{"id":116,"date":"2026-02-21T07:42:53","date_gmt":"2026-02-21T12:42:53","guid":{"rendered":"https:\/\/www.umflint.edu\/human-resources\/?page_id=116"},"modified":"2026-02-21T07:42:54","modified_gmt":"2026-02-21T12:42:54","slug":"checklist","status":"publish","type":"page","link":"https:\/\/www.umflint.edu\/human-resources\/employee-orientation\/checklist\/","title":{"rendered":"Department Checklist"},"content":{"rendered":"\n<div class=\"wp-block-umflint-templates umflint-template-default_no_jumbotron\">\n<div class=\"wp-block-cover mb-3\" style=\"min-height:50px;aspect-ratio:unset;\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"2000\" class=\"wp-block-cover__image-background wp-image-9\" alt=\"\" src=\"https:\/\/www-s3.umflint.edu\/wp\/blogs.dir\/113\/files\/2025\/03\/Blue.Walking.Bridge.jpg\" data-object-fit=\"cover\" srcset=\"https:\/\/www-s3.umflint.edu\/wp\/blogs.dir\/113\/files\/2025\/03\/Blue.Walking.Bridge.jpg 2560w, https:\/\/www-s3.umflint.edu\/wp\/blogs.dir\/113\/files\/2025\/03\/Blue.Walking.Bridge-300x234.jpg 300w, https:\/\/www-s3.umflint.edu\/wp\/blogs.dir\/113\/files\/2025\/03\/Blue.Walking.Bridge-1024x800.jpg 1024w, https:\/\/www-s3.umflint.edu\/wp\/blogs.dir\/113\/files\/2025\/03\/Blue.Walking.Bridge-768x600.jpg 768w, https:\/\/www-s3.umflint.edu\/wp\/blogs.dir\/113\/files\/2025\/03\/Blue.Walking.Bridge-1536x1200.jpg 1536w, https:\/\/www-s3.umflint.edu\/wp\/blogs.dir\/113\/files\/2025\/03\/Blue.Walking.Bridge-2048x1600.jpg 2048w\" sizes=\"auto, (max-width: 2560px) 100vw, 2560px\" \/><span aria-hidden=\"true\" class=\"wp-block-cover__background has-primary-background-color has-background-dim-80 has-background-dim\"><\/span><div class=\"wp-block-cover__inner-container has-global-padding is-layout-constrained wp-block-cover-is-layout-constrained\"><div class=\"wp-bootstrap-blocks-container container mb-2\">\n\t\n\n<h1 class=\"wp-block-heading has-secondary-color has-text-color has-link-color wp-elements-c59f7e44a213688bfd8c8633505a6cf4\" style=\"font-size:clamp(31.152px, 1.947rem + ((1vw - 3.2px) * 1.863), 55px);font-style:normal;font-weight:600;text-transform:uppercase\">Department Checklist<\/h1>\n\n<\/div>\n<\/div><\/div>\n\n\n<div class=\"wp-bootstrap-blocks-container container mb-2\">\n\t\n<div class=\"wp-bootstrap-blocks-row row\">\n\t\n\n<div class=\"col-12 col-md-3\">\n\t\t\t\n<button class=\"btn btn-section w-100 px-0 wp-menu-block-toggle mobile-nav-toggle d-none\" data-target=\"wp-menu-block-side-menu\">\n          <span class=\"h-100 mr-3 mt-1 d-block mobile-nav-icon\" aria-hidden=\"true\">\n\t\t\t<span class=\"mb-1 transition bg-dark d-block mobile-nav-icon-line\"><\/span>\n\t\t\t<span class=\"mb-1 transition bg-dark d-block mobile-nav-icon-line\"><\/span>\n\t\t\t<span class=\"mb-1 transition bg-dark d-block mobile-nav-icon-line\"><\/span>\n\t\t  <\/span>\n          Human Resources<\/button><nav id=\"wp-menu-block-side-menu\" class=\"wp-menu-block sidebar-nav wp-block-umflint-menu-block\"><div class=\"nav-sidebar-title-container\">\n                <div class=\"nav-sidebar-title\"><a href=\"https:\/\/www.umflint.edu\/human-resources\">Human Resources<\/a><\/div>\n                <a class=\"nav-sidebar-title-close\" href=\"#\" data-target=\"side-menu\" aria-label=\"Close\" aria-expanded=\"false\">\n                    <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"100%\" height=\"50\" fill=\"currentColor\" viewBox=\"0 0 24 24\">\n                        <title>close<\/title><path d=\"M19,6.41L17.59,5L12,10.59L6.41,5L5,6.41L10.59,12L5,17.59L6.41,19L12,13.41L17.59,19L19,17.59L13.41,12L19,6.41Z\" \/>\n                    <\/svg>\n\t\t\t\t<\/a>\n            <\/div><ul id=\"menu-side-menu\" class=\"menu nav nav-sidebar flex-column\"><li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-10\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-10 nav-item\"><a title=\"Employment\" href=\"https:\/\/www.umflint.edu\/human-resources\/employment\/\" class=\"nav-link\">Employment<\/a><\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-13\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-13 nav-item\"><a title=\"Benefits\" href=\"https:\/\/www.umflint.edu\/human-resources\/benefits\/\" class=\"nav-link\">Benefits<\/a>\n<ul class=\"subitems-menu\" >\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-19\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-19 nav-item\"><a title=\"Tuition Support for Staff\" href=\"https:\/\/www.umflint.edu\/human-resources\/benefits\/tuition-support-for-staff\/\" class=\"nav-link\">Tuition Support for Staff<\/a><\/li>\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-22\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-22 nav-item\"><a title=\"Tuition Support for Dependents\" href=\"https:\/\/www.umflint.edu\/human-resources\/benefits\/tuition-support-for-dependents\/\" class=\"nav-link\">Tuition Support for Dependents<\/a><\/li>\n<\/ul>\n<\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-24\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-24 nav-item\"><a title=\"I-9 Form (Eligibility to Work in the U.S.)\" href=\"https:\/\/www.umflint.edu\/human-resources\/i-9-form\/\" class=\"nav-link\">I-9 Form (Eligibility to Work in the U.S.)<\/a><\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-28\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-28 nav-item\"><a title=\"Employee Orientation\" href=\"https:\/\/www.umflint.edu\/human-resources\/employee-orientation\/\" class=\"nav-link\">Employee Orientation<\/a><\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-32\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-32 nav-item\"><a title=\"Verification of Employment\" href=\"https:\/\/www.umflint.edu\/human-resources\/verification-of-employment\/\" class=\"nav-link\">Verification of Employment<\/a>\n<ul class=\"subitems-menu\" >\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-37\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-37 nav-item\"><a title=\"Public Service Loan Forgiveness\" href=\"https:\/\/www.umflint.edu\/human-resources\/verification-of-employment\/pslf\/\" class=\"nav-link\">Public Service Loan Forgiveness<\/a><\/li>\n<\/ul>\n<\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-39\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-39 nav-item\"><a title=\"Department of Public Safety Oversight Committee\" href=\"https:\/\/www.umflint.edu\/human-resources\/dps-oversight-committee\/\" class=\"nav-link\">Department of Public Safety Oversight Committee<\/a><\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-42\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-42 nav-item\"><a title=\"Ethics, Integrity, &amp; Compliance\" href=\"https:\/\/www.umflint.edu\/human-resources\/ethics-integrity-compliance\/\" class=\"nav-link\">Ethics, Integrity, &amp; Compliance<\/a><\/li>\n<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-45\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-45 nav-item\"><a title=\"Contact Us\" href=\"https:\/\/www.umflint.edu\/human-resources\/contact-us\/\" class=\"nav-link\">Contact Us<\/a>\n<ul class=\"subitems-menu\" >\n\t<li itemscope=\"itemscope\" itemtype=\"https:\/\/www.schema.org\/SiteNavigationElement\" id=\"menu-item-49\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-49 nav-item\"><a title=\"Office Contacts\" href=\"https:\/\/www.umflint.edu\/human-resources\/contact-us\/office-contacts\/\" class=\"nav-link\">Office Contacts<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul><\/nav>\n\t<\/div>\n\n\n\n<div class=\"col-12 col-md-9\">\n\t\t\t\n<nav aria-label=\"breadcrumb\"><ol class=\"breadcrumb mb-3\"><li class=\"breadcrumb-item\"><a href=\"\/\">Home<\/a><\/li><li class=\"breadcrumb-item\"><a href=\"https:\/\/www.umflint.edu\/human-resources\">Human Resources<\/a><\/li><li class=\"breadcrumb-item\"><a href=\"https:\/\/www.umflint.edu\/human-resources\/employee-orientation\/\">Employee Orientation<\/a><\/li><li class=\"breadcrumb-item active\" aria-current=\"page\">Department Checklist<\/li><\/ol><\/nav>\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-36f3f318 wp-block-group-is-layout-constrained\" style=\"padding-top:60px;padding-right:40px;padding-bottom:60px;padding-left:40px\">\n<h2 class=\"wp-block-heading has-text-align-center has-text-color\" style=\"color:#00274C;margin-bottom:24px;font-size:clamp(22.041px, 1.378rem + ((1vw - 3.2px) * 1.091), 36px);font-style:normal;font-weight:700\">Department Checklist<\/h2>\n\n\n\n<div class=\"wp-block-group has-primary-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-ec6fc764 wp-block-group-is-layout-constrained\" style=\"border-left-color:#cc0000;border-left-width:4px;margin-bottom:30px;padding-top:16px;padding-right:20px;padding-bottom:16px;padding-left:20px\">\n<p class=\"has-white-color has-text-color has-link-color wp-elements-bf026b5f34b962e4b9ede2b812e4a159\" style=\"line-height:1.6\"><strong>Important:<\/strong> As a hiring department, it is your responsibility to remind your selected candidates to watch and respond immediately to emails regarding the employment process.<\/p>\n<\/div>\n\n\n\n<ul style=\"margin-bottom:30px;padding-left:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.156), 16px);line-height:1.8\" class=\"wp-block-list\">\n<li><strong>Create Offer in eRecruit<\/strong><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-bottom:30px\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:16px;text-transform:capitalize\">For Candidates Without Active Appointments on Campus<\/h2>\n\n\n\n<p style=\"margin-bottom:16px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.156), 16px);font-style:normal;font-weight:700;line-height:1.7\">Before The Candidate Is Allowed To Work The Following Must Occur:<\/p>\n\n\n\n<ul style=\"margin-bottom:16px;padding-left:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.156), 16px);line-height:2.0\" class=\"wp-block-list\">\n<li><strong>Receive Action Email from HR Generalist<\/strong> \u2013 Email communication is sent to candidate and hiring manager requesting that the candidate complete the I-9 and Background Check process.<\/li>\n<\/ul>\n\n\n\n<p style=\"margin-bottom:8px;padding-left:40px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.156), 16px);font-weight:700;line-height:1.7\">The candidate must complete:<\/p>\n\n\n\n<ul style=\"margin-bottom:20px;padding-left:60px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.078), 15px);line-height:2.0\" class=\"wp-block-list\">\n<li>The I-9 Process prior to being authorized to work and prior to their start date. Original documentation will be required. Copies will not be accepted. They must not work until they have completed this process.<\/li>\n\n\n\n<li>Consent to the Background Check<\/li>\n\n\n\n<li>Complete GO Blue New Student\/Non-student Temporary Orientation and Pre-employment Test. Candidates will need to print a copy of the completed signed test and bring it into HR when completing the I-9 form.<\/li>\n<\/ul>\n\n\n\n<ul style=\"margin-bottom:24px;padding-left:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.156), 16px);line-height:2.0\" class=\"wp-block-list\">\n<li><strong>Receive Authorization to Work Email from HR Generalist<\/strong> \u2013 Email communication is sent to candidate and hiring manager authorizing the candidate to work after a successful background check and I-9 form has been completed. Authorization email notifies both the candidate and hiring department that the new hire now is &#8216;Authorized&#8217; to work.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:12px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.469), 20px);font-style:normal;font-weight:700;text-transform:capitalize\"><strong>Next Steps<\/strong><\/h3>\n\n\n\n<ul style=\"margin-bottom:40px;padding-left:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.156), 16px);line-height:2.0\" class=\"wp-block-list\">\n<li><strong>Confirm new hire appointment has loaded to system.<\/strong> The new hire is required to complete the new employee validation as outlined in the authorization email. This is required for the new appointment to upload to the system of payroll processing.<\/li>\n\n\n\n<li><strong>Discuss employment expectations, schedule and timesheet procedures<\/strong><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-bottom:30px\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:16px;text-transform:capitalize\">For Candidates That Have Active Appointments on Campus<\/h2>\n\n\n\n<ul style=\"margin-bottom:16px;padding-left:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.156), 16px);line-height:2.0\" class=\"wp-block-list\">\n<li><strong>Receive Action Email from HR Generalist<\/strong> \u2013 Email communication is sent to candidate and hiring manager requesting candidate complete Background Check process if a new background check is required. Background checks are active for one calendar year, if there are no breaks in employment.<\/li>\n\n\n\n<li><strong>Receive Authorization to Work Email from HR Generalist<\/strong> \u2013 Email communication is sent to candidate and hiring manager authorizing the candidate to work after a successful background check and active I-9 has been has been confirmed. Authorization email notifies both the candidate and hiring department that the new hire now is &#8216;Authorized&#8217; to work.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-text-color\" style=\"color:#00274C;margin-bottom:12px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.469), 20px);font-style:normal;font-weight:700;text-transform:capitalize\">Next Steps<\/h3>\n\n\n\n<ul style=\"margin-bottom:50px;padding-left:20px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.156), 16px);line-height:2.0\" class=\"wp-block-list\">\n<li><strong>Confirm new hire appointment has loaded to system<\/strong><\/li>\n\n\n\n<li><strong>Discuss employment expectations, schedule and timesheet procedures<\/strong><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-bottom:30px\"\/>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-a89b3969 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button has-custom-font-size\"><a class=\"wp-block-button__link has-text-color has-background has-custom-font-size wp-element-button\" href=\"https:\/\/docs.google.com\/document\/d\/1l3OCY20t4HNWKB64W9WqbLGv1nRSiTAY\/edit\" style=\"color:#00274C;background-color:#FFCB05;padding-top:14px;padding-right:32px;padding-bottom:14px;padding-left:32px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.156), 16px);font-style:normal;font-weight:700\">Print Only Department Checklist<\/a><\/div>\n<\/div>\n<\/div>\n\n\t<\/div>\n\n<\/div>\n\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p> [&#8230;]<\/p>\n<p><a class=\"btn btn-secondary understrap-read-more-link\" href=\"https:\/\/www.umflint.edu\/human-resources\/employee-orientation\/checklist\/\">Read More&#8230;<\/a><\/p>\n","protected":false},"author":38,"featured_media":0,"parent":27,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-116","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.umflint.edu\/human-resources\/wp-json\/wp\/v2\/pages\/116","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.umflint.edu\/human-resources\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.umflint.edu\/human-resources\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/human-resources\/wp-json\/wp\/v2\/users\/38"}],"replies":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/human-resources\/wp-json\/wp\/v2\/comments?post=116"}],"version-history":[{"count":1,"href":"https:\/\/www.umflint.edu\/human-resources\/wp-json\/wp\/v2\/pages\/116\/revisions"}],"predecessor-version":[{"id":117,"href":"https:\/\/www.umflint.edu\/human-resources\/wp-json\/wp\/v2\/pages\/116\/revisions\/117"}],"up":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/human-resources\/wp-json\/wp\/v2\/pages\/27"}],"wp:attachment":[{"href":"https:\/\/www.umflint.edu\/human-resources\/wp-json\/wp\/v2\/media?parent=116"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}