CHEMICAL INVENTORY SYSTEM

University of Michigan-Flint (UM-Flint) uses a chemical inventory system called Environmental Health and Safety Assistant (EHSA). The EHSA chemical inventory system is an on-line, web-based limited access database on a secure internet server that is used to assist departments and laboratories in maintaining their chemical inventories. This system is an easy to use convenient way for units to maintain their inventories, generate various inventory reports and export data to Excel. The system has been employed by the UM-Ann Arbor campus for several years to maintain their chemical inventories.

Department designees may choose to update their inventories quarterly, monthly or weekly depending on the frequency of new chemical purchases and their use of each chemical. At a minimum, for regulatory compliance a chemical inventory should be updated annually.

Access

Each Department will identify a specific person(s) as the unit’s designee to access, edit, and maintain their respective department’s inventory using the EHSA system. They can only access the inventory and data applicable to their own areas or laboratories. UM-Flint Environment, Health and Safety can access all data in order to maintain the system, perform inquiries, and generate environmental reports for submittal to agencies to maintain compliance with state and federal regulations and institutional requirements.

Compliance

The EHSA system is used to facilitate UM-Flint’s compliance with the following:

  • Clean Air Act (CAA) Hazardous Air Pollutants (HAP),  
  • Superfund Amendments and Reauthorization Act (SARA Title III),
  • Department of Homeland Security (DHS) Chemical Facility Anti-Terrorism Standards (CFATS),
  • Other regulatory/institutional requirements.

U.S. Department of Homeland Security (DHS)’s Chemical Facility Anti-Terrorism Standards (CFATS). The CFATS are the DHS’ regulations governing security at high-risk chemical facilities to prevent the intentional misuse of certain Chemicals of Interest (COIs) by sabotage, theft, diversion, or direct attack.

Some departments choose to update their inventories quarterly, monthly or even weekly depending on the frequency of new purchases and their use of each chemical. However, at a minimum, department inventories should be updated annually. UM-Flint does not currently maintain reportable quantities of DHS COIs. Any changes in DHS’ COIs need to be reported to EHS and entered in the EHSA within 60 days of a chemical inventory change. 

More Info

For questions, or further information concerning the EHSA system, contact UM-Flint EHS.  Additionally, below are links to instructions and FAQs developed by UM Ann Arbor EHS to assist in accessing, editing and maintaining your departmental data on the EHSA system. 

EHSA Instructions
EHSA Summary of Capabilities
EHSA FAQ
EHSA User Survey