Procedure for Initiating or Renewing Academic Agreements

Procedure for Initiating or Renewing Academic Agreements

Office Responsible: Office of the Provost & Vice Chancellor for Academic Affairs

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Communication

Before an agreement is finalized, the academic unit should also consult with relevant offices on campus as appropriate, such as Undergraduate Admissions, Center for Global Engagement, Graduate Programs, Registrar and Financial Aid, to share information about the potential academic agreement, and communicate the agreement after the agreement takes effect.

Drafting

In all cases, it is highly recommended that academic units use an Office of General Counsel (OGC) approved articulation agreement template. These can be found in the P&C Academic contracts shared drive. The templates in this folder are kept current. For validity of the agreement, all required information in the templates need to be completed such as contact persons, signature, dates, and names.

If the other party requests edits, has their own template, or you would like to make changes to or create a new template, contact Contract Administrator at FSB to facilitate the OGC review and approval. Edits to an existing template should be tracked.

Signing

When Using UM-Flint Templates

When using UM-Flint templates, the other party will sign first and they will send it to the academic unit at UM-Flint for their “Acknowledgment” signatures (usually a Director, then Dean).

When Using the Other Party’s Template

When we are using the other party’s agreement template, after getting the OGC review and approval, academic unit at UM-Flint would sign first, and send it for the other party’s signature.

Final Execution

After securing both party’s signatures, the academic unit at UM-Flint would send it to the Provost Office to obtain the Provost signature on behalf of the Regents signature.

The fully executed agreement will be sent back to the unit for their use/record.

Copies of all fully executed agreements are located at Contracts – Active / Current” folder in the P&C Academic Contracts shared drive.

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For questions about academic agreement procedures, please contact the Contract Administrator at Financial Services & Budget or the Office of the Provost.