EMPLOYEE RESOURCES FOR REMOTE WORKING AND RETURNING TO CAMPUS

As our campus continues to work remotely, (see information in the emails that have been circulated from President Schlissel and Chancellor Dutta), we will update this page with helpful tools, tips and resources for faculty, staff and student/non-student temporary employees.

ONLINE HEALTH SCREENING

You will be asked a short list of health screening questions. You can read and complete these questions in advance of your visit at https://healthscreen.umich.edu/.  You will need to provide confirmation that you completed the screening online within two hours of your visit to campus.

FACE COVERING POLICY

The University of Michigan requires all students, staff, faculty, and visitors to wear a face covering that covers the mouth and nose while anywhere on campus grounds. This includes when inside buildings, outdoors and on U-M transportation on all campuses. Please visit ehs.umich.edu for the full policy, including the approved UM exceptions. Face coverings are meant to protect other people in case the wearer is unknowingly infected, but does not have symptoms (CDC, 2020).

For more information please see the FACE COVERING ARE REQUIRED POLICY FLYER

FACULTY/STAFF PARKING PERMIT 2020-21

2020-2021 Faculty/Staff Employee Parking Permit Application/Renewal

Dear Faculty and Staff,

The Department of Public Safety and the Campus Parking and Traffic Advisory Committee are pleased to provide the following information regarding parking for the upcoming academic year.

The following processes and procedures have been developed to support the learning and working environment at UM-Flint and align with the efforts put forth by the re-opening committee to mitigate the spread of the COVID-19 virus. A list of Frequently Asked Questions (FAQ) regarding parking is available here.

For Fall 2020, Open Parking will be in place; a valid university permit is required. Faculty and staff are asked to take action – see instructions below:

Continuous Payroll Deduction or Suspension of Fees:

Faculty and staff who utilize the payroll deduction option who wish to continue or suspend parking fees, must complete this form indicating their preference. The form must be submitted by August 31, 2020.  Note:  if you choose to suspend payment of fees, your permit will not be valid. If you elect to continue paying the fee, you will be asked to include a mailing address so that the 2021 validation sticker can be mailed to you.

Renewal/New Application:

Faculty and staff needing to renew a one-time payment option or apply for the first time to receive a permit must complete the Parking Permit Application Form.

Blue Parking:

The Blue Parking Program will be in effect for the 2020-2021 academic year in the University Pavilion Ramp only. The application to participate in the program will be available Monday, August 17, 9:00 am (accessible via the DPS webpage). Permits will be issued on a first come, first serve basis.

For the Fall 2020 semester, the number of Blue Parking spaces will match the number of permits sold (maximum 42); if less than 42 spaces are sold, the unused spaces will be made available for Open Parking.

Visitor Parking:

Employees who do not have a valid parking permit may request a one-day visitor parking permit by contacting Kathy Howe at khowe@umich.edu in advance of the visit to campus (at least 24 hours notice). The visitor permit will be provided via email and must be printed and placed on display in the vehicle. DPS will monitor usage of the visitor parking option so that it is not exploited. 

Open Parking:

Open Parking allows anyone with a valid university permit to park in any university-owned parking area excluding the Northbank Center Ramp; Blue Parking Area (UPAV Ramp): and specifically designated spaces for handicap parking, service vehicle parking, etc.

Note: for the Fall 2020 semester only, Open Parking is available in Lot P (WSW).

Parking Fees:

All University of Michigan-Flint faculty and staff who park on campus, are required to purchase and display a valid parking permit in their vehicle while parked on campus. The fees structure is as follows:

  • Regular yearly permits - $150 annually; may be paid by check or monthly via payroll deduction ($12.50 per month).
  • Blue Parking permits for the UPAV Ramp - $360 per year payable by check or available to be paid monthly via payroll deduction ($30 per month). 
  • Temporary Permits - Faculty or staff with limited or temporary appointments can receive a temporary permit for $12.50 per month.
  • Retiree permits – $25 annually (payable by check).  Note: per the instructions from the UM-Ann Arbor Department of Parking and Transportation, effective September 1, 2020, the Retiree Permit is valid on the UM-Flint campus only.

Permits are limited to one per employee/retiree. More information is available here.

Winter 2021 Semester:

The Campus Parking and Traffic Advisory Committee will revisit these procedures as they pertain to the Winter 2021 semester and make an announcement regarding such no later than December 15, 2020.

MCARDS

Department of Public Safety (DPS) will extend the expiration date of MCards expiring during the pandemic until January 5th, 2021, although that date could be subject to change if the need arises. This move will allow Mcards to continue to work on door swipes despite the expiration date printed on the physical MCard so that people do not need to come to campus to receive a new MCard.

Please contact DPS at (810)762-3333 or via email at flint.dps.support@umich.edu with any questions or issues. 

MCARD Communication from DPS 

REMOTE WORKING TOOLS

We have included below guidelines for working remotely along with templates for tracking productivity and work tasks. These are not mandatory, but may be helpful for supervisors and staff to coordinate work efforts. 

Flint Campus Staff Guidelines for Working Remotely

Template - Productivity Tracker

Template - Working Task Log

UHR FAQ

Here you will find questions and answers to HR and payroll related questions pertaining to COVID-19. 

https://hr.umich.edu/2019-novel-coronavirus-covid-19

SHORT TERM FURLOUGH/LAYOFF/REDUCTION IN HOURS INFORMATION

Here you will find information on short temporary furloughs, layoff and temporarily reduced hours. The second link is a chart that outlines the impact of furloughs, reduction in hours and time off programs in employee benefits.

https://hr.umich.edu/working-u-m/my-employment/2019-novel-coronavirus-covid-19/temporary-staff-furloughs-temporary-reduction-hours

https://hr.umich.edu/working-u-m/my-employment/2019-novel-coronavirus-covid-19/temporary-staff-furloughs-temporary-reduction-hours/employee-benefits-during-furlough-reduction-or-paid-time

If you are interested in more information please contact Tonja Petrella tpetrell@umich.edu or Helen Phinisee or phinisee@umich.edu

UNEMPLOYMENT COMPENSATION INFORMATION

Here you will find information on the State of Michigan's Unemployment Benefits.

https://www.michigan.gov/leo/0,5863,7-336-78421_97241---,00.html

WORKLIFE BALANCE

While we do now know how long the need for working remotely may continue, we do know that the next few weeks will pose some unique challenges.  However, we can all help out by being understanding and supportive of one another. Please see the document at the link below for a few key suggestions to help you working remotely.

UM-Flint HR Work Life Balance Suggestions

PROFESSIONAL DEVELOPMENT OPPORTUNITIES 

Employees (faculty and staff) are encouraged to check out the available online professional development opportunities located at the link below.

https://www.umflint.edu/hr/professional-development

FACULTY AND STAFF COUNSELING AND CONSULTATION OFFICE (FASCCO)

Some FASCCO counselors are available through telehealth (video conferencing) sessions or phone sessions, including FASCCO counselors in the Genesee County area.  To access the service, please follow the same process as before - contact FASSCO services (734) 936-8660 or email them at fascco@umich.edu.  One of the admin support staff will get back to you with the normal authorization information.

https://hr.umich.edu/frequently-asked-questions

In addition to the counseling services available, other supportive resources, including those for mental health, for faculty and staff can be found at: 

The Center for Positive Organizations

https://positiveorgs.bus.umich.edu/enabling-people-and-organizations-in-....

Guide to Well-Being During the Covid-19 Pandemic from UM Human Resources

https://hr.umich.edu/benefits-wellness/health-well-being/well-being-u-m/...

VIRTUAL RECREATION & WELLNESS

There are lots of ways to stay active and focus on your personal wellness from home.  The Rec Center has created resources for you to utilize, and will be updated their website with new resources as they become available.

https://www.umflint.edu/reccenter

HEALTHY TIPS AND WEBINARS

MHealthy Coordinators from around the University have created a webpage with resources, tips and videos focused on how to support your well-being while dealing with COVID-19 pandemic.  It is important we do not forget what we need to do to stay healthy while we are working remotely or working on campus:  

https://hr.umich.edu/benefits-wellness/health-well-being/well-being-u-m/...

RETIREMENT RESOURCES

Uncertainly about stock markets, savings, retirement futures of faculty and staff is an obvious concern during this pandemic.  Our counselors at TIAA and Fidelity Investments can provide assistance and consultation via email and over the phone. Please see their contact information listed below:

TIAA - https://www.tiaa.org/public/tcm/umich/home (800) 842-2252  To schedule an appointment:  Visit tiaa.org/schedulenow or call 800-732-8353, weekdays 8 a.m. to 8 p.m.

Fidelity Investments - https://nb.fidelity.com/public/nb/uofm/home (800) 343-0860  To schedule an appointment: Visit netbenefits.com/uofm or call 800-642-7131, weekdays 8 a.m. to midnight ET