Meeting Minutes Templates

Clear and well-structured meeting notes help everyone stay informed, track decisions, and follow up on next steps. Using an accessible meeting minutes template makes meeting documentation easier to navigate, review, and share, especially for longer or recurring meetings.

Our accessible meeting minutes templates are designed to support both usability and accessibility. Each template includes common meeting elements such as:

  • Meeting title
  • Meeting date
  • Attendees
  • Topics for discussion
  • Roundtable items
  • Action items
  • Next meeting date

These sections can be edited, removed, or expanded to fit your meeting needs.

Built with Accessibility in Mind

These templates are intentionally structured using headings and consistent formatting to improve readability and navigation for all users, including people using screen readers or keyboard navigation.

For recurring meetings, we recommend keeping notes for multiple meetings in a single document by copying and pasting the template for each new meeting. To maintain a clear document structure:

  • Use the meeting date as a Heading 2
  • Use major sections such as Attendees, Topics for Discussion, and Action Items as Heading 3
  • Use subtopics or detailed discussion points as Heading 4

This heading structure makes meeting notes easier to scan and allows assistive technologies to navigate content efficiently.

Previewing the Templates

All meeting minutes templates are stored in a shared Google Drive folder. Within the folder, you will find view-only versions of each template. You will be able to view the layout, structure, and features of each of the templates.

We recommend reviewing the preview versions first to determine which template best fits your meeting style and documentation needs.

Preview the Templates

Copying the Templates

Basic Meeting Notes (No Agenda)

This template provides a simple structure for capturing meeting details and discussion notes without requiring a formal agenda.

Best for:

  • One-on-one meetings
  • Informal check-ins
  • Quick status updates
  • Ad hoc discussions
Copy Basic Template (No Agenda)

Choose this template when flexibility matters more than predefined structure.

Basic Meeting Notes (With Agenda)

This template includes space for a meeting agenda while keeping note-taking structure remains simple and streamlined.

Best for:

  • Team meetings
  • Department check-ins
  • Committee meetings
  • Project planning sessions
Copy Basic Template (With Agenda)

Use this template when you want to guide discussion with planned agenda items while still keeping notes concise.

Detailed Meeting Minutes Template

This expanded template includes an agenda and dedicated space to document discussion, responses, and updates for each topic.

Best for:

  • Large group meetings
  • Cross-functional project meetings
  • Advisory committees
  • Meetings with extensive discussions
Copy Detailed Template

This template works well when multiple stakeholders are providing updates or when capturing discussion context is important for future reference.