Student Organization Resources and Forms

Student Organizations are a great way to get involved on campus and have an infinite amount of fun. Participation in activities, both on and off campus is an integral part of the college experience. The Department of Student Involvement and Leadership is here to support the endeavors of student clubs and organizations through advisement, involvement activities, leadership development and a wide range of program offerings. These initiatives, implemented in collaboration with students, faculty, and staff aid in the growth and development of the individual. You can find helpful tools and resources to keep your club or organization ahead of the game below. 

 

Virtual Event Planning Guide

Updated Event Registration Steps

Steps for creating/registering an event in Engage:

  1. Log-in to Engage (umflint.campuslabs.com/engage)

    1. If you are a member of the organization, you will see it listed on your homepage after log-in
  2. Select the portal for the organization hosting the event
  3. Once you are in the portal click Manage Organization button in the top right
    1. Note: You will need to have proper access to view the Manage functions
  4. Click the three horizontal lines in the top left to open the Organization Tools menu 
  5. Select Events
  6. Click the +Create Event button in the top right
  7. Complete all of the Basic Details including the location
    1. For virtual events, select Online Location

      1. Note: If you use Zoom through your UM-Flint log-in it allows you to track attendance, you can upload this in Engage to be able to follow up with your attendees
    2. For in person events, include all of the information about the space you are planning to use so that the map will be accurate
  8. Select Event Visibility (Public recommended so that it is visible to the greatest number of potential attendees)
  9. Add any RSVP details that you would like for the event
    1. Note: You can use this to help with space limitations, set the number of spaces available and ask people to RSVP when you send out publicity
  10. Select any Post Event Feedback that you would like to collect
  11. Upload a cover photo for the event
  12. Are you requesting space on-campus to host your event?
    1. For in person events, select yes. This will trigger notification to EBS and SIL to review the event further. Please be as specific as possible with desired location. Location will not be confirmed until EBS staff review. For fully virtual events, select no.
    2. Remember to review the updated guidelines for events on campus. All guidelines must be followed.
  13. Are you requesting indoor or outdoor space?
    1. Note: If you are hosting a virtual event select N/A
  14. What is the maximum number of attendees you expect at your event?
  15. Will your event be in compliance with all of the Event Guidelines?
    1. Review the guidelines one more time before you answer.
  16. Please select space you wish to reserve as your priorities
    1. You can identify up to three priorities
  17. Please provide a point of contact for the event in case there are questions in the review process
  18. Click Complete Submission
  19. Share the Attendance URL to track attendance 
    1. Note that while the link is active for 72 hours after the event, attendees should be tracked within 24 hours (Per Event Guidelines)

Brief Engage Walk-through

Check out this breif Engage walk-through. 

To learn more about how to use all of the functions of the system, request a training from our Program Manager or Student Leadership Assistants.

Student Organization Handbook

Congratulations on being involved with student clubs and organizations at the University of Michigan-Flint!  We have compiled this Guidebook to assist your organization in operating effectively and understanding the policies and procedures of the University of Michigan-Flint.

Student Organization Handbook 

Marketing your Organization

When marketing and distributing information for a planned event or activity for your student organization, there are several avenues you can explore:

-Emails over the Student Event List

-Create banners

-Paint UCEN windows

-Paint kiosks (Pillars)

-Chalking on campus

 

Reach out to the SIL staff or stop by with questions.

*Please see the Marketing Policy in the student handbook for guidelines. 

Financial Forms & Templates

Student Organization Deposits 

Can be done thru the SIL Admin office located in 359 UCEN. 

Student OrganizationWithdrawal/Clears 

Petty Cash Advance must be processed at least two (2) business days before the funds are needed. 

Petty Cash Clear must be reconciled within ten (10) business days after the event, with originals receipts. 

Reimbursement for Expenses must be requested and submitted within 14 days of the event. 

Please allow 2 business days to process all financial request. 

Travel and Business Hosting Expense Advance 

An appointment is required to be made ten (10) business days before the funds are needed in order to process the request. 

Travel and Business Hosting Expense Reports

  • An appointment with the SIL Admin is required to be made ten (10) business days after the trip to reconcile the advance. 
  • All original receipts or computer printouts (hotel, airfare, food, etc.) are required to be brought to your appointment. 
  • Receipts CANNOT be shared or split into separate reports
  • (note: University meal limits of $25 breakfast/$25 lunch/$55 dinners)

All Financial Forms & Templates can be found on Engage or clicking the button: Student Organization Financial Forms & Templates 

 

 

For more information, please contact us in the Department of Student Involvement and Leadership located in 361 UCEN. (810) 762-3431