{"id":746,"date":"2026-06-29T10:16:47","date_gmt":"2026-06-29T14:16:47","guid":{"rendered":"https:\/\/cms.web.umflint.edu\/provost\/?page_id=746"},"modified":"2026-07-13T13:40:14","modified_gmt":"2026-07-13T17:40:14","slug":"departmental-long-term","status":"publish","type":"page","link":"https:\/\/www.umflint.edu\/provost\/policies\/departmental-long-term\/","title":{"rendered":"Departmental Long-Term Planning Efforts"},"content":{"rendered":"\n<div class=\"wp-block-cover fb-cover-text-box wp-duotone-black-and-white\" style=\"margin-top:0;margin-bottom:0;padding-top:0;padding-right:0;padding-bottom:0;padding-left:0;min-height:100%;aspect-ratio:unset;\"><img decoding=\"async\" class=\"wp-block-cover__image-background\" alt=\"\" src=\"https:\/\/www.umflint.edu\/provost\/wp-content\/themes\/flintblock\/assets\/images\/sidewalk-art.jpg\" style=\"object-position:50% 95%\" data-object-fit=\"cover\" data-object-position=\"50% 95%\"\/><span aria-hidden=\"true\" class=\"wp-block-cover__background has-background-dim-90 has-background-dim wp-block-cover__gradient-background has-background-gradient has-blue-gradient-gradient-background\"><\/span><div class=\"wp-block-cover__inner-container has-global-padding is-layout-constrained wp-container-core-cover-is-layout-15d3db16 wp-block-cover-is-layout-constrained\">\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\" style=\"margin-top:0;margin-bottom:0;padding-top:var(--wp--preset--spacing--70);padding-right:var(--wp--preset--spacing--70);padding-bottom:var(--wp--preset--spacing--70);padding-left:var(--wp--preset--spacing--70)\">\n<h1 class=\"wp-block-heading has-brand-white-color has-text-color has-link-color has-xx-large-font-size wp-elements-e8afb4672857b3f75a8f784fbff6e44d\">Departmental Long-Term Planning Efforts<\/h1>\n<\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" 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wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/provost\/\"><span class=\"wp-block-navigation-item__label\">Home<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/provost\/academic-affairs\/\"><span class=\"wp-block-navigation-item__label\">Academic Affairs<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/provost\/leadership-searches\/\"><span class=\"wp-block-navigation-item__label\">Leadership Searches<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/provost\/communications\/\"><span class=\"wp-block-navigation-item__label\">Communications<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/provost\/newsletter\/\"><span class=\"wp-block-navigation-item__label\">Current Newsletter<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/provost\/faculty-staff-awards\/\"><span class=\"wp-block-navigation-item__label\">Faculty &amp; Staff Awards<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/provost\/jack-thompson\/\"><span class=\"wp-block-navigation-item__label\">Jack W. Thompson, M.D. Distinguished Visiting Professorship<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/provost\/academic-events\/\"><span class=\"wp-block-navigation-item__label\">Academic Events<\/span><\/a><\/li><li data-wp-context=\"{ &quot;submenuOpenedBy&quot;: { &quot;click&quot;: false, &quot;hover&quot;: false, &quot;focus&quot;: false }, &quot;type&quot;: &quot;submenu&quot;, &quot;modal&quot;: null, &quot;previousFocus&quot;: null }\" data-wp-interactive=\"core\/navigation\" data-wp-on--focusout=\"actions.handleMenuFocusout\" data-wp-on--keydown=\"actions.handleMenuKeydown\" data-wp-on--pointerenter=\"actions.openMenuOnHover\" data-wp-on--pointerleave=\"actions.closeMenuOnHover\" data-wp-watch=\"callbacks.initMenu\" tabindex=\"-1\" class=\"wp-block-navigation-item has-child open-on-hover-click wp-block-navigation-submenu\"><a class=\"wp-block-navigation-item__content\" href=\"https:\/\/www.umflint.edu\/provost\/resources\/\"><span class=\"wp-block-navigation-item__label\">Resources<\/span><\/a><button data-wp-bind--aria-expanded=\"state.isMenuOpen\" data-wp-on--click=\"actions.toggleMenuOnClick\" aria-label=\"Resources submenu\" class=\"wp-block-navigation__submenu-icon wp-block-navigation-submenu__toggle\" ><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" viewBox=\"0 0 12 12\" fill=\"none\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M1.50002 4L6.00002 8L10.5 4\" stroke-width=\"1.5\"><\/path><\/svg><\/button><ul data-wp-on--focus=\"actions.openMenuOnFocus\" class=\"wp-block-navigation__submenu-container wp-block-navigation-submenu\"><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/provost\/resources\/interfolio\/\"><span class=\"wp-block-navigation-item__label\">Interfolio Resources and Training<\/span><\/a><\/li><\/ul><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/provost\/policies\/\"><span class=\"wp-block-navigation-item__label\">Policies<\/span><\/a><\/li><li class=\"wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.umflint.edu\/provost\/contact-us\/\"><span class=\"wp-block-navigation-item__label\">Contact Us<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div><\/nav><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:75%\">\n\n\n<p class=\"wp-block-paragraph\"><strong>Policy Type:<\/strong> Administrative Policy<br><strong>Date Adopted:<\/strong> February 20, 2020<br><strong>Version:<\/strong> 1.0<br><strong>Review Cycle:<\/strong> Every four years<br><strong>Date Last Reviewed:<\/strong> February 20, 2020<br><strong>Office Responsible:<\/strong> Business and Finance<br><strong>Reviewing Committee:<\/strong> Cabinet<\/p>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-brand-blue-color has-alpha-channel-opacity has-brand-blue-background-color has-background is-style-wide\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-x-large-font-size\">Policy Summary<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Leadership supports the schools, colleges, and support units in long-term planning efforts related to equipment replacement, space maintenance, and new academic program development. To ensure the responsible use of University resources and reduce the potential for retaining funds without an identified plan for using them, UM-Flint requires that detailed plans be provided to support these planning efforts, including financial planning.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-x-large-font-size\">Scope<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">All departments at UM-Flint are included in this policy.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-x-large-font-size\">Policy Statement<\/h2>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Equipment Fund<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">For General Funds to be moved to the Department Equipment Fund, an inventory of the department\u2019s current equipment must be provided, as well as a schedule and plan for replacing current inventory must be provided. The plan must be submitted to the Regional Controller no later than June 1 to be effective the following fiscal year.<\/p>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Construction Fund (Space Renovations)<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">For General Funds to be moved to the Construction Fund (Space Renovations), the Dean or Vice Chancellor of the unit must create a detailed plan explaining why the renovation is necessary. The plan could address things such as change in space usage, age of space, etc. The Vice Chancellor who oversees the department must approve the proposed plan for timing and financial viability. The Vice Chancellor for Business &amp; Finance must also approve the financial viability of the plan. It is understood that this is a plan; as a result the costs should be reasonable estimates of the actual costs.<\/p>\n\n\n\n<h3 class=\"wp-block-heading has-large-font-size\">Academic Program Development<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">For General Funds to be earmarked for Academic Program Development (where overall carry forward may exceed the 20% threshold in the Campus General Fund Carry Forward Policy), the Dean overseeing the department must create a detailed plan on the new program (estimated demand, tuition rate and costs to deliver programming). The Provost must approve the concept of the new program and the Vice Chancellor for Business &amp; Finance must approve the financial viability of the new program. These approvals are in addition to any that may be needed as the program moves towards final approval (e.g., faculty governance committee approvals).<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-x-large-font-size\">Planning Category Summary<\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\">Fund Category<\/th><th class=\"has-text-align-left\" data-align=\"left\">Requirements<\/th><th class=\"has-text-align-left\" data-align=\"left\">Approvals Needed<\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Equipment Fund<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Current equipment inventory + replacement schedule and plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">Submit to Regional Controller by June 1<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Construction Fund<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Detailed renovation plan explaining necessity (space usage changes, age of space, etc.)<\/td><td class=\"has-text-align-left\" data-align=\"left\">Vice Chancellor (timing &amp; financial viability) + Vice Chancellor for Business &amp; Finance (financial viability)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Academic Program Development<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Detailed program plan (estimated demand, tuition rate, delivery costs)<\/td><td class=\"has-text-align-left\" data-align=\"left\">Provost (program concept) + Vice Chancellor for Business &amp; Finance (financial viability)<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading has-x-large-font-size\">Version History<\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th class=\"has-text-align-left\" data-align=\"left\">Date of Change<\/th><th class=\"has-text-align-left\" data-align=\"left\">Version<\/th><th class=\"has-text-align-left\" data-align=\"left\">Description of Change<\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">February 20, 2020<\/td><td class=\"has-text-align-left\" data-align=\"left\">1.0<\/td><td class=\"has-text-align-left\" data-align=\"left\">Adopted<br><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-brand-blue-color has-alpha-channel-opacity has-brand-blue-background-color has-background is-style-wide\"\/>\n\n\n\n<p class=\"wp-block-paragraph\"><em>For questions about this policy, please contact the <a href=\"https:\/\/www.umflint.edu\/business-financial-services\/contact-us\/\">Office of Business and Finance<\/a>.<\/em><\/p>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Policy Type: Administrative PolicyDate Adopted: February 20, 2020Version: 1.0Review Cycle: Every four yearsDate Last Reviewed: February 20, 2020Office Responsible: Business and FinanceReviewing Committee: Cabinet Policy Summary Leadership supports the schools, colleges, and support units in long-term planning efforts related to equipment replacement, space maintenance, and new academic program development. To ensure the responsible use of [&hellip;]<\/p>\n","protected":false},"author":37,"featured_media":0,"parent":683,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-746","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.umflint.edu\/provost\/wp-json\/wp\/v2\/pages\/746","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.umflint.edu\/provost\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.umflint.edu\/provost\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/provost\/wp-json\/wp\/v2\/users\/37"}],"replies":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/provost\/wp-json\/wp\/v2\/comments?post=746"}],"version-history":[{"count":5,"href":"https:\/\/www.umflint.edu\/provost\/wp-json\/wp\/v2\/pages\/746\/revisions"}],"predecessor-version":[{"id":1479,"href":"https:\/\/www.umflint.edu\/provost\/wp-json\/wp\/v2\/pages\/746\/revisions\/1479"}],"up":[{"embeddable":true,"href":"https:\/\/www.umflint.edu\/provost\/wp-json\/wp\/v2\/pages\/683"}],"wp:attachment":[{"href":"https:\/\/www.umflint.edu\/provost\/wp-json\/wp\/v2\/media?parent=746"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}