CSA Reporting, Resources, & Training

Clery Compliance

A safe campus environment is essential to your success at the University of Michigan-Flint. In compliance with the Clery Act, the Department of Public Safety and Security (DPS) and the university track crimes occurring on and near campus and offer that information to the UM-Flint community and the public. Knowledge is power—and with this data, DPS not only fosters a culture of transparency and trust at UM-Flint, but also uses this information to uncover problem areas and learn where to best concentrate campus safety efforts and resources.

Requirements of the Clery

  • Annual Security Report & Annual Fire Safety Report provides useful information such as crime statistics for the prior three years, safety tips and policy statements regarding safety and security issues, crime prevention program descriptions, and procedures to be followed in the investigation and prosecution of alleged sex offenses.
  • Daily Crime and Fire Log lists all crimes reported to DPS.
  • Crime Alerts (on- and off-campus) are timely warnings of crimes that may present a threat to the safety of students, faculty or staff.
  • Emergency Alert System is an urgent, mass notification system that gives students, faculty and staff timely warnings about major active emergencies on campus.
  • Our Community Matters Rights & Resources Guide is a comprehensive resource guide for U-M students, faculty and staff who may have experienced sexual assault, domestic violence, dating violence and/or stalking.
  • Campus Security Authorities (CSAs) are mandatory reporters of Clery Act crimes under the Clery Act and can report on-line.
  • Campus Security Authority (CSA) Training Course is available on-line and in-person for those with reporting obligations.

Reporting a Crime

Regardless of your status (CSA or non-CSA), all community members are encouraged to promptly report all criminal incidents and other public safety related emergencies to Public Safety without delay.

  • For incidents requiring immediate attention, dial 9-1-1 or use any Emergency Phone located throughout the campus.
  • Non-emergency incidents can be reported by dialing (810) 762-3333 from any phone or in person at the UM-Flint DPS Office.

CSA Reporting Process

Complete the Campus Security Authority Reporting Form for each incident reported as soon as possible after being made aware.

  • Complete the form as thoroughly as possible (date/time/location of incident).
  • The process is designed to facilitate timely reporting of all reportable incidents.

If a survivor or victim of crime would like to speak with DPS about their incident or file a police report, contact DPS.

CSA Security Authority

When a crime is reported to a CSA, first ask the person if they would like to report it to DPS. If so, contact DPS. If the CSA has firsthand knowledge and confirmation that the reporting party filed a report with UM-Flint DPS, then they are not obligated to complete and submit a Campus Security Authority (CSA) Reporting Form; but, are encouraged to do so.

CSAs are encouraged to report all crimes reported to them, on a timely basis, to DPS via a CSA Reporting Form. However, under the Clery Act, only Clery Act qualifying crimes are required to be reported. The CSA Reporting Form is submitted to DPS. The CSA must still complete and submit a CSA Reporting Form if the CSA has no firsthand knowledge and confirmation that a report was actually filed.

If the reported crime is made in good faith, meaning that there is reasonable basis for believing that the information is not rumor or hearsay, then the crime is Clery reportable. CSAs, when interacting with the crime reporting party, need to gather incident information that would provide sufficient detail to properly classify the incident. This means CSAs need to document reporting party responses or lack thereof. Reporting parties identifying information should only be included in the CSA Reporting Form if the reporting party is willing to provide the same (see Anonymous Reporting below). CSAs should not investigate the crime or attempt to determine whether a crime, in fact, took place. When in doubt, a CSA Reporting Form should be completed and submitted!

Voluntary, Confidential Crime Reporting: The institution does not have policies or procedures for victims or witnesses to report crimes on a voluntary, confidential basis for inclusion in the Annual Security Report.

DPS encourages anyone who is the victim of, or witness to, any crime to promptly report the incident to police. Because police reports are public records under state law, DPS cannot hold reports of crime in confidence. Release of personally identifying information associated with DPS reports is governed by the Michigan Freedom of Information Act, the Family Education Rights Privacy Act and the Crime Victims Rights Act.

All crimes should be reported to DPS to ensure inclusion in the annual crime statistics, to aid in providing timely warning notices to the community when appropriate, and to investigate. Confidential reports withholding personally identifiable information for inclusion in the annual disclosure of crime statistics can be made to DPS or other UM-Flint campus security authorities including staff of the Center for Gender and Sexuality (CGS) and the Office of the Ombuds. The UM-Flint Campus Security Authority (CSA) Reporting Form is available for on-line completion and submission.

DPS will, to the extent allowed by the law, protect personally identifying information of individuals wishing to withhold that information and remain anonymous. Information on criminal activity or tips may be reported anonymously by calling the University of Michigan’s Anonymous Tip Line at (800) 863-1355. Crime Stoppers of Flint has a police tip line available at (800) 422-5245.

CSA Reporting Tips

  • If the reported incident constitutes a threat to the safety of the campus community the CSA shall immediately call 911. A CSA Reporting Form shall be completed and submitted when it is safe to do so. 
  • Confidential and anonymous CSA reports are accepted. However, the reporting party should also be encouraged to report the crime directly to DPS
  • While second hand (third party) reports may be inherently unreliable and are difficult to verify, such reports shall also be accepted. The potential for duplication of reported incidents shall not be a factor in determining whether or not a report is taken.

The following is a sample of what you can tell a reporting party who comes to you to report a crime: “As part of my position on campus, I am a federally mandated crime reporter for the university. I am required to report this incident to DPS for data gathering. If you request confidentiality, the CSA Reporting Form will not include your name, or that of any other involved individuals. My report will contain only the information you provide. Do you have any questions? Would you like to help me fill it out?”

What is Done with CSA Reports?
The DPS Police Chief reviews CSA reports and makes a determination if an incident warrants timely warning and/or emergency notification of the university community. The Clery Compliance Officer will determine whether it is a reportable crime in the Annual Security Report (ASR). The Clery Compliance Coordinator will consolidate crime data from multiple sources, report qualifying crime data to the federal Department of Education, publish campus ASRs and inform the campus community when and where ASRs are available. The UM-Flint Annual Security and Annual Fire Safety Report is available online. Paper copies may be requested from the UM-Flint DPS.

CSA Training

Training is provided to the campus community on an on-going basis. UM-Flint Campus Security Authorities (designated students, faculty, staff and volunteers) are to complete their training via the university training portal, UM My LINC (learning and information center).

Annual UM-Flint Clery CSA Training is available here.

CSA Resource Video

This Clery Act CSA resource video is provided for additional educational purposes by the Clery Center.

Resource Links

Clery Compliance Coordinator

Heather Bromley, Executive Sergeant
102 Hubbard Building; 602 Mill Street; Flint, MI  48503-195

Office Phone: (810) 237-6512
Dispatch: (810) 762-3333
mcdonalh@umich.edu