Conference & Guest Services

COVID-19 & Public Health-Informed Policies

The University of Michigan-Flint aims to deliver its mission while protecting the health and safety of our students and guests and minimizing the potential spread of disease within our community. As a conference group within Housing & Residential Life (HRL), the 2019 Novel Coronavirus or similar public health crisis (“COVID-19”) will impact your housing experience as HRL continues to make public health-informed decisions. 

These policies and guidelines are applicable to all conference guests. As always, we will endeavor to update you with timely information about specific health and safety guidance important for our entire residential environment.

Health & Safety 

  1. We expect that all members of the University of Michigan-Flint community—residents, staff and visitors—will act in a manner that demonstrates respect and consideration for those around them, including respect and consideration for the health and safety of all community members.
  2. All conference guests are prohibited from creating a health or safety hazard within HRL and the University may request or require a person to leave University of Michigan-Flint housing if their continued presence in the housing community poses a health or safety risk for community members. 
  3. Conference guests are required to comply with health and safety laws, orders, ordinances, regulations and health and safety guidance adopted by the University of Michigan-Flint as it relates to public health crises, including COVID-19. This guidance will evolve as the public health crisis evolves and may include, but is not limited to, social distancing, limitations on mass gatherings, wearing a face covering, COVID-19 screening and surveillance testing (including before or upon arrival to campus), contact tracing, disinfection protocols, limitations on guests into residence halls, vaccination, and quarantine/isolation requirements (including before or upon arrival to campus). 
  4. Conference guests are required to complete the daily ResponsiBlue health screening.
  5. Adherence to health and safety requirements applies to all residents, conference guests, staff and visitors and extends to all aspects of residential life, including bedrooms, bathrooms, community kitchens, lounges, computer rooms, courtyards and other common spaces.
  6. Conference group agrees to enact and enforce all mitigation strategies outlined by their professional association/league or external group related to the conference. A copy of these guidelines and all conference protocols must be filed with UM-Flint by the deposit due date.

Quarantine/Isolation/Separation 

  1. At any time, the university may request or require a conference guest to leave HRL when that person’s continued presence in the housing community poses a health or safety risk for community members. 
  2. Conference guests are required to comply with requests from HRL to leave their assigned space due to COVID-19 or other public health emergency and failure to do so is a breach of the conference agreement and may subject a person to emergency removal from their assigned space. 
  3. Conference guests are not allowed to self-isolate or quarantine in Riverfront and must leave the building within 2 hours when requested to do so by UM-Flint staff.

Testing

  1. Conference agrees to test all participants within 24 hours of check-in using a PCR nasal swab test.
  2. Conference group agrees to participate in any on-campus testing at the request of UM-Flint.

De-Densifying Efforts

  1. Conference guests are required to comply with any de-densifying efforts needed on campus due to COVID-19 or other public health emergency, including, but not limited to, the relocation of all or some conference guests to alternative housing. Relocation does not constitute a termination of a conference agreement.
  2. In the event HRL must relocate people as part of a de-densifying strategy due to public health concerns for an extended period of time and alternative housing is not available, the University of Michigan-Flint will offer impacted conferences a fair and reasonable reimbursement as appropriate and based on information available at that time.

Cleaning 

  1. Housing & Residential Life will continue to implement and modify its cleaning protocols to address COVID-19 or other public health emergencies in the interest of minimizing the spread of disease. 
  2. HRL will educate and inform conference guests on appropriate cleaning protocols within their assigned spaces to reduce the spread of COVID-19 within residence halls.

Termination 

  1. Upon reasonable notice, Housing & Residential Life reserves the right to terminate conference agreements due to public health emergency needs, including COVID. 
  2. In the event HRL terminates conference agreements due to public health concerns, the University of Michigan-Flint will offer fair and reasonable reimbursements for impacted conferences as appropriate and based on information available at that time.

Conference groups are equally responsible for complying with this COVID section as well as the policies, terms, and conditions contained elsewhere in the Conference Agreement. In the event of a conflict between this COVID section and the Conference Agreement this COVID section applies. 

COVID-19 Notification Protocol

The conference group agrees to identify a Conference Health Officer. This individual is responsible to report to UM-Flint immediately when a conference guest is reported as (a) having tested positive for COVID-19; (b) is symptomatic; or (c) is asymptomatic but recently exposed to COVID-19.

For the purpose of this section the following terms apply:

Asymptomatic – COVID-19 Tested or Close Contact to COVID-19 positive person

Close Contact Someone who was within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period** starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to test specimen collection) until the time the patient is isolated.

Symptomatic – Having symptoms of COVID-19 (cough, fever, chills, muscle pain, shortness of breath or difficulty breathing, sore throat, new loss of taste or smell, new diarrhea, new rash).