroom-user-guide\/","title":{"rendered":"Mailroom User Guide"},"content":{"rendered":"\n<div class=\"wp-block-umflint-templates umflint-template-default_no_jumbotron\">\n<div class=\"wp-block-cover is-light\" style=\"margin-bottom:var(--wp--preset--spacing--40);min-height:50px;aspect-ratio:unset;\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"800\" class=\"wp-block-cover__image-background wp-image-138 size-large\" alt=\"\" src=\"https:\/\/www-s3.umflint.edu\/wp\/blogs.dir\/62\/files\/2025\/10\/Blue.UCEN_-1024x800.jpg\" data-object-fit=\"cover\" srcset=\"https:\/\/www-s3.umflint.edu\/wp\/blogs.dir\/62\/files\/2025\/10\/Blue.UCEN_-1024x800.jpg 1024w, https:\/\/www-s3.umflint.edu\/wp\/blogs.dir\/62\/files\/2025\/10\/Blue.UCEN_-300x234.jpg 300w, https:\/\/www-s3.umflint.edu\/wp\/blogs.dir\/62\/files\/2025\/10\/Blue.UCEN_-768x600.jpg 768w, https:\/\/www-s3.umflint.edu\/wp\/blogs.dir\/62\/files\/2025\/10\/Blue.UCEN_-1536x1200.jpg 1536w, https:\/\/www-s3.umflint.edu\/wp\/blogs.dir\/62\/files\/2025\/10\/Blue.UCEN_-2048x1600.jpg 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><span aria-hidden=\"true\" class=\"wp-block-cover__background has-background-dim-0 has-background-dim\" style=\"background-color:#FFF\"><\/span><div class=\"wp-block-cover__inner-container has-global-padding is-layout-constrained wp-block-cover-is-layout-constrained\"><div class=\"wp-bootstrap-blocks-container container mb-2\">\n\t\n\n<h1 class=\"wp-block-heading has-secondary-color has-text-color has-link-color wp-elements-0e3e8119b2517af7421ffc6cf8422ad5\" style=\"padding-top:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30);font-size:clamp(31.152px, 1.947rem + ((1vw - 3.2px) * 1.863), 55px);font-style:normal;font-weight:600;text-transform:uppercase\"><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-secondary-color\"><span class=\"has-inline-color has-secondary-color\">Mailroom User Guide<\/span><\/mark><\/h1>\n\n<\/div>\n<\/div><\/div>\n\n\n<div class=\"wp-bootstrap-blocks-container container mb-2\">\n\t\n<div class=\"wp-bootstrap-blocks-row row\">\n\t\n\n<div class=\"col-12 col-md-3\">\n\t\t\t\n<button class=\"btn btn-section w-100 px-0 wp-menu-block-toggle mobile-nav-toggle d-none\" data-target=\"wp-menu-block-side-menu\">\n          <span class=\"h-100 mr-3 mt-1 d-block mobile-nav-icon\" aria-hidden=\"true\">\n\t\t\t<span class=\"mb-1 transition bg-dark d-block mobile-nav-icon-line\"><\/span>\n\t\t\t<span class=\"mb-1 transition bg-dark d-block mobile-nav-icon-line\"><\/span>\n\t\t\t<span class=\"mb-1 transition bg-dark d-block mobile-nav-icon-line\"><\/span>\n\t\t  <\/span>\n          Facilities &amp; Operations<\/button><nav id=\"wp-menu-block-side-menu\" class=\"wp-menu-block sidebar-nav wp-block-umflint-menu-block\"><div class=\"nav-sidebar-title-container\">\n                <div class=\"nav-sidebar-title\"><a href=\"https:\/\/www.umflint.edu\/facilities\">Facilities &amp; Operations<\/a><\/div>\n                <a class=\"nav-sidebar-title-close\" href=\"#\" data-target=\"side-menu\" aria-label=\"Close\" aria-expanded=\"false\">\n                    <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"100%\" height=\"50\" fill=\"currentColor\" viewBox=\"0 0 24 24\">\n                        <title>close<\/title><path d=\"M19,6.41L17.59,5L12,10.59L6.41,5L5,6.41L10.59,12L5,17.59L6.41,19L12,13.41L17.59,19L19,17.59L13.41,12L19,6.41Z\" \/>\n                    <\/svg>\n\t\t\t\t<\/a>\n            <\/div><ul id=\"menu-side-menu\" class=\"menu nav nav-sidebar flex-column\"><li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-8\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8 nav-item\"><a title=\"Contractor Guidelines\" href=\"https:\/\/www.umflint.edu\/facilities\/contractor-guidelines\/\" class=\"nav-link\">Contractor Guidelines<\/a><\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-60\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-60 nav-item\"><a title=\"Campus Plan\" href=\"https:\/\/www.umflint.edu\/facilities\/campus-plan\/\" class=\"nav-link\">Campus Plan<\/a><\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-91\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-91 nav-item\"><a title=\"Flint River Restoration Project\" href=\"https:\/\/www.umflint.edu\/facilities\/?page_id=74\" class=\"nav-link\">Flint River Restoration Project<\/a><\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-11\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-11 nav-item\"><a title=\"Contact Us\" href=\"https:\/\/www.umflint.edu\/facilities\/contact-us\/\" class=\"nav-link\">Contact Us<\/a><\/li>\n<\/ul><\/nav>\n\t<\/div>\n\n\n\n<div class=\"col-12 col-md-9\">\n\t\t\t\n<nav aria-label=\"breadcrumb\"><ol class=\"breadcrumb mb-3\"><li class=\"breadcrumb-item\"><a href=\"\/\">Home<\/a><\/li><li class=\"breadcrumb-item\"><a href=\"https:\/\/www.umflint.edu\/facilities\">Facilities &amp; Operations<\/a><\/li><li class=\"breadcrumb-item active\" aria-current=\"page\">Mailroom User Guide<\/li><\/ol><\/nav>\n\n\n<p><!-- Section: Mailroom User Guide --><\/p>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-36f3f318 wp-block-group-is-layout-constrained\" style=\"padding-top:60px;padding-right:40px;padding-bottom:60px;padding-left:40px\">\n<h1 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:8px;font-size:clamp(22.041px, 1.378rem + ((1vw - 3.2px) * 1.091), 36px);font-weight:900\">Mailroom User Guide<\/h1>\n\n\n\n<p style=\"margin-bottom:40px;font-size:14px;font-style:italic\">Updated: January, 2024<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-724f309e wp-block-columns-is-layout-flex\" style=\"margin-bottom:50px\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:16px;font-size:clamp(15.747px, 0.984rem + ((1vw - 3.2px) * 0.645), 24px);font-weight:700\">Staff<\/h2>\n\n\n\n<ul style=\"padding-left:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:2.0\" class=\"wp-block-list\">\n<li>Darlene Lorence \u2014 <a href=\"mailto:dlorence@umich.edu\">dlorence@umich.edu<\/a> \u2014 810-762-3149<\/li>\n\n\n\n<li>Lance Swett \u2014 <a href=\"mailto:lswett@umich.edu\">lswett@umich.edu<\/a> \u2014 810-762-3141<\/li>\n\n\n\n<li>Erin Perez \u2014 <a href=\"mailto:evperez@umich.edu\">evperez@umich.edu<\/a> \u2014 810-762-3141<\/li>\n\n\n\n<li>Michael Malik (Manager) \u2014 <a href=\"mailto:mmalik@umich.edu\">mmalik@umich.edu<\/a> \u2014 810-424-5471<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:16px;font-size:clamp(15.747px, 0.984rem + ((1vw - 3.2px) * 0.645), 24px);font-weight:700\">Hours and location<\/h2>\n\n\n\n<p style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><strong>Hours:<\/strong> Monday\u2013Friday, 8:00 a.m.\u20135:00 p.m.<br><strong>Location:<\/strong> French Hall, Room 154<br><strong>Phone:<\/strong> 810-762-3141 or 810-762-3149<br><strong>Fax:<\/strong> 810-762-3687<\/p>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-bottom:40px\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:20px;font-size:clamp(17.905px, 1.119rem + ((1vw - 3.2px) * 0.789), 28px);font-weight:700\">Delivery and pickup schedule<\/h2>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.469), 20px);font-weight:700\">AM delivery\/pickup \u2014 10:00 a.m.\u201311:30 a.m. \u2014 Monday\/Wednesday\/Friday<\/h3>\n\n\n\n<ul style=\"margin-bottom:20px;padding-left:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\" class=\"wp-block-list\">\n<li>University Pavilion<\/li>\n\n\n\n<li>Riverfront Residence, School of Management<\/li>\n\n\n\n<li>Northbank Center<\/li>\n\n\n\n<li>William S. White<\/li>\n\n\n\n<li>Hubbard<\/li>\n\n\n\n<li>Recreation Center<\/li>\n\n\n\n<li>Thompson Library<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.469), 20px);font-weight:700\">AM delivery\/pickup \u2014 9:00 a.m.\u201311:00 a.m. \u2014 Tuesday\/Thursday<\/h3>\n\n\n\n<ul style=\"margin-bottom:20px;padding-left:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\" class=\"wp-block-list\">\n<li>University Pavilion<\/li>\n\n\n\n<li>Northbank Center (Advancement)<\/li>\n\n\n\n<li>Thompson Library<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.469), 20px);font-weight:700\">PM delivery\/pickup \u2014 1:00 p.m.\u20132:15 p.m. \u2014 Monday through Friday<\/h3>\n\n\n\n<ul style=\"margin-bottom:20px;padding-left:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\" class=\"wp-block-list\">\n<li>French Hall<\/li>\n\n\n\n<li>Murchie Science Building<\/li>\n\n\n\n<li>Harding Mott University Center<\/li>\n<\/ul>\n\n\n\n<p style=\"margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\"><strong>Off-campus Ann Arbor pickup\/delivery:<\/strong> Tuesdays and Thursdays<\/p><\/p>\n\n\n\n<p style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><strong>Outgoing mail to USPS:<\/strong> 3:00 p.m. \u2014 Mail can be brought to the mailroom as late as 3:00 p.m. to be sent out same-day. Please call ahead for large quantities or to inquire about bulk rates.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-top:40px;margin-bottom:40px\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:20px;font-size:clamp(17.905px, 1.119rem + ((1vw - 3.2px) * 0.789), 28px);font-weight:700\">Addresses and ZIP codes<\/h2>\n\n\n\n<p style=\"margin-bottom:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">There are two officially recognized addresses for the University of Michigan\u2013Flint by the USPS. We generally recommend using the Kearsley St. address. Please include your <strong>name<\/strong> and <strong>department<\/strong> in your return address.<\/p><\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9ca0ad38 wp-block-columns-is-layout-flex\" style=\"margin-bottom:30px\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-group has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-bf816c8d wp-block-group-is-layout-constrained\" style=\"border-radius:4px;background-color:#f5f5f5;padding-top:20px;padding-right:20px;padding-bottom:20px;padding-left:20px\">\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.313), 18px);font-weight:700\">Mailroom delivery address<\/h3>\n\n\n\n<p style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\">University of Michigan\u2013Flint<br>(Department&#8217;s name)<br>(Sender&#8217;s name)<br>303 E. Kearsley St.<br>Flint, MI 48502-1950<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-group has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-bf816c8d wp-block-group-is-layout-constrained\" style=\"border-radius:4px;background-color:#f5f5f5;padding-top:20px;padding-right:20px;padding-bottom:20px;padding-left:20px\">\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.313), 18px);font-weight:700\">Shipping\/receiving address<\/h3>\n\n\n\n<p style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\">University of Michigan\u2013Flint<br>(Department&#8217;s name)<br>(Sender&#8217;s name)<br>602 Mill St.<br>Flint, MI 48503-1960<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.469), 20px);font-weight:700\">Student housing addresses<\/h3>\n\n\n\n<p style=\"margin-bottom:16px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">These addresses are delivered by USPS carriers and are <strong>not<\/strong> delivered by the mailroom:<\/p><\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9ca0ad38 wp-block-columns-is-layout-flex\" style=\"margin-bottom:30px\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-group has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-bf816c8d wp-block-group-is-layout-constrained\" style=\"border-radius:4px;background-color:#f5f5f5;padding-top:20px;padding-right:20px;padding-bottom:20px;padding-left:20px\">\n<p style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><strong>First Street Residence Hall<\/strong><br>301 E. First St.<br>Flint, MI 48502-1950<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-group has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-bf816c8d wp-block-group-is-layout-constrained\" style=\"border-radius:4px;background-color:#f5f5f5;padding-top:20px;padding-right:20px;padding-bottom:20px;padding-left:20px\">\n<p style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><strong>Housing and Residential Life<\/strong><br>101 Riverfront<br>1 Riverfront Center W.<br>Flint, MI 48502-1950<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-top:40px;margin-bottom:40px\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:20px;font-size:clamp(17.905px, 1.119rem + ((1vw - 3.2px) * 0.789), 28px);font-weight:700\">Mail preparation<\/h2>\n\n\n\n<p style=\"margin-bottom:16px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">We can provide supplies to your department for your individual mailing needs. Please inquire about sizing, availability, special requests, or specific mailing needs. Available supplies include:<\/p><\/p>\n\n\n\n<ul style=\"margin-bottom:30px;padding-left:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\" class=\"wp-block-list\">\n<li>Priority Mail envelopes and boxes (flat-rate mailers available, $50 insurance included)<\/li>\n\n\n\n<li>Priority Mail Express envelopes and boxes (flat-rate mailers available, $100 insurance included)<\/li>\n\n\n\n<li>Full trays (with or without sleeves) for 500+ letters<\/li>\n\n\n\n<li>Half trays (with or without sleeves) for 250+ letters<\/li>\n\n\n\n<li>Mail tubs for flat-size mail pieces or parcels<\/li>\n\n\n\n<li>Forms: Certified, Return Receipt, Registered Mail, Customs for international parcels<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.469), 20px);font-weight:700\">Inter-campus mail<\/h3>\n\n\n\n<p style=\"margin-bottom:16px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">For quickest delivery, use manila-colored inter-campus delivery envelopes. When white business envelopes are used, they may be postmarked and sent via USPS, resulting in delays and unnecessary cost. Be sure to completely obscure all previous names and locations, and include the recipient&#8217;s name, delivery building, and room number if possible.<\/p><\/p>\n\n\n\n<p style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\">To request inter-campus envelopes, call 810-762-3141 or 810-762-3149.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-top:40px;margin-bottom:40px\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:20px;font-size:clamp(17.905px, 1.119rem + ((1vw - 3.2px) * 0.789), 28px);font-weight:700\">Off-campus delivery to UM Ann Arbor<\/h2>\n\n\n\n<p style=\"margin-bottom:16px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\"><strong>Schedule:<\/strong> Tuesdays and Thursdays (can be scheduled on off days when needed \u2014 please inquire via phone or email).<\/p><\/p>\n\n\n\n<p style=\"margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">Items hand-delivered to Ann Arbor should be limited to non-replacement items, urgent items\/documents, and high-value items. The address <strong>must<\/strong> include &#8220;HAND DELIVERY \u2013 ANN ARBOR&#8221; (use red ink if possible).<\/p><\/p>\n\n\n\n<p style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\">Any other university mail that needs to be sent to Ann Arbor should be sent through the UM-Flint Mailroom via USPS.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-top:40px;margin-bottom:40px\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:20px;font-size:clamp(17.905px, 1.119rem + ((1vw - 3.2px) * 0.789), 28px);font-weight:700\">Outgoing mail (sent USPS)<\/h2>\n\n\n\n<p style=\"margin-bottom:16px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">Mail pieces (including packages) sent through the UM-Flint Mailroom will only be sent via USPS. For larger or possibly hazardous items, contact the Receiving Department at 810-766-6671 \u2014 they work with UPS, FedEx, and other carriers.<\/p><\/p>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.469), 20px);font-weight:700\">Personal mail<\/h3>\n\n\n\n<p style=\"margin-bottom:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">Each mail piece must have postage affixed and be separated from university mail pieces.<\/p><\/p>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.469), 20px);font-weight:700\">Outgoing university mail (non-bulk)<\/h3>\n\n\n\n<p style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\">Mail pieces must include the mailing department&#8217;s return address in this format:<\/p>\n\n\n\n<div class=\"wp-block-group has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-ec6fc764 wp-block-group-is-layout-constrained\" style=\"border-radius:4px;background-color:#f5f5f5;margin-bottom:30px;padding-top:16px;padding-right:20px;padding-bottom:16px;padding-left:20px\">\n<p style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\">University of Michigan\u2013Flint<br>(Department&#8217;s name)<br>(Sender&#8217;s name)<br>303 E. Kearsley St.<br>Flint, MI 48502-1950<\/p>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-top:40px;margin-bottom:40px\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:20px;font-size:clamp(17.905px, 1.119rem + ((1vw - 3.2px) * 0.789), 28px);font-weight:700\">Shortcode assignment for department billing<\/h2>\n\n\n\n<p style=\"margin-bottom:16px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\"><strong>All mail processed through the mailroom will automatically be charged to the department&#8217;s default shortcode unless otherwise indicated.<\/strong><\/p><\/p>\n\n\n\n<p style=\"margin-bottom:16px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">For departments that charge postage to more than one shortcode, it is imperative that the department preparing mail clearly bundles and identifies those mail pieces with the proper shortcode they wish to have charged (preferably with a note on top).<\/p><\/p>\n\n\n\n<p style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\">Postage data is collected through the mailroom&#8217;s mail management equipment and sent to Jolie McKnight for processing and loading into the MAIS SUB Financial System. This process takes place at the beginning of each week for the previous week&#8217;s mailing activities.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-top:40px;margin-bottom:40px\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:20px;font-size:clamp(17.905px, 1.119rem + ((1vw - 3.2px) * 0.789), 28px);font-weight:700\">Envelope preparation<\/h2>\n\n\n\n<ul style=\"margin-bottom:30px;padding-left:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\" class=\"wp-block-list\">\n<li>Face all envelopes in the same direction with flaps up, &#8220;hugging.&#8221;<\/li>\n\n\n\n<li>International mail must be separated from domestic mail so it can be postmarked and processed properly.<\/li>\n\n\n\n<li>Envelopes with metal closure clasps need to be taped over, preferably with mailing tape.<\/li>\n\n\n\n<li>Items such as pens, USB drives, coins, or keys that cause uneven thickness must be sent as packages.<\/li>\n\n\n\n<li>Square or non-standard envelopes require additional non-machinable postage and must be sealed by the sending department.<\/li>\n\n\n\n<li>If window envelopes are used, a complete address including ZIP code must be visible.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-top:40px;margin-bottom:40px\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:20px;font-size:clamp(17.905px, 1.119rem + ((1vw - 3.2px) * 0.789), 28px);font-weight:700\">Mail piece dimensions<\/h2>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.469), 20px);font-weight:700\">Postcard<\/h3>\n\n\n\n<p style=\"margin-bottom:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">Rectangular, even thickness. Maximum weight 3.5 ounces. Minimum: 3.5&#8243; high \u00d7 5&#8243; long \u00d7 0.007&#8243; thick. Maximum: 4.5&#8243; high \u00d7 6&#8243; long \u00d7 0.016&#8243; thick.<\/p><\/p>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.469), 20px);font-weight:700\">Regular letter<\/h3>\n\n\n\n<p style=\"margin-bottom:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">Rectangular, even thickness, landscape orientation. Minimum: 3.5&#8243; high \u00d7 5&#8243; long \u00d7 0.007&#8243; thick. Maximum: 6\u215b&#8221; high \u00d7 11.5&#8243; long \u00d7 \u00bc&#8221; thick. Maximum weight 3.5 ounces.<\/p><\/p>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.469), 20px);font-weight:700\">Flat<\/h3>\n\n\n\n<p style=\"margin-bottom:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">Rectangular, even thickness, flexible. More than 11.5&#8243; long or more than 6\u215b&#8221; high. Maximum: 15&#8243; long \u00d7 12&#8243; high \u00d7 \u00be&#8221; thick. Maximum weight 13 oz \u2014 anything above must be sent as a parcel.<\/p><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-top:40px;margin-bottom:40px\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:20px;font-size:clamp(17.905px, 1.119rem + ((1vw - 3.2px) * 0.789), 28px);font-weight:700\">Parcels and mail classes<\/h2>\n\n\n\n<p style=\"margin-bottom:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">USPS offers several mail classes. For price comparisons, visit <a href=\"https:\/\/postcalc.usps.com\">postcalc.usps.com<\/a>.<\/p><\/p>\n\n\n\n<ul style=\"margin-bottom:30px;padding-left:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:2.2\" class=\"wp-block-list\">\n<li><strong>First Class Mail<\/strong> \u2014 Most items under 13 ounces. Includes tracking, no insurance. 1\u20135 business days estimated.<\/li>\n\n\n\n<li><strong>Priority Mail<\/strong> \u2014 Items over 13 oz up to 70 lbs. Includes tracking and $50 insurance. 1\u20133 business days estimated.<\/li>\n\n\n\n<li><strong>Priority Mail Express<\/strong> \u2014 Guaranteed 1\u20132 day delivery. Includes tracking and $100 insurance.<\/li>\n\n\n\n<li><strong>Retail Ground<\/strong> \u2014 2\u20135 estimated days, truck only. Includes tracking. Sometimes used for certain hazardous parcels.<\/li>\n\n\n\n<li><strong>Media Mail \/ Library Mail<\/strong> \u2014 Reduced rates for books, CDs, DVDs, scripts, periodicals, and printed music. May not include notes to the addressee.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-top:40px;margin-bottom:40px\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:20px;font-size:clamp(17.905px, 1.119rem + ((1vw - 3.2px) * 0.789), 28px);font-weight:700\">Mailroom services<\/h2>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.469), 20px);font-weight:700\">Envelope address printing (non-bulk mail)<\/h3>\n\n\n\n<p style=\"margin-bottom:16px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">The mailroom can print addresses from your address list onto your envelopes. Please call or email before preparing your envelopes to confirm turnaround time. At this time, we are only able to print the outgoing address.<\/p><\/p>\n\n\n\n<ul style=\"margin-bottom:20px;padding-left:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\" class=\"wp-block-list\">\n<li>Envelopes must be empty, all faced in the same direction, with flaps closed and <strong>not<\/strong> &#8220;hugging.&#8221;<\/li>\n\n\n\n<li>Envelopes must be given to the mailroom prior to your send date, as addressing takes time.<\/li>\n\n\n\n<li>Send an Excel or .csv file to the mailroom email addresses listed above.<\/li>\n\n\n\n<li>The mailroom can also stuff envelopes \u2014 call or email to inquire.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:10px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.469), 20px);font-weight:700\">Permit imprint printing<\/h3>\n\n\n\n<p style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\">Permit imprints (used for bulk mailings) are available upon request or can be printed in our office at no additional cost to your department.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-top:40px;margin-bottom:40px\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:20px;font-size:clamp(17.905px, 1.119rem + ((1vw - 3.2px) * 0.789), 28px);font-weight:700\">Bulk mail services<\/h2>\n\n\n\n<p style=\"margin-bottom:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">Our department can help save your department money by utilizing USPS bulk mail rates. Please call or email to determine which class best suits your needs.<\/p><\/p>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:8px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.313), 18px);font-weight:700\">First Class Presort<\/h3>\n\n\n\n<p style=\"margin-bottom:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">Must have 500+ pieces. For personal mail (checks, bills, awards, etc.). All mail pieces must be identical in size and weight. Delivery: 1\u20135 days. Includes mail forwarding and return service.<\/p><\/p>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:8px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.313), 18px);font-weight:700\">Non-Profit Standard<\/h3>\n\n\n\n<p style=\"margin-bottom:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\"><p style=\"font-size:15px;line-height:1.8\">Must include 200+ pieces or weigh 50+ lbs. Weight up to 3.3 oz. Must be all university material, non-personal. All pieces must be identical. Delivery: 1\u201310 days. Does <strong>not<\/strong> include mail forwarding or return service.<\/p><\/p>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:8px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.313), 18px);font-weight:700\">Presort Standard<\/h3>\n\n\n\n<p style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:1.8\">Must include 200+ pieces or weigh 50+ lbs. For co-op mailings with a business or for-profit organization. Non-personal. All pieces must be identical. Delivery: 1\u201310 days. Does <strong>not<\/strong> include mail forwarding or return service.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-top:40px;margin-bottom:40px\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:20px;font-size:clamp(17.905px, 1.119rem + ((1vw - 3.2px) * 0.789), 28px);font-weight:700\">Additional USPS mail services<\/h2>\n\n\n\n<ul style=\"padding-left:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:2.2\" class=\"wp-block-list\">\n<li><strong>Certified Mail<\/strong> \u2014 Provides an official receipt and record of delivery via USPS Tracking. First Class Mail only. No insurance included. Return receipts and restricted delivery available for additional fees.<\/li>\n\n\n\n<li><strong>Certificate of Mailing<\/strong> \u2014 Official record showing your mail was presented to USPS for mailing (PS Form 3817 or 3877). This is the most commonly used additional service.<\/li>\n\n\n\n<li><strong>Registered Mail<\/strong> \u2014 Safest way to send valuables. Kept completely separate from ordinary mail. Full value must be declared (up to $100,000). Recommended for negotiable instruments, jewelry, gems, and precious metals.<\/li>\n\n\n\n<li><strong>Priority Mail Express<\/strong> \u2014 Guaranteed 1\u20132 day delivery with $100 insurance. Include the addressee&#8217;s phone number when possible. Indicate whether a signature is required.<\/li>\n\n\n\n<li><strong>Signature Confirmation<\/strong> \u2014 Requires a signature upon delivery.<\/li>\n\n\n\n<li><strong>Restricted Delivery<\/strong> \u2014 Requires a specific person to receive and sign with proper ID. Must be purchased with another extra service (Certified, COD, Insured over $50, Registered, or Signature Confirmation).<\/li>\n\n\n\n<li><strong>Insured Mail<\/strong> \u2014 A signature is required for items insured over $500.<\/li>\n\n\n\n<li><strong>Hold For Pickup<\/strong> \u2014 Parcel is held at the post office for the addressee to pick up in person with proper ID.<\/li>\n\n\n\n<li><strong>Adult Signature Required<\/strong> \u2014 Requires signature of an adult aged 21+ with proper ID.<\/li>\n\n\n\n<li><strong>Customs Forms<\/strong> \u2014 Required when sending parcels internationally or to APO\/FPO\/DPO addresses. Must declare goods, weight, quantity, and value. Contact the mailroom for assistance.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<p><a href=\"https:\/\/docs.google.com\/document\/d\/1EdH4cBpHlUcpj0IPd_nymCbII5Jxk10SiWi5dJyb_Ks\/edit?tab=t.0\" target=\"_blank\" rel=\"noreferrer noopener\">Print only Mailroom User Guide<\/a><\/p>\n\n\t<\/div>\n\n<\/div>\n\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p> [&#8230;]<\/p>\n<p><a class=\"btn btn-secondary understrap-read-more-link\" href=\"https:\/\/www.umflint.edu\/facilities\/mailroom-user-guide\/\">Read More&#8230;<\/a><\/p>\n","protected":false},"author":38,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-149","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.umflint.edu\/facilities\/wp-json\/wp\/v2\/pages\/149","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.umflint.edu\/facilities\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.umflint.edu\/facilities\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/facilities\/wp-json\/wp\/v2\/users\/38"}],"replies":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/facilities\/wp-json\/wp\/v2\/comments?post=149"}],"version-history":[{"count":3,"href":"https:\/\/www.umflint.edu\/facilities\/wp-json\/wp\/v2\/pages\/149\/revisions"}],"predecessor-version":[{"id":152,"href":"https:\/\/www.umflint.edu\/facilities\/wp-json\/wp\/v2\/pages\/149\/revisions\/152"}],"wp:attachment":[{"href":"https:\/\/www.umflint.edu\/facilities\/wp-json\/wp\/v2\/media?parent=149"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}