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I-9 Form (Eligibility to Work in the U.S.)

Form I-9 is used to document verification of the identity and employment authorization of individuals hired for employment in the United States. Federal law requires the university to complete Form I-9 for each individual hired for employment in the United States.

  • Faculty will be processed via communication with the designated HR Business Partner.
  • Regular Staff will be processed during onboarding.
  • Student/temporary employees will need to follow the steps below:
    • Receive an email from HR Business Partner containing instructions on completing the I-9 process in HR. 
    • Once the I-9 has been completed and processed, an email will be sent to the new hire and the department with authorization to work.
    • Student/Temporary employees may not begin work until the department receives this authorization.
  • Other U-M campus new employees, please contact University Human Resources at um-flint-hr@umich.edu to schedule an appointment to complete an I-9 on the Flint campus.

NEW! (Effective 6/3/2026)

I-9 forms are completed electronically using the university’s partner, EMP Trust.  An invitation to begin the process will be sent to your umich.edu email address.  Please check your inbox and follow the instructions included in the email to complete your I-9.  Non-compliance with this federal government requirement may result in the termination of your employment.  

Completion is a two-part process:

  • Part One
    • Complete Section 1 online on or before your first day of employment.
  • Part Two
    • Completion of Section 2 requires you to schedule and attend an in-person appointment no later than your third day of employment.  Section 2 of the Form I-9s is completed by appointment only (walk-ins will not be accepted). Visit the I-9 website to view available locations and schedule your appointment: Schedule an I-9 Appointment.

To prepare for and shorten the length of the appointment, the I-9 Office encourages you to:

  • Know your UMID number 
  • Check your umich.edu inbox for an invitation from EMP Trust, the university’s I-9 partner and follow the included instructions
  • Review the list of acceptable documents required to complete the I-9 form. 
    • Note that you will be required to upload a copy of these documents when completing Section One of the I-9 form.
    • Bring the original supporting documents that you uploaded in Section One to the in-person appointment.  (Copies can NOT be accepted.
  • The federal government requires that original documents be physically present for inspection when completing the form at the in-person appointment.